Administrative Assistant 2

Administrative Assistant 2

Salary

$19.58 - $22.02 Hourly

Location

Desert Vista Campus- 5901 S Calle Santa Cruz, Tucson, AZ

Job Type

Staff

Job Number

2026-HR-IR-H10173-00317

Department

AVC Student Learning Operations

Opening Date

07/22/2026

Closing Date

7/31/2026 5:00 PM Arizona

Grade

2

• Description
• Benefits
• Questions

Were excited you are considering a position with us. We welcome and celebrate the expansive experiences and contributions that all members of our campus community bring to the table, whether shaped by career history, academic study, or community engagement.

Were committed to a fair and transparent hiring process. For more information about working at Pima Community College, visit the Pima Careers page.

All employees are expected to live and work within the state of Arizona as a condition of employment. All selected candidates are subject to a successful completion of a background check.

The data we collect during the application process is used to evaluate your qualifications for the role youre applying for. All data is handled with strict confidentiality and in accordance with our privacy policy.

Position Summary

The Administrative Assistant provides support to the Division of Education and Student Success, a new created division at Pima Community College. The division includes faculty and staff in the Education, Early Childhood Education, and Student Success departments. The Administrative Assistant performs a variety of office support duties for multiple programs, handling a full range of advanced clerical tasks. The individual provides information and assistance to Division faculty and staff, the Dean, and the public, including K-12 and University partners. This includes creating presentations in multiple formats, generating reports, requisitions, and purchase orders, and monitoring invoices. The individual also updates and manages departmental files and records and schedules departmental meetings for the Dean.

Duties & Responsibilities

• Provides advanced office support to administrative staff and assists faculty by answering, screening and directing phone calls; reviews and responds to emails; prepares and proofs reports, letters, spreadsheets and requisitions; coordinates meetings, and takes notes
• Serves as first point-of contact for inquiries, complaints, and concerns. Interacts with students, faculty, staff, and the general public to answer questions concerning processes and procedures or confidential issues or concerns
• Gathers, assembles, updates, and distributes a variety of department or college specific information, forms, records, and data as requested
• Tracks financial activity and departmental budgets; reviews financial transactions and other documents for accuracy and availability of funds; ensures compliance with laws and College regulations and policies. Prepares financial documents as requested
• Participates in development of master schedule with management administrative staff. Prepares reports on enrollment, loads, and status of adjunct faculty contracts. Provides notice of cancellation of classes and cancellations of faculty contracts in final approval status
• Coordinates projects with Academic Deans and Department Heads regarding budget, confidential records, and upcoming projects
• Develops and implements training for staff. Functions as a liaison between students, faculty, staff, and the general public
• Updates confidential files and records for students and staff
• Orders and maintains materials and supplies. Job Description
• Performs all other duties and responsibilities as assigned or directed by the supervisor

Job Requirements/Qualifications

• High school diploma or GED and
• One to three years of related experience providing general office support

or

• An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:

• Associates Degree/Vocational or technical training in office management

Knowledge, Skills and Abilities

• Knowledge of administrative procedures and practices
• Knowledge of internal and external customer service principles and practices
• Knowledge and application of organizational and time management principles
• Skill in effective communication (both written and oral)
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Skill in positive, productive, and flexible customer service
• Ability to adapt and maintain professional composure in emergent and crisis situations
• Ability to apply effective and accurate data entry and typing skills
• Ability to develop and maintain effective and positive working relationships

If you require assistance, or a reasonable accommodation for individuals with disabilities, please do not hesitate to contact Pima Community College Human Resources.

Human Resources Contact Information:

• Phone: (520) 206-4624
• TTY: (520) 206-4530
• Email: hr@pima.edu

Pima Community College is an Equal Opportunity Employer. We encourage applications from all qualified individuals.

Comprehensive Benefits for a Meaningful Career

Pima Community College is proud to offer a robust benefits package that supports the health and well-being of our employees.

Full-time employees are eligible for a wide range of benefits, including:

• Medical, dental, and vision insurance

• Retirement plans and deferred compensation options

• Flexible spending accounts

• Life insurance and long-term disability coverage

• Generous paid holidays, vacation, and sick leave

Temporary employees who work twenty (20) or more hours per week for more than nineteen (19) weeks in a fiscal year are required to participate in one of the following retirement plans: Arizona State Retirement System (ASRS) or the Optional Retirement Plan (ORP).

To explore the full range of benefits and plan options, please visit our Benefits Page

01

Did you graduate from high school or receive a GED Certificate?

• Yes
• No

02

This position does not provide sponsorship for an employment visa. Will you now or in the future require sponsorship for an employment visa?

• Yes
• No

03

You must be 18 years or older to apply for this position. Are you at least 18 years of age?

• Yes
• No

04

All employees are expected to live and work within the state of Arizona as a condition of employment. Do you currently reside in or plan to relocate to Arizona?

• Yes
• No

05

How would you describe your comfort level with the Google Workspace suite?

• I use Gmail and basic Docs for typing text, but rarely use advanced features or Sheets.
• I comfortably navigate Docs, Sheets, Drive, and Calendar. I can format documents, build basic spreadsheets, and manage shared files without assistance.
• I regularly use advanced Sheets formulas, build Google Forms, manage complex Drive permissions, and use Workspace tools to build efficient workflows for others.

Required Question

Employer Pima Community College District (AZ)

Address 4905 East Broadway Blvd.

Building D, Room 102

Tucson, Arizona, 85709-1180

Phone (520) 206-4624

(520)206-4500

Website https://pima.edu/pima-jobs/contact-us.html