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Job
Title:
Administrative
Assistant
2
Reports
To:
Building
Administrator
Classified
Salary
Range:
11
FLSA:
Non-Exempt
Classified
Purpose:
The
Administrative
Assistant
2
supports
an
administrator
in
the
management
of
school,
program,
or
division
operations.
This
position
plays
a
crucial
role
in
ensuring
the
smooth
functioning
of
the
office
and
assisting
with
administrative
tasks
that
promote
efficient
operation
and
communication.
Distinguishing
Characteristics:
Both
Level
1
and
Level
2
Administrative
Assistants
provide
essential
administrative
support
at
their
school
site
or
department.
The
Administrative
Assistant
2
independently
organizes
and
manages
support
activities,
troubleshoots
routine
problems,
and
provides
timely
assistance
to
ensure
smooth
building
or
program
operations.
Essential
Duties
and
Responsibilities:
Administrative
Support
and
Communication
Provide
general
clerical
support
to
administrators
and
department
staff,
ensuring
efficient
handling
of
correspondence,
scheduling,
and
office
tasks.
Assist
with
both
written
and
oral
communication
to
support
decision
making
and
facilitate
collaboration
among
staff,
students,
and
parents.
Organize
activities,
resolve
issues,
and
respond
to
requests
regarding
building
or
program
operations.
Explain
district
policies
and
procedures
to
staff,
students,
and
parents
to
ensure
consistent
communication.
Data
Management
and
Financial
Oversight
Maintain,
store,
and
retrieve
student
and
program-related
records
accurately
and
confidentially
using
office
software
and
systems.
Assist
in
the
evaluation
of
student
records
for
appropriate
placement
in
instructional
programs.
Student
Supervision
and
Support:
Lead
the
work
of
staff
or
students
as
assigned,
fostering
a
positive
team
environment.
Supervise
students
outside
the
classroom
as
assigned,
supporting
district
discipline
and
instructional
programs.
Additional
Duties:
Provide
other
related
services
or
support
as
assigned
by
supervisors
or
district
administration.
General
Performance
Requirements:
Perform
duties
in
a
courteous
and
efficient
manner
that
builds
the
confidence
of
staff,
students,
and
the
public
in
the
Corvallis
School
District
and
enhances
learning.
Observe
laws,
district
policies
and
procedures,
and
professional
standards
for
the
position.
Establish
and
maintain
effective
working
relationships
with
school
personnel,
parents,
students
and
the
public;
work
collaboratively
as
a
team
member.
Maintain
regular
attendance
at
work
and
work
activities
and
is
punctual
in
meeting
deadlines,
attending
meetings,
and
following
schedule.
Carry
out
work
responsibilities
with
strong
organizational
skills
effectively
under
pressure
of
deadlines,
difficult
situations,
interruptions,
and
new
or
emergency
conditions.
Respect
confidential
information
and
the
privacy
of
students,
staff,
and
parents.
Support
students
and
staff
in
the
district's
career-related
learning
standards
to
encourage
the
development
of
independent
work
skills
through
career
exploration
and
community
involvement.
Develop
job
skills
necessary
to
meet
changes
in
the
position.
Maintain
personal
appearance
and
hygiene
appropriate
to
the
position
as
defined
by
the
district.
Meet
applicable
district
physical
ability/health
and
safety
guidelines
for
the
position.
Qualifications:
To
perform
this
job
successfully,
the
individual
must
be
able
to
perform
each
essential
duty
satisfactorily.
The
requirements
listed
below
are
representative
of
the
knowledge,
skills,
and
abilities
required.
Reasonable
accommodations
may
be
made
to
enable
individuals
with
disabilities
to
perform
the
essential
functions.
High
school
diploma
or
equivalent
required.
Previous
experience
in
an
office
or
school
setting
preferred,
with
a
focus
on
clerical
and
student
health
services.
Strong
verbal
and
written
communication
skills,
with
the
ability
to
interact
effectively
with
diverse
individuals.
Proficient
in
using
office
software,
including
word
processing,
spreadsheets,
and
other
office
management
systems.
Ability
to
assist
in
budget
development
and
manage
expenditures
in
line
with
district
policies.
Ability
to
lead
staff
and
students,
fostering
teamwork
and
effective
collaboration.
Ability
to
learn
and
follow
district
policies,
student
discipline
procedures,
and
collective
bargaining
agreements.
Ability
to
manage
multiple
tasks
simultaneously,
while
maintaining
attention
to
detail
and
meeting
deadlines.
Ability
to
obtain
specialized
training
and/or
certification
as
required
(e.g.,
Standard
First
Aid
training,
CPR).
Knowledge
of
safety
and
health
procedures,
including
the
ability
to
perform
minor
medical
tasks
as
required
by
the
position.
Physical
Demands:
The
physical
demands
described
here
are
representative
of
those
that
must
be
met
by
an
employee
to
successfully
perform
the
essential
functions
of
this
job.
Reasonable
accommodations
may
be
made
to
enable
individuals
with
disabilities
to
perform
the
essential
functions.
Regularly
required
to
talk,
hear,
and
communicate
effectively.
Frequently
required
to
stand,
walk,
use
hands
to
handle
or
manipulate
objects,
and
reach
with
hands
and
arms.
Regularly
required
to
sit;
occasionally
required
to
stoop,
kneel,
crouch,
or
climb.
Specific
vision
abilities
required
include
close
vision,
distance
vision,
peripheral
vision,
depth
perception,
and
the
ability
to
adjust
focus.
The
employee
may
be
required
to
lift
and
carry
up
to
25
pounds
regularly,
and
up
to
40
pounds
occasionally.
Work
Environment:
The
work
environment
characteristics
described
here
are
representative
of
those
an
employee
encounters
while
performing
the
essential
functions
of
this
job.
Reasonable
accommodations
may
be
made
to
enable
individuals
with
disabilities
to
perform
the
essential
functions.
The
noise
level
in
the
work
environment
is
generally
low
to
moderate.
The
employee
works
mostly
indoors
in
a
school
office
environment.
The
employee
may
be
exposed
to
bodily
fluids
and
waste
while
performing
duties.
NOTE:
This
is
not
necessarily
an
exhaustive
or
all-inclusive
list
of
responsibilities,
skills,
duties,
requirements,
efforts,
functions,
or
working
conditions
associated
with
the
job.
This
job
description
is
not
a
contract
of
employment
or
a
promise
or
guarantee
of
any
specific
terms
or
conditions
of
employment.
The
school
district
may
add
to,
modify,
or
delete
any
aspect
of
this
(or
the
position
itself)
at
any
time
as
it
deems
advisable.
Employee
Statement:
I
hereby
certify
that
I
possess
the
physical
and
mental
ability
to
regularly
attend
work
and
fulfill
the
essential
functions
of
the
above
position
either
with
or
without
reasonable
accommodations.
If
I
require
accommodation
(s)
in
order
to
fulfill
any
or
all
of
these
essential
functions,
I
will
inform
the
district
prior
to
actually
beginning
work.
I
have
read
and
understand
this
job
description.
Signature:____
Date:____
Administrative
Assistant
2
ADDENDUM:
WORKPLACE
EXPECTATIONS-Requires
Signature