Administrative Assistant 2

Job Title

The recruitment is exempt from the hiring freeze (Administrative Order 358)

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

What You Will Be Doing

This position plays a key role within the Division of Administrative Services for the Department of Public Safety, offering essential administrative support for the day-to-day operation. Reporting to the department's HR Business Partner, the incumbent will assist with various functions, including human resources, payroll, travel, inventory management, and procurement.

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve rural Alaska. In this fast-paced environment you will work with a phenomenal team of professionals, both civilian and commissioned, while gaining experience in a range of human resource related duties that will provide a foundation for growth in multiple functional areas.

Our Organization, Mission, and Culture

The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement and criminal justice activities.

The benefits of joining our team include a positive and supportive team that values collaboration and continuous learning, fostering an environment conducive to professional development, accountability, and service excellence. This position offers the opportunity to exercise creativity and innovation in identifying potential improvements to administrative functions while working in coordination with various offices, divisions, and teams.

As a member of one of the most distinctive law enforcement agencies in the nation, you will embody the core values of loyalty, integrity, courage, compassion, leadership, and accountability while serving the residents of Alaska.

Full-time benefits of this position include but are not limited to: Health Insurance for you and your family; Retirement Plans with employer contributions; Paid Leave that grows with you based on years of service; and twelve paid holidays per year. Please see the benefits tab on this posting for more information

The Working Conditions You Can Expect

This position is located at the Department of Public Safety Headquarters in Anchorage at 5700 E. Tudor Road; nestled at the foot of the beautiful Chugach Mountains. There is ample free parking and access to public transportation is close by. You can expect to work in a fast-paced environment with a phenomenal team of professionals, both civilian and commissioned that are dedicated to supporting the mission of the Department of Public Safety.

** A flexible hybrid telework schedule is available upon the successful completion of probation. **

What We Are Looking For

Please ensure the desired strengths listed below are outlined within your work experience details of your application:

• Extensive knowledge of administrative functions essential for supporting business operations, including personnel management, purchasing and inventory control, accounts payable/receivable, and financial monitoring.
• Proficient in utilizing computers, software applications, databases, and automated systems to efficiently complete tasks.
• Strong ability to communicate complex information regarding policies, procedures, and regulations to the public, both in person, over the phone, and in writing.
• Skilled in effective time management to meet deadlines, optimize productivity, and manage unexpected tasks while maintaining quality.
• Conscientious about attending to detail and performing work thoroughly.

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Additional Required Information

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

At time of interview:

• Copies of the two (2) most recent performance evaluations OR two (2) letters of professional recommendation.
• A copy of academic transcripts if using education to meet the minimum qualifications

Background Check

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

Confidentiality Agreement

The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

Education

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Work Experience

Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

Note: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Multiple Vacancies

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Notice

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