Administrative Assistant - 10 month - 3 open positions

Administrative Assistant - 10 month - 3 open positions

Salary

$27.13 Hourly

Location

Fairfield, CA

Job Type

Full Time - Classified 10 Month

Job Number

CSEA Admin Asst 10mo-0926

Department

Academic Affairs

Opening Date

09/21/2026

Closing Date

10/6/2026 11:59 PM Pacific

• Description
• Benefits

Description

This is a 10-month August-May position.

BASIC FUNCTION: Under the direction of the assigned supervisor, perform a variety of responsible administrative, clerical, technical and operations support functions of awide and complex nature. Facilitate communications between the Dean, staff, public agencies, and the community. Employees in this classification receive limited supervision from within a broad framework of policies and procedures. This job class requires skills in written and oral communication, initiative, organization, problem solving and independent judgment.

This position is the entry level position to the Administrative Assistant series.

Responsibilities

REPRESENTATIVE DUTIES

Essential duties and responsibilities include the following. Other job-related duties may be assigned.

Performs a variety of responsible administrative,clerical,and operational support function of a wide and complex nature; assists with department assignment and activities, including but not limited to evaluation documents and temporary and student worker newhire paperwork, maintaining timesheets and confidential personnel documents,scheduling interviews, and reconciling Cal-Card statements.

Assists in collection of relevant data; researches,initiates necessary change,and provides background documentation on matters requiring the administrator's attention, assists in timely completion of the special projects or tasks; and assists in all pertinent matters.

Assists in developing and monitoring department and/or office procedures; recommends course of action for inter-office matters such as personnel, budget, procedures, policies, and special projects.

Assigns work to student workers and temporary personnel as assigned; serves as a resource regarding applicable rules, regulations, and policies and procedures; orders office supplies and assure proper operation of office machines.

Collects and compile narrative, statistical and financial data,and other information for inclusion into special and period reports. Maintains and updates as required current regulations for all regulated programs.

Establishes and maintain records,filing systems,and logs;monitors staff/facultycalendars as assigned; monitors and records staff/faculty attendance.

Assists in the development and monitoring of the department budget; establishes open accounts, prepares purchase requisitions; maintains equipment inventory; orders equipment, warehouse, and other supplies; resolves invoice discrepancies; initiates, prepares, and submits budget revisions and corrections.

Schedules, and prioritizes meetings, appointments, and special events for the administrator; reserves meeting sites; coordinates travel arrangements; contacts and confirms appointments and meetings; attends meetings and takes minutes as necessary.

Interprets and explains department procedures and policies to school district representatives and the general public; refers callers to the appropriate staff member.

Operate modern office equipment.

Utilizes a variety of accounting, word-processing, graphic/presentation, and data base software applications programs.

Prepares,types,formats,edits,and distributes a variety of routine and complex correspondence, reports, memorandums, forms, and department publications; may determine the format and content of written communications.

Receives, opens, and distributes incoming mail; initiates and/or transmitsinter-office memorandums and notices.

Provides administrative support in the selection process for student workers and temps. Performs all other related duties as required.

Assists faculty and staff with clerical work as time allows. Performs job-related duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Any combinatio of training and experience that would provide the required knowledge, skills,and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to completion of the twelfth grade supplemented by college-level coursework AND one year of experience in varied administrative support.

AND

Understanding of, sensitivity to, and respect for the diverse academic, socio-economic,ethnic, religious, and cultural backgrounds,and identities,differing abilities and experiences,and sex, sexual orientation,and gender identity of community college students,faculty,and staff.

Knowledge, Skills and Abilities

LANGUAGE SKILLS:

Ability to read, interpret, apply and explain District and division policies, procedures and regulations.

Ability to compile information and write reports, business correspondence, and procedure manuals.

Ability to read, interpret, apply, and explain program policies and requirements.

Ability to write routine reports and correspondence using correct English usage, grammar, spelling, punctuation, and vocabulary.

Ability to effectively present information in person or on the telephone to students, staff or the public.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to learn quickly and apply specific laws, regulations, rules, policies and procedures of the department and functions to which assigned.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to analyze situations accurately and use an effective course of action.

CERTIFICATES, LICENSES, REGISTRATION:

None are required for this classification.

OTHER SKILLS AND ABILITIES:

Demonstrate knowledge of:

The Administrative Assistant shall demonstrate understanding of and proficiency with modern office management practices, procedures, and tools, which may include, but are not limited to, the following:

• Productivity software and web services, particularly the Microsoft Office suite and comparable/compatible word processing, spreadsheet, and email applications;
• Enterprise Resource Planning systems, such as Ellucian's Banner ERP;
• Document management tools, specifically Adobe Acrobat;
• Design and publishing tools and services, such as those in the Adobe Creative Cloud and Canva;
• Web-based remote conferencing services such as Zoom;
• Networked phones, appropriate telephone demeanor, and reception skills;
• Network drives and cloud-based services and storage; backup protocols;
• Meeting agendas, notes, and dictation recorded accurately at an acceptable speed;
• Preparation of documents and other printed materials, including formal business correspondence;
• Proofreading prior to distribution of correspondence, documents, and reports to ensure accuracy and clarity, including use of proper grammar, spelling, punctuation, and formatting;
• Accurate financial and statistical record-keeping that conforms to standardized practices to guarantee accurate data, efficient access and retrieval, and compliance;
• Research methods, methodology, and reporting techniques;
• Scheduling, including the planning, building, and maintenance of complex meeting calendars and class schedules;
• Organization, establishment, and review of work priorities to ensure smooth workflow and compliance with timelines;
• Cooperative and effective working relationships both within and outside the functional area;
• Training and providing work direction to temporary employees, student workers, and colleagues;
• Openness to feedback and willingness to adapt and incorporate feedback constructively to improve performance;
• Confidence to work independently with minimal supervision, exercising discretion and good judgment, and performing work with speed and accuracy.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties outlined in this classification, employees in this classification are regularly required to sit for long periods of time, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; and hear and understand voices over telephone and in person. Employees in this classification are frequently required to attend meetings or to pick up or deliver materials at other campus locations.

Employees assigned to this classification must regularly lift, carry and/or move objects weighing up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work assigned to this classification is typically performed in an office environment. While performing the duties of this classification, the employee regularly is subjected to continual interruptions and exposed to the risks of computer-generated video radiation. The work environment is sometimes noisy.

Board approved: 07/15/2026

Summary of Benefits

CSEA/Part-Time Classified

• New hires have 30 days from date of hire to enroll in benefit plans, benefits start the first of the month following date of hire.

Health/Medical

CalPERSis our health insurance provider.

• Employees working less than 40 but at least 20 hours per week will receive prorated medical benefits.
• To view Health Plans and other information, please visit:

https://www.calpers.ca.gov/page/active-members/health-benefits/plans-and-rates

Dental

• Employees working at least 20 hours per week, the district will pay the full cost of Dental insurance.
• Delta Dental is our dental insurance provider.
• Employee only, employee + 1, or family
• To find a Delta Dental provider, please visit:

https://www1.deltadentalins.com/

Vision

• Employees working at least 20 hours per week, the district will pay the full cost of Vision insurance.

VSP is our vision insurance provider.

• District covers 100%
• Employee only, employee + 1, or family
• To find an eye care provider, please visit: https://www.vsp.com/

Life Insurance

The Hartfordis our group term life insurance provider.

• District covers 100%
• $10,000 Basic Term Life & Accidental Death and Dismemberment (to obtain a copy of the SCC policy, please contact HR)
• Benefit available to current/active employees only
• Additional life insurance can be purchased directly through The Hartford (employee paid)

Employment Assistance Program

(EAP)

Optum is our EAP provider.

• District covers 100%

• Available to all employees; 24 hours a day, 7 days a week.

• Services are confidential and include, but are not limited to:

• Face to Face Counseling & Virtual Visits

• Self-Care - On demand help for stress, anxiety, and depression

• Work Life Services

• Financial, Legal & ID Theft Services

• To log in and view services provided to you, please visit: www.liveandworkwell.com (company code - wise)

• 24/7/365 access to support 1-866-248-4096

Voluntary Retirement Savings

• SchoolsFirst retirement planning offers a variety of voluntary supplemental retirement savings plans including CalPERS 457 Supplemental retirement plans exclusively for school employees. They're designed to supplement your CalPERS pension and help bridge the gap between what your pension will provide and what you'll need in retirement.
• Contribution limits are set by the IRS annually.

Other Voluntary Benefits

• American Fidelity is our assurance company provider.
• Flexible spending accounts (Section 125 plans) - allows you to deduct the cost of eligible benefits from gross earnings before taxes.
• Short-term and long-term disability insurance - SCC employees do not pay into state disability
• Other insurance options available
• SCC has an American Fidelity representative
• If interested in any insurance options provided by American Fidelity, please let HR know and we will ask our rep to contact you.

Paid Leave

Less than Full -Time employees earn pro-rated sick leave and vacation time.

Employer Solano Community College

Address 4000 Suisun Valley Road

Fairfield, California, 94534-3197

Phone 707-864-7128

Website http://www.solano.edu