Posting Details
Position Information
Position Number 005351 Position Title Administrative Assistant - 005351 Division Finance and Administration Department 172100 - Business Office Minimum Qualifications
High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications Job Description Summary
The University of South Alabama's Business Office is seeking to hire an Administrative Assistant. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Serves as the personal assistant to the Vice President and Associate Vice President of Finance with responsibility for a major academic or operational unit of extensive scope and complexity.
- Makes arrangements for conferences including space, time and place.
- Informs participants of topics to be discussed and researches and provides necessary background information.
- Serves as the recording secretary at conferences taking official minutes, prepares minutes in final form for distribution.
- Receives, screens and reviews incoming mail.
- Composes and signs replies to inquiries not requiring the personal attention of the supervisor, independently composes and signs various letters for the supervisor.
- Researches and develops materials for use in the supervisor's public speaking engagements.
- Maintains calendars and arranges various appointments at own discretion, schedules the supervisor's itinerary and makes travel and hotel reservations in accordance with University policies.
- Researches, prepares and assists in analyzing complex reports as directed.
- May supervise and train secretarial and clerical employees in carrying out assignments.
- Serves as receptionist and answers telephones.
- Screens, greets, announces and routes visitors.
- May take and transcribe dictation or transcribe from dictating equipment.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/01/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you at least 18 years of age?
Yes
No
- Do you have a legal right to work in the United States?
Yes
No
- The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
- What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
- How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
- How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required Documents
Optional Documents