Admin Support III - Physician Assistant Program

Admin Support III - Physician Assistant Program

Salary

$39,838.00 - $46,869.00 Annually

Location

Main Campus - Orem

Job Type

FT Nonexempt Salaried Staff

Job Number

FY2706533

Division

VP Academic Affairs

Department

CHPS Physician Assistant

Opening Date

09/16/2026

Closing Date

9/30/2026 11:59 PM Mountain

First Review Date

09/23/2026

Required Documents Needed to Apply

Resume

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

This position offers the opportunity to play a central role in supporting the success of a dynamic academic department at Utah Valley University. As the Admin Support, you will serve as a key resource for faculty, staff, adjunct instructors, and students while managing a wide range of administrative, financial, and operational functions. The role provides meaningful variety and responsibility, including coordinating departmental activities, overseeing budgets and purchasing, supporting human resources processes, organizing events and meetings, and ensuring the smooth day-to-day operation of the department.

In addition to developing expertise in university systems and processes, you will have the opportunity to build skills in leadership, project coordination, financial management, communications, and supervision. This position offers a collaborative work environment where strong organizational and problem-solving abilities are highly valued. By maintaining department communications, supporting academic initiatives, and helping create a positive and efficient experience for students and employees, you will make a visible and lasting contribution to the departments success and the university community.

Summary of Responsibilities

• Perform advanced and confidential administrative duties. Maintain up-to-date knowledge of university policies and procedures. Establish, update, and maintain files, lists, and records. Coordinate and facilitate meetings, program functions, and special events. Maintain accurate minutes of meetings. Manage the department website and social media accounts. Ensure the front desk is staffed during peak student hours. Comply with university and departmental policies and procedures as well as ARC-PA accreditation standards.
• Manage department financial activities: budgets, ePAFs, eSAFs, workload reports, requisitions, purchase orders, travel, P-card purchases, index tracking, and reconciliation. Monitor and reconcile expenditures. Facilitate repairs by IT and Media Services.
• Oversee People and Culture tasks, posting job openings, assisting search committees, scheduling interviews, and onboarding new employees. Manage part-time employees, supervise timecards, and maintain accurate payroll records. Train and oversee lower-level staff and student employees.
• Coordinate semester book adoptions with UVU's Bookstore, publishers, and vendors. Coordinate and track faculty and student professional licenses, certifications, immunizations, drug tests, and other documentation. Collaborate with the department chair in preparing semester class and lab/clinic schedules. Facilitate the submission of schedules. Communicate with students regarding class changes and other schedule-related matters. Coordinate with adjuncts regarding class schedules. Issue parking permits for campus visitors.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associates degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years.

For Example:

• Bachelors degree in a related field
• OR an associate degree in a related field + 2 years of related work experience
• OR 1 year of college coursework in a related field + 3 years of related work experience
• OR 2 years of college coursework in a related field + 2 years of related work experience
• OR 3 years of college coursework in a related field + 1 year of related work experience
• OR 4 years of related work experience

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in events, marketing communications, correspondence, and appropriate matters of etiquette in various settings.
• Databases and applications (Microsoft Suite, Banner, TIMS, CourseLeaf, Qualtrics)

Skills

• Office methods, techniques, practices, and procedures.
• Proficient in using computers and software applications, including Microsoft word processing, Excel spreadsheets, email, Teams, internet, databases, and Power Point presentations.
• Experienced in budget preparation and financial management using Excel.
• Capable of preparing and interpreting reports, charts, graphs, and tables.
• Strong interpersonal, problem-solving, and decision-making skills.
• Exceptional customer service orientation and phone etiquette.
• Skilled in planning and executing events, as well as posting relevant content to departmental social media accounts.
• Effective verbal and written communication skills.

Abilities

• Ability to perform a variety of administrative duties with minimal or no supervision.

• Capable of working independently on multiple tasks, prioritizing, and following projects through to completion.

• Skilled in dealing with diverse personalities and high-stress environments.

• Able to follow oral and written procedures and instructions.

• Anticipates department and student needs.

• Communicates clearly and concisely in writing and orally.

• Maintains confidentiality of highly sensitive information.

• Demonstrates professional demeanor and poise.

• Ability to build positive working relationships with people from varied backgrounds, perspectives, and experiences.

• Plans and anticipates potential changes, acting accordingly.

• Enacts strategic changes affecting multiple stakeholders, including high-level university leadership.

• Coordinates activities and projects with other departments.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit https://www.uvu.edu/peopleandculture/benefits.

01

Do you meet the minimum requirements for this position as outlined? Graduation from an accredited institution with an associates degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years. FOR EXAMPLE: • Bachelors degree in a related field • OR an associate degree in a related field + 2 years of related work experience • OR 1 year of college coursework in a related field + 3 years of related work experience • OR 2 years of college coursework in a related field + 2 years of related work experience • OR 3 years of college coursework in a related field + 1 year of related work experience • OR 4 years of related work experience

• Yes
• No

02

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

03

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

04

Do you have experience managing financial transactions and budgets, supporting hiring and onboarding processes, supervising employees, maintaining payroll or personnel records, coordinating schedules, tracking licenses or certifications, and serving as a primary point of contact for students, employees, or external stakeholders?

• Yes
• No

05

Do you have experience performing confidential administrative support duties, coordinating meetings and events, maintaining records, preparing meeting minutes, managing websites or social media accounts, and ensuring compliance with organizational policies and procedures?

• Yes
• No

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu