Admin Support III - CCS Academic Programs

Admin Support III - CCS Academic Programs

Salary

$19.15 - $22.53 Hourly

Location

Main Campus - Orem

Job Type

Part-Time Staff

Job Number

FY2706435

Division

VP Academic Affairs

Department

Center for Constitutional Studies

Opening Date

08/13/2026

Closing Date

8/20/2026 11:59 PM Mountain

Required Documents Needed to Apply

Resume

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

Join Utah Valley University and play a key role in supporting programs that promote civic engagement, leadership, and meaningful student experiences. As a part-time Administrative Assistant with the Civic Thought and Leadership Initiative (CTLI), you will serve as an essential member of a collaborative team, helping coordinate events, manage schedules, support grant administration, and maintain critical program operations. This position offers a dynamic and rewarding opportunity to contribute to impactful educational initiatives while gaining experience in program administration, event coordination, and higher education operations. Ideal for detail-oriented professionals who enjoy working in a mission-driven environment, this role provides the chance to make a tangible impact on students, faculty, and the broader university community.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties for the CTLI director and team, including taking and preparing meeting minutes, coordinating scheduling, coordinating travel and reimbursements; assisting with managing CTLI financial transactions and budgets, and preparing financial and other reports as needed; adhering to policies/procedures, obtaining information requiring knowledge of policies/procedures, and facilitating faculty, staff, and student job searches and hires. Provides support to the CTLI events staff.

• Performs advanced and confidential administrative support duties regarding grant programming for CCS programs. This includes coordinating travel and reimbursements, monitoring and adhering to grant policies/procedures, preparing financial and other reports, coordinating the production of memoranda of understand and financial transfers with outside partners, and supporting the hire of faculty, staff and students. Provides administrative support to CCS directors and staff as requested.

• Organizes and facilitates CTLI communications and relationships with internal and external partners and other stakeholders. Composes routine correspondence.

• Supports CTLI and additional CCS programs, including answering incoming requests for information; working with guests and contractors, and coordinates with other CCS administrative assistants and events staff to support events and program execution.

• Special projects and other duties as assigned.

Qualifications / Licenses / Certifications

• Graduation from an accredited institution with an associates degree or any combination of education and/or experience totaling four years.

Preferred Qualifications

• A BA or similar degree and experience in higher education administrative support.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in events, communications, correspondence, and appropriate matters of etiquette in various settings.

• Knowledge of Microsoft Office Suite, database management, and the software applicable to the duties assigned.

Skills

• Excellent computer and software skills, including word processing, spreadsheets, e-mail, and databases.

• Effective project planning and coordination skills.

• Careful record keeping.

• Excellent time management and organizational skills.

• Attention to detail and problem-solving skills.

• Effective interpersonal and relationship-building skills.

Abilities

• Ability to plan and anticipate potential changes and act accordingly.

• Ability to follow oral and written procedures and instructions.

• Ability to communicate effectively, orally and in writing.

• Ability to work harmoniously with colleagues.

• Ability to coordinate with various campus organizations and stakeholders.

• Ability to perform a variety of administrative support duties with minimal supervision.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

Although part-time and adjunct (less than 30 hours per week) employees are ineligible for the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit:

• Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)

• Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)

• Access to the Employee Assistance Program (EAP)

• Access to Campus Recreation and Wellness

• Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member

01

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

02

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu