Admin Assistant

LHH Recruitment Solutions

Sacramento, CA

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JOB DETAILS

SALARY

$23–$25 Per Hour

SKILLS

Accounting, Accounts Payable, Accounts Receivable Processing, Administrative Skills, Billing, Calendar Management, Change Requests/Orders, Communication Skills, Construction, Construction Contracts, Construction Support, Data Entry, Detail Oriented, Document Management, Documentation, High School Diploma, Insurance Documentation, Intuit Quickbooks, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Operations, Organizational Skills, Payroll Management, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Process Improvement, Project Management Software, Project Tracking, Project/Program Management, Purchase Orders, Schedule Development, Telephone Skills, Time Management, Writing Skills

LOCATION

Sacramento, CA

POSTED

Today

Administrative Assistant

Location: Sacramento, CA

Schedule: FullTime | Monday-Friday

Industry: Construction - LHH

Summary

This role helps keep daily operations running smoothly by managing schedules, documentation, communication, and reportingin a fastpaced construction environment. The ideal candidate is highly organized, detailoriented, and comfortable supporting multiple stakeholders including project managers, field supervisors, vendors, and accounting staff.

Key Responsibilities

Provide daytoday administrative support to construction managers, project managers, and office leadership
Answer phones, greet visitors, and serve as a point of contact for internal and external inquiries
Manage calendars, meetings, and coordination between office and field teams
Prepare correspondence, reports, forms, and constructionrelated documentation
Assist with job files, contracts, permits, change orders, and project documentation
Track and organize project records, drawings, submittals, and compliance documents
Support onboarding of new field employees including paperwork and scheduling
Maintain organized electronic and physical filing systems
Assist with data entry related to invoices, purchase orders, timecards, and job cost tracking
Support accounts payable/receivable processes by gathering documentation and routing approvals
Track vendor and subcontractor information, insurance certificates, and licenses
Assist with payroll coordination and certified payroll documentation when applicable
Communicate with vendors, subcontractors, inspectors, and clients as needed
Support scheduling of inspections, deliveries, and site visits
Follow up on action items and deadlines to ensure timely completion
Assist with process improvements and administrative projects as assigned

Qualifications

High School Diploma or GED required
2+ years of experience in an administrative assistant or office support role
Previous experience in construction, contracting, engineering, or related industries preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational skills and attention to detail
Familiarity with construction terminology, job costing, or project documentation
Experience with accounting or project management software (e.g., QuickBooks, Sage, Procore)
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fastpaced environment

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $23.00 to $25.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Admin Assistant

LHH Recruitment Solutions

Sacramento, CA

About the Company

LHH Recruitment Solutions

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