Admin Assistant - Business Department

Administrative Assistant

We offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.

Salary: $40,000 - $70,000 (dependent on experience)

We are a mid-sized law firm in Orange County that focuses on Business Planning, Estate Planning, Complex Income Tax Planning, Charitable Sector and Mergers & Acquisitions. We are seeking an Administrative Assistant to assist a Partner and an Attorney in our Business Department who specialize in representing closely held businesses by providing transactional business, real estate and tax services.

Responsibilities and duties include:

• Communicating with clients.
• Managing attorney's calendar, including scheduling and confirming meetings or phone calls.
• Helping prepare documents for client meetings.
• Assisting with document management.
• Assisting attorneys with travel arrangements, billing entries, and expense reports.

Requirements:

• Excellent verbal and written communication skills are a must
• Strong word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential
• Proficient in Microsoft Word
• College degree is preferred
• Minimum 2 years of administrative experience in a law firm or office environment

Physical Requirements:

• Frequent standing and walking
• Sitting for up to four hours at a time
• Bending and stooping as needed

Benefits:

• 38-hour work week – ½ day Fridays
• 8 medical plan options with employer-funded HSA
• Dental and vision plans
• 401(k) plan with significant employer matching
• Great working environment
• Orange County Register 2020 and 2021 Top Workplace