Accounts Payable & Administrative Coordinator
We are seeking a detail-oriented and organized professional to join a growing construction company in a role that combines accounting support with daily office operations. This position is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and is comfortable working closely with both office leadership and field teams.
The ideal candidate will bring a strong understanding of accounts payable, excellent organizational skills, and a willingness to jump in wherever needed to keep operations running smoothly.
Key Responsibilities
- Manage daily accounts payable activities, including invoice entry, coding, verification, and payment preparation.
- Review and reconcile credit card transactions, ensuring accurate financial records.
- Assist with job costing, expense tracking, and project-related accounting documentation.
- Maintain organized accounting records, invoices, and supporting documentation.
- Oversee front office activities, including welcoming visitors, managing incoming calls, and directing inquiries.
- Provide administrative assistance to project managers, field personnel, and company leadership.
- Help coordinate information and documentation between office staff and construction teams.
- Assist with general office organization, reporting, and additional projects as needed.
Qualifications
- Previous experience in accounts payable, bookkeeping, or a related accounting support position.
- Understanding of basic accounting principles, including debits, credits, and expense coding.
- Strong data entry skills, including proficiency with 10-key by touch.
- Experience reconciling credit card statements and maintaining accurate financial documentation.
- Ability to balance accounting responsibilities with front office and administrative duties.
- Strong communication, time management, and problem-solving skills.
- Comfortable managing multiple priorities and adapting to changing daily needs.
- Experience with construction accounting or job costing is preferred.
- Familiarity with AI tools or technology used to improve administrative efficiency is a plus.