We are seeking a talented full-time Administrative Assistant to support a team of professionals within a well-established and nationally recognized organization. This role is responsible for calendar coordination, documentation and data management, and a variety of administrative functions that support day-to-day operations and high-quality service delivery.
The ideal candidate demonstrates strong attention to detail, works independently, and proactively solves problems. A team-oriented mindset is essential, along with strong organizational skills, adaptability, transparency, professionalism, a service-focused approach, and comfort with technology.
Primary Duties
- Schedule external meetings and appointments for team members
- Coordinate and manage internal meetings and calendars for a team of professionals
- Prepare meeting rooms and ensure technology is set up and functioning properly
- Assist with document preparation, organization, and signing processes, including notarization when applicable
- Support mailing, scanning, copying, and electronic file management
- Track and submit continuing education or training documentation as needed
- Provide backup support for other administrative team members, including reception coverage, as requested
- Assist with internal events, meetings, and catering coordination
- Adhere to organizational policies, procedures, and professional standards
- Proofread and process meeting notes, summaries, and correspondence
- Draft and assist with delivery of professional written communications
- Initiate, update, and track tasks within internal databases or workflow systems
- Maintain accurate and up-to-date records in internal systems as new information is received
- Assist with the secure sharing of information and documents with external partners and stakeholders
Qualifications
- Excellent time management skills with the ability to manage multiple priorities accurately and meet deadlines in a fast-paced environment
- Strong proficiency in Microsoft Outlook and Microsoft Word required
- Outstanding written and verbal communication skills
- Ability to exercise sound judgment and work independently
- Self-starter who is organized, resourceful, and demonstrates meticulous attention to detail
- Comfortable communicating professionally via phone and email to coordinate scheduling and logistics
- Ability to work independently while contributing effectively in a collaborative team environment
- Flexibility in work schedule during high-volume periods or when critical deadlines arise
This is a fulltime, direct hire role with work required onsite in Edina, MN. Competitive salary and benefits package offered. Job offer contingent on a successful background and credit check.