Administrative Assistant La Jolla Cheer Home CareAdministrative Assistant La JollaSan Diego, CA$45,000–$55,000In addition, this individual may assist Scheduler with matchmaking (clients with the perfect caregiver) and the Recruiter with paperwork or initial phone screens to find those caregivers. Cheer Home Care is hiring a highly organized, and proactive Administrative Assistant to work to support the Compliance Manager.
NewAdministrative Assistant Jackson Lewis PCAdministrative AssistantSan Diego, CA$28–$33 / hourWe help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The other primary area of focus for the Administrative Assistant is assisting the Legal Assistants in providing a full range of support to the attorneys such as conflict and engagement management, expense report preparation and preparation/revision of documents.
Legal Administrative Assistant Corporate & Securities Snell & Wilmer Business Professional OpeningsLegal Administrative Assistant Corporate & SecuritiesSan Diego, CaliforniaThis role involves managing critical documentation, assisting with regulatory filings, and supporting corporate governance activities to ensure compliance with regulations and smooth execution of transactions. The ideal candidate will have at least 3 years of experience in a mid-size law firm and possess strong organizational and multitasking skills to manage multiple attorneys’ workloads in a fast-paced environment.
Administrative Assistant: II HireTalentAdministrative Assistant: IICarlsbad, CADuties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. Strong communication skills and organizational skills are essential.
Legal Executive Assistant DLA PiperLegal Executive AssistantSan Diego, CA$43.26–$65.52 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. This position can sit in Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Los Angeles, Minneapolis, New York, Northern Virginia, Palo Alto, Philadelphia, San Diego, San Francisco, Seattle, Short Hills, Washington, DC or Wilmington and offers a hybrid work schedule.
Administrative Assistant - Immediate Need Borja Engineering & ConstructionAdministrative Assistant - Immediate NeedSan Diego, CaliforniaUnder the direction of the appropriate Manager, the Administrative Assistant performs a wide range of administrative functions including budget tracking, document control, procurement coordination, contract support, logistics, and stakeholder communication. Preparing daily/weekly reports on maintenance backlog, work order completion and staffing coverage as well as daily status boards showing ongoing, pending and completed work.
Administrative Assistant AIR PROS INCAdministrative AssistantSan Diego, CAFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. High school diploma/GED required, experience in the home services trades profession preferred.
Online Administrative Assistant (Remote) Workoo TechnologiesOnline Administrative Assistant (Remote)San Diego, CaliforniaRemotePerform various administrative functions including data entry, filing, arranging travel, scheduling, answering phones, distributing mail, and maintaining databases and organize electronic and hard copy filing and tracking systems. The Administrative Assistant handles clerical tasks, assists the Division Director as needed in implementing systems and executing procedures, and generally provides for an efficient operation of the office.
Administrative Assistant II Lee Hecht HarrisonAdministrative Assistant IISan Diego, CA$22–$28 / hourThis role requires strong organizational skills, the ability to multitask, and a high level of professionalism when interacting with staff, clients, and leadership. LHH Recruitment Solutions is seeking a detail-oriented and proactive Administrative Assistant II to support daily operations at our client's Kearny Mesa office.
Administrative Assistant (Onsite at Coronado, CA Branch) CMG FinancialAdministrative Assistant (Onsite at Coronado, CA Branch)Coronado, CaliforniaESSENTIAL DUTIES and RESPONSIBILITIES, includes the following responsibilities, but not limited to: Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy. Your primary responsibility is to assist the Branch Manager in performing administrative tasks, ensuring efficient workflow, and maintaining a positive work environment.
NewIP Administrative Assistant Procopio, Cory, Hargreaves & Savitch LLPIP Administrative AssistantSan Diego, CA$65,000–$75,000 / yearThe IP Administrative Assistant will be responsible for coordinating onboarding of new clients with the Conflicts Department, coordinating opening of new matters for existing clients with the Docketing Department, performing administrative tasks for attorneys, such as expense reimbursement requests, meeting scheduling, travel and seminar arrangements, and document management, and reviewing incoming USPTO communications. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News - Best Lawyers Best Law Firms.
Executive Assistant II (Marketing & Sales) Tandem Diabetes Care IncExecutive Assistant II (Marketing & Sales)CA$72,000–$91,000 / yearInternal event management and coordination, for home-office meetings as well as remote location meetings: helps to source location, facilitate contracting and logistics for internal meetings at the home office as well as internal corporate meetings at remote locations (e.g. sales meetings, QBRs, regional meetings, supporting logistical role for the National Sales Meeting, as well as coordination and support for internal Marketing meetings, and on-site HCP meetings and site visits.).
NewAssistant to VP/SVP MindlanceAssistant to VP/SVPSan Diego, CA$36.15–$45.19 / hourTechnologies: What does this temp must know to perform the required job duties (T hese are not preferred technologies - If they do not have these technologies they will be rejected completely) Microsoft Office, outlook, word, excel, Concur. • Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries.
Administrative Assistant I - Seasonal Full Time - San Diego Zoo Wildlife Alliance Association of Zoos and AquariumsAdministrative Assistant I - Seasonal Full Time - San Diego Zoo Wildlife AllianceSan Diego, CAt\t\t\t\tThe Administrative Assistant I provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff. Able to operate moderately complex computer software programs.
Executive Assistant CyberMedia TechnologiesExecutive AssistantSan Diego, CaliforniaHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
NewAdministrative Assistant II - College & Career Readiness - CP27-015330 Grossmont Union High School DistrictAdministrative Assistant II - College & Career Readiness - CP27-015330El Cajon, CA$57,154.55–$62,832.94 / yearThe Grossmont District operates on the premise that success for every student is dependent upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development as life-long learners, thinkers, and successful contributors of the community. Administrative Assistant II: College & Career Readiness The job of Administrative Assistant II is done for the purpose/s of providing administrative support to school site or district level administrative functions; conveying information regarding school and/or District functions and procedures; ensuring compliance with financial, legal and administrative requirements of assigned functions.
Administrative Assistant II - El Capitan High School - CP27-015206 Grossmont Union High School DistrictAdministrative Assistant II - El Capitan High School - CP27-015206El Cajon, CA$4,762.88–$5,236.08The Grossmont District operates on the premise that success for every student is dependent upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development as life-long learners, thinkers, and successful contributors of the community. Administrative Assistant II: El Capitan High School The job of Administrative Assistant II is done for the purpose/s of providing administrative support to school site or district level administrative functions; conveying information regarding school and/or District functions and procedures; ensuring compliance with financial, legal and administrative requirements of assigned functions.
Administrative Assistant I - Grossmont High School - CP27015274 Grossmont Union High School DistrictAdministrative Assistant I - Grossmont High School - CP27015274El Cajon, CA$4,537.76–$4,985.41TYPING Typing Certificate locations: SCAIR Inc. 239 E Main St, El Cajon (619) 328-0676 Foothills Adult School 1550 Melody Ln, El Cajon (619) 588-3500 Chula Vista Adult 1034 4th Ave, Chula Vista (619) 796-7000 Escondido Adult School 220 W Crest St, Escondido (760) 737-8040 Poway Adult School 13626 Twin Peaks Rd, Poway (858) 668-4024 *If you are in a current clerical position with Grossmont Union High School District, a typing certificate is not required to resubmit a typing certificate. The Grossmont District operates on the premise that success for every student is dependent upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development as life-long learners, thinkers, and successful contributors of the community.
Project Administrative Assistant Balfour Beatty ConstructionProject Administrative AssistantSan Diego, CAAbout UsBalfour Beatty US is an industry-leading provider of general contracting, at-risk construction management, and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build unique structures and infrastructure that play a key role in how people live, work, learn, and play in our communities.
Administrative Assistant (Restaurant) TTUKofferAdministrative Assistant (Restaurant)San Diego, CaliforniaThis role plays a critical part in ensuring smooth administrative processes, accurate recordkeeping, and effective communication across departments in a fast-paced restaurant environment. We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations at a flagship restaurant location in San Diego.
Chiropractic Administrative Assistant Merlo Chiropractic IncChiropractic Administrative AssistantSan Diego, CAAs a Care Advocate(CA) your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, paperwork, and providing support to the chiropractic team & patients. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients.
Administrative Assistant T-Solutions, Inc.Administrative AssistantSan Diego, CaliforniaProvide administrative and program support to the Port Engineers (PEs), Navy Senior PEs, Local Senior PEs (LSPEs), Assistant Program Managers (APMs), and Combat Systems PEs (CSPEs) across supported Fleet Concentration Areas, including San Diego, Pearl Harbor, Everett, and other locations as directed. Maintain accurate and current program records, trackers, databases, and spreadsheets, including CMAV lock letters, CFOM reports, PB4M reports, training records, professional development report cards, ship status, contact lists, and other program documentation.
Administrative Assistant III (Data Focused) Family Health Centers of San Diego IncAdministrative Assistant III (Data Focused)San Diego, CA$22–$28 / hourFamily Health Centers of San Diego (FHCSD) is looking for an Administrative Assistant III to work under the supervision of the Evaluation Manger, and will be responsible for data entry into CMIS/EHR and other Databases (as assigned); will assist in identifying and correcting data entry errors, for completing weekly and monthly quality assurance checks on entered data, and for assisting with quality assurance process; also supports Evaluation team with gathering/researching information when data team receives requests for data clarification from grant funder; assist in holding project timelines; supporting management with various project tasks; also supports other departmental functions as determined by Evaluation Team and Director. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women's care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others.
Legal Administrative Assistant Clark HillLegal Administrative AssistantSan Diego, CaliforniaThis position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantChula Vista, CA$24–$26 / hourAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. PRINCIPAL DUTIES AND RESPONSIBILITIES: Under general supervision, follows established company policies and procedures and applies acquired job skills to: Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need: Answering telephone & routing calls to the appropriate person.
Administrative Assistant The Patriot GroupAdministrative AssistantSan Diego, CAThis role is crucial in ensuring the smooth and efficient flow of work across departments by managing schedules, tracking job progress, overseeing inventory and equipment management, and ensuring accurate billing and invoicing. Assist with vehicle and equipment management including maintenance logs, reports, owned/rented equipment, hours used, projects assigned to, etc.
Administrative Assistant DaVita IncAdministrative AssistantEscondido, CA$25–$30 / hourProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders.
NewAssistant to VP/SVP|13493 LanceSoft IncAssistant to VP/SVP|13493San Diego, CA$36.15–$45.19 / hourTechnologies: What does this temp must know to perform the required job duties (T hese are not preferred technologies - If they do not have these technologies they will be rejected completely) Microsoft Office, outlook, word, excel, Concur. • Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively.
Assistant to the Football General Manager (Athletics Administrative Professional III) California State UniversityAssistant to the Football General Manager (Athletics Administrative Professional III)San Diego, CA$5,885–$8,573The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Communications, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs.
Administrative Assistant4-6k J-Recruit Recruitment AgencyAdministrative Assistant4-6kSan Diego, CaliforniaIf you are passionate about the restaurant industry and ready to support a growing international brand, wed love to hear from you. – Record & reconcile daily sales; manage store accounting, reimbursements & vendor payments.
Administrative Assistant (International Chinese Chain Restaurant ) 4- 6k USD J-Recruit Recruitment AgencyAdministrative Assistant (International Chinese Chain Restaurant ) 4- 6k USDSan Diego, CaliforniaIf you are passionate about the restaurant industry and ready to support a growing international brand, wed love to hear from you. – Record & reconcile daily sales; manage store accounting, reimbursements & vendor payments.
Administrative Assistant ATG EQUITY SALES & MANAGEMENTAdministrative AssistantSan Diego, CAFull timeWe are a well-established property management company seeking a reliable, detail-oriented Property Management Assistant to support daily office operations and serve as a key point of contact for tenants, property owners, and vendors. The right person in this position helps reduce errors, saves time for the team, and ensures a positive experience for tenants and property owners.
Administrative Assistant: II MindlanceAdministrative Assistant: IICarlsbad, CA$25.85–$27.85 / hourDuties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. Strong communication skills and organizational skills are essential.
Administrative Assistant: II Talent Software Services, Inc.Administrative Assistant: IICarlsbad, CA$22–$25 / hourDuties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. Strong communication skills and organizational skills are essential.
Medical Assistant (Flex) - San Diego Planned Parenthood of the Pacific SouthwestMedical Assistant (Flex) - San DiegoSan Diego, CA$23–$23.75 / hourPPPSW recognizes that decisions about pay and benefits have a significant impact on staff, and we work diligently to ensure all positions are compensated competitively as compared to other similar positions in the community. Planned Parenthood of the Pacific Southwest is one of the largest providers of sexual and reproductive healthcare in Southern California, operating 20 health centers throughout our three-county region.
Administrative Assistant / Dispatcher American Response TeamAdministrative Assistant / DispatcherCarlsbad, CAAmerican Response Team is a locally-owned, 24-hour emergency services unit which responds to residences and businesses throughout the San Diego County and surrounding areas that have been affected by fire, water, smoke or mold damage. We immediately deploy technicians to control the incident and mitigate further damage by establishing containment and critical barriers, removing damaged and contaminated materials, sanitizing the affected area and preparing it for rehabilitation.
Office Assistant J Public RelationsOffice AssistantSan Diego, CA$20–$21 / hourThis is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 5 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). The Office Assistant provides hands-on assistance in keeping office spaces organized, booking meetings and appointments, assisting with set up/tear down of office events, answering phone calls, and completing personal tasks and errands as needed.
Executive Assistant to CEO & ELT ARS Pharmaceuticals IncExecutive Assistant to CEO & ELTSan Diego, CA$130,000–$145,000 / yearJOB SUMMARY: The Executive Assistant provides high-level, confidential administrative and operational support to the Chief Executive Officer, while also delivering strategic administrative support to members of the Executive Leadership Team (ELT) as needed. Serving as an extension of the CEO office, this role acts as a primary liaison between executive leadership, the Board of Directors, cross-functional teams, and key external stakeholders in a fast-paced corporate environment.
NewSr. Admin Assistant BMO (Bank of Montreal)Sr. Admin AssistantLa Jolla, CA$45,900–$75,900 / yearLiaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
ECHS Assistant Principal Education Service Center Region 2ECHS Assistant PrincipalSan Diego, CAEnvironment: May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional districtwide and statewide travel. Take a leadership role in planning and scheduling of daily school activities including the development of class schedules, teacher assignments, and extracurricular activity schedules.
New["Administrative Assistant (Restaurant)","Administrative Assistant (Restaurant)"] TT UKoffer["Administrative Assistant (Restaurant)","Administrative Assistant (Restaurant)"]San DiegoThis role plays a critical part in ensuring smooth administrative processes, accurate recordkeeping, andeffective communication across departments in a fast-paced restaurant environment. We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations at a flagship restaurant location in San Diego.
Executive Assistant Ctec Inc.Executive AssistantSan Diego, CA$80,000–$115,000 / yearHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
Department Assistant StratAcuity Staffing Partners IncDepartment AssistantSan Diego, CAIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
Executive Assistant To CEO & ELT ARS Pharmaceuticals Inc.Executive Assistant To CEO & ELTSan Diego, CA$130,000–$145,000 / yearJOB SUMMARY: The Executive Assistant provides high-level, confidential administrative and operational support to the Chief Executive Officer, while also delivering strategic administrative support to members of the Executive Leadership Team (ELT) as needed. Serving as an extension of the CEO office, this role acts as a primary liaison between executive leadership, the Board of Directors, cross-functional teams, and key external stakeholders in a fast-paced corporate environment.
Executive Assistant Cybermedia Technologies LLCExecutive AssistantSan Diego, CA$80,000–$115,000 / yearHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
Executive Assistant ConAm Management CorporationExecutive AssistantSan Diego, CA$34–$40 / hourPart timeThe Executive Assistant serves as a trusted partner to the CFO, handling highly confidential information with discretion, exercising sound judgment, and independently managing delegated responsibilities and special projects. Responsibilities include, but are not limited to, the following: Provide executive-level administrative support to the CFO, including managing priorities, coordinating workflow, and supporting strategic initiatives.
NewExecutive Assistant Harman Becker Automotive Systems Manufacturing KftExecutive AssistantCarlsbad, California$44,250–$64,900 / yearCollaborate effectively with executive assistants, administrative professionals, and cross-functional teams to coordinate activities, schedules, communications, and requests on behalf of Executive Leaders. Partner with Facilities Management to support the efficient operation of the office environment and ensurea welcomingexperience for employees, executive visitors, customers, and business partners.
Legal Executive Assistant - Patent Litigation Ignite Human CapitalLegal Executive Assistant - Patent LitigationSan Diego, CA$45.32–$60.06 / hourThe Legal Executive Assistant (LEA) serves as a trusted business partner to senior attorneys, managing the daily operations of a complex legal practice so attorneys can focus on client work and business development. Serve as a primary liaison between attorneys, clients, and internal departments — handling inquiries, relaying information, and exercising independent judgment when responding on behalf of attorneys.
Medical Assistant- Certified Nursing Assistant- Pharm Tech Carlsbad CA Profound Research LLCMedical Assistant- Certified Nursing Assistant- Pharm Tech Carlsbad CACarlsbad, CACoordinate with supervision duties for assigned clinical trials, including but not limited to study start-up, vendor management, subject recruitment, source document review and completion, protocol training, collection of regulatory documents, participant visits, timely data collection and documentation management, and reporting of adverse events, serious adverse events, and deviations, and monitoring visits and follow-up. Apply good documentation practices when collecting, maintaining, and correcting study data and required records of clinical trial activity, including but not limited to source documentation, case report forms, queries, drug dispensation records, and regulatory forms.
Treasury Transformation Manager - Kyriba Deloitte Touche Tohmatsu LtdTreasury Transformation Manager - KyribaSan Jose, CA$134,100–$265,100 / yearAs a Kyriba Treasury Manager on the Controllership and Treasury Transformation team, you will be responsible for leading treasury transformation engagements, advising clients on treasury technology strategy, and delivering Kyriba-enabled solutions. Lead teams delivering treasury technology services, including treasury information technology strategy, bank connectivity strategy, vendor selection, process design, and treasury management system implementation.