Executive Administrative Assistant MedlineExecutive Administrative AssistantNorthfield, IL$35.50–$51.50 / hourIntermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
NewAssistant Project Manager (Heavy Civil Construction) JobotAssistant Project Manager (Heavy Civil Construction)Lake in the Hills, IL$70,000–$100,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This organization specializes in mass grading, excavation, paving, and full-site development, supporting a wide range of commercial, industrial, and public sector clients.
NewAssistant Superintendent (Design Build) JobotAssistant Superintendent (Design Build)Elmhurst, IL$85,000–$110,000 / yearWith expertise spanning industrial, manufacturing, food & beverage, and warehouse/distribution sectors, our client leverages a proactive, relationship-driven approach to construction—emphasizing safety, efficiency, and early problem-solving to ensure successful project outcomes. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
NewAssistant Project Manager (Tenant Improvement Projects) JobotAssistant Project Manager (Tenant Improvement Projects)Oakbrook Terrace, IL$80,000–$110,000 / yearWe’re seeking a dynamic Assistant Project Manager to support project leadership on office build-outs, tenant improvements, renovations, and other interiors-focused projects for a well-established interiors contractor with a long history of quality and client satisfaction. This position is an excellent opportunity for an emerging construction leader to step into project coordination and management while gaining broad exposure to the interior construction process — from preconstruction support through close-out and final delivery on commercial interiors work.
NewAssistant Project Manager (Design Build) JobotAssistant Project Manager (Design Build)Rosemont, IL$80,000–$110,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. As an Assistant Project Manager specializing in Design Build projects you will play a critical role in ensuring our clients' needs are met and our projects are completed on time and within budget.
NewAssistant Project Manager (Design-Build Construction) JobotAssistant Project Manager (Design-Build Construction)Indian Creek, IL$85,000–$105,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We have the resources to handle any job from tenant fit-outs, to large-scale ground-up construction, operating in a variety of markets including Commercial, Healthcare, Municipal, Light Industrial, Multifamily, Entertainment, and more.
NewOffice Manager JobotOffice ManagerPark Ridge, IL$50,000–$70,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Rather than specializing in a single niche, our staff gain exposure to a diverse client base and a wide variety of tax engagements, creating excellent opportunities to develop well-rounded public accounting experience.
NewAssistant Controller CFSAssistant ControllerVernon Hills, ILThe Assistant Controller will play a critical role in financial reporting, process improvement, team leadership, and strategic decision-making within a large, project-driven environment experiencing significant growth. As the Assistant Controller , you will partner closely with finance leadership to oversee accounting operations, develop talent, strengthen internal controls, and support strategic initiatives.
NewAssistant Corporate Controller CFSAssistant Corporate ControllerVernon Hills, IL$170,000–$225,000 / yearThe Assistant Corporate Controller, reporting to the Corporate Controller, help lead the daily accounting operations, financial reporting, and internal controls. The role is responsible for GAAP compliance, tax requirements, regulations, and presenting financial insights to support strategic leadership decisions.
NewAssistant Project Manager - Light Industrial Michael Page USAAssistant Project Manager - Light IndustrialDes Plaines, IL$80,000–$105,000 / yearFull timeThe company is looking to add an Assistant Project Manager who wants to grow into a Project Manager role. The firm has built a reputation for delivering complex projects while maintaining strong client relationships.
Senior Assistant Store Manager Spencer Gifts - Spirit HalloweenSenior Assistant Store ManagerAlgonquin, IL$19–$19.25 / hourFull timeThe Assistant Manager is responsible for supporting the Store Manager in the various tasks involved in the overall operation of a store, ensuring maximum sales and profitability by developing staff, controlling expenses and shrinkage as well as all aspects of merchandising and inventory control in adherence with all Company policies and procedures. The physical demands of the job require in excess of 8 hours of standing, walking, climbing ladders and lifting up to 50 pounds.
Assistant Store Manager - Spencer's Spencer Gifts - Spirit HalloweenAssistant Store Manager - Spencer'sNorridge, IL$17–$17.25 / hourFull timeThe Assistant Manager is responsible for supporting the Store Manager in the various tasks involved in the overall operation of a store, ensuring maximum sales and profitability by developing staff, controlling expenses and shrinkage as well as all aspects of merchandising and inventory control in adherence with all Company policies and procedures. The physical demands of the job require in excess of 8 hours of standing, walking, climbing ladders and lifting up to 50 pounds.
// Hybrid // Japanese / English Administrative Assistant (34123) Activ8// Hybrid // Japanese / English Administrative Assistant (34123)Schaumburg, IL$45,000–$60,000 / yearFull timeAn International manufacturer is currently seeking a motivated //Hybrid// Japanese/English Bilingual Administrative Assistant to support their office in the Schaumburg, IL area.
Assistant Director of Conference Planning Q CenterAssistant Director of Conference PlanningSt. Charles, IllinoisThe salary range for this position is $85,000 - $100,000 POSITION SUMMARY The Assistant Director of Conference Planning supports the Director of Conference Planning by providing leadership and operational oversight for assigned conference programs and daily departmental functions. Work Environment This position operates within a professional hospitality environment and requires regular interaction with executive leadership, department heads, associates, clients, vendors, and external partners.
Planning Administrative Asssitant Sterling Engineering, Inc.Planning Administrative AsssitantItasca, IL$25–$28 / hourSchedule and coordinate installation, training, and service activities by proposing and confirming dates with customers. Communicate with customers to gather required information, including machine log files and installation documentation.
Executive Administrative Assistant PremiStarExecutive Administrative AssistantDeerfield, ILStrategic management of the team's schedule, coordinating meetings with internal and external contacts, preparing, and tracking expenses and arranging complex travel will be critical to ensuring the leadership team's ability to remain focused on critical business priorities. Manage organizational communication, scheduling, and logistics for key internal events such as board meetings, staff meetings, retreats, and managers' meetings.
Administrative Assistant Flex LtdAdministrative AssistantBuffalo Grove, IL$36.54–$50.24 / hourThis role serves as a critical liaison between executive leadership and our 1,200+ person organization, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare industry setting. Reporting to the General Manager, the Administrative Assistant will provide comprehensive executive support to our General Manager and Directors in a dynamic medical manufacturing environment.
Administrative Assistant II Elgin Community CollegeAdministrative Assistant IIElgin, IL$35,912–$43,479 / yearProvides administrative support to the division, including creating requisitions, initiating contracts, submitting orders for office supplies and other divisional needs, putting in work orders, and collaborating with external vendors to order branded promotional items. The Administrative Assistant II provides essential administrative support, primarily focusing on business and finance-related tasks, such as creating requisitions and contracts, preparing invoices and billing, and collaborating with external vendors to order branded promotional items.
Executive Administrative Assistant/Office Manager Mauser AGExecutive Administrative Assistant/Office ManagerOak Brook, IL$90,000–$120,000 / yearSummary: The Executive Administrative Assistant & Office Manager provides high-level administrative support to Mauser's President/Chief Executive Officer while overseeing daily office operations. This dual-role position ensures efficient executive support, seamless office management, and effective coordination across teams.
Administrative Assistant Cera Construction IncAdministrative AssistantSchaumburg, ILFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Senior Administrative Assistant International Marketing Oncology AbbVie IncSenior Administrative Assistant International Marketing OncologyMettawa, ILApplicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role atthe time of this posting based on the job grade for this position. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
Property Administrative Assistant JLLProperty Administrative AssistantChicago Ridge, IL$21.63–$26.45 / hourResponsibilities include maintaining tenant and vendor records, processing invoices and correspondence, assisting with lease administration, coordinating maintenance requests, preparing reports, and supporting communication between tenants, vendors, and management. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Administrative Assistant SURESTAFFAdministrative AssistantElgin, ILCollaborate with cross-functional teams, including quality assurance, regulatory affairs, production, and research and development, to ensure alignment and consistency in food-related compliance and document management practices. As a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest and Southeast.
Administrative Assistant II Advocate Aurora Health IncAdministrative Assistant IILake Zurich, IL$26.55–$39.85 / hourProviding care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise.
NewAdministrative Assistant to the Deputy Superintendent and Board of Education Recording Secretary TOWNSHIP HIGH SCHOOL DISTRICT 211Administrative Assistant to the Deputy Superintendent and Board of Education Recording SecretaryPalatine, ILGathers, organizes, analyzes, and inputs large quantities of data (including confidential data) with speed and accuracy for a variety of regulatory, legal, and other purposes. Completes a high volume of computer-based work using specialized software and databases, sometimes with short timelines or to meet established deadlines.
NewSr. Administrative Assistant- IL- College of Dental Medicine Midwestern UniversitySr. Administrative Assistant- IL- College of Dental MedicineDowners Grove, IL$23.31 / hourPart timeMore than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences, and veterinary medicine. Prepares and confirms all continuing education documentation, membership dues and documentation, and travel and accommodation arrangements and prepares reimbursement documents accurately for administration and faculty as well as external persons who are engaged for professional purposes (e.g., interviewees, site visitors, etc.).
Senior Administrative Assistant (Administrative Support Assistant III) Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III)IL$80,900–$92,300 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
NewSenior Administrative Assistant (Administrative Support Assistant III) - Legal, Litigation Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - Legal, Litigationriverwoods, IL$80,900–$92,300 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
NewAdministrative Assistant to the Principal TOWNSHIP HIGH SCHOOL DISTRICT 211Administrative Assistant to the PrincipalSchaumburg, ILJob Summary: The Administrative Assistant to the Principal provides high-level administrative, organizational, and communication support to the Principal, ensuring the smooth and efficient operation of the Principal's office while fostering positive relationships with students, staff, parents, community members, and other stakeholders. Exceptional written communication skills, including strong grammar, proofreading, and editing abilities to ensure accuracy and clarity in correspondence, reports, and official documents.
Senior Administrative Assistant AbbVie IncSenior Administrative AssistantILThe amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that areallocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolutediscretion, consistent with applicable law. Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat the time of this posting based on the job grade for this position.
Senior Administrative Assistant International & State Government Affairs AbbVie IncSenior Administrative Assistant International & State Government AffairsNorth Chicago, ILApplicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat the time of this posting based on the job grade for this position. Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, and OneDrive), Kofax Power PDF/Adobe Acrobat, and an understanding of business processes and requirements.
NewPart-time Administrative Assistant PEAK Technical StaffingPart-time Administrative AssistantDowners Grove, IL$20–$26 / hourThe ideal candidate will have strong administrative skills, experience with purchase orders, employee time tracking, office supply management, and proficiency in Microsoft Excel and NetSuite. Candidate Privacy To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://peaktechnical.com/privacy-policy/and https://peaktechnical.com/ca-residents-privacy-rights/
NewAdministrative Assistant, Support Lead Zebra TechnologiesAdministrative Assistant, Support LeadLincolnshire, IllinoisThis involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing reports involving judgment and analysis, and maintaining a high level of confidentiality. We are committed to providing our employees with a benefits program that is comprehensive and competitive – including healthcare, wellness, inclusion networks, and continued learning and development offerings.
Administrative Assistant - Corporate Operations Uline, Inc.Administrative Assistant - Corporate OperationsWaukegan, ILAs an Administrative Assistant for Uline's Corporate Operations team, you'll support communications and special department projects for our growing North American company. Support the Corporate Operations team by managing expense reporting, preparing memos and presentations, and identifying data trends.
Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International Acceptance Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International AcceptanceRiverwoods, IllinoisSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International Acceptance Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
NewExecutive Administrative Assistant Workoo TechnologiesExecutive Administrative AssistantElgin, IllinoisOur goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. This role is to support the Group Board of Directors, which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions.
NewAdministrative Assistant Charles Industries, LLC.Administrative AssistantSchaumburg, Illinois$18–$23 / hourJob Summary: The Administrative Assistant will assist with the support of daily operations and facility needs at our corporate headquarters while maintaining a professional and welcoming reception area. Support daily office operations, facility needs, and building services by coordinating with vendors, property management, and internal stakeholders.
Senior Administrative Assistant (Administrative Support Assistant III) - Legal Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - LegalIL$80,900–$92,300 / yearCandidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.
Legal Administrative Assistant Rhoades Levy LawLegal Administrative AssistantNorthbrook, ILRhoades Levy Law Group P.C., a Northbrook, Illinois-based law firm, is seeking a legal administrative assistant to join its rapidly growing and highly collaborative law firm. Providing administrative support to attorneys, paralegals, and other legal administrative assistants.
Administrative Assistant, NSF ChemMatCARS University of ChicagoAdministrative Assistant, NSF ChemMatCARSLemont, IL$25–$32 / hourThe mission of ChemMatCARS is to develop and operate world-class synchrotron x-ray facilities in the areas of small-molecule crystallography, liquid interface scattering, and anomalous small and wide-angle scattering to serve the needs of ChemMatCARS users. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
Administrative Assistant, NSF Chemmatcars University of ChicagoAdministrative Assistant, NSF ChemmatcarsLemont, IL$25–$32 / hourThe mission of ChemMatCARS is to develop and operate world-class synchrotron x-ray facilities in the areas of small-molecule crystallography, liquid interface scattering, and anomalous small and wide-angle scattering to serve the needs of ChemMatCARS users. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
Administrative Assistant for Human Resources TOWNSHIP HIGH SCHOOL DISTRICT 211Administrative Assistant for Human ResourcesPalatine, ILProcesses a large volume of Human Resources paperwork with a high degree of accuracy, including: hiring and onboarding materials, payroll and benefits-related documents, employment verifications, licensure-related paperwork, leave-related documents, separation and unemployment-related documents, and Department requisitions and other budget-related paperwork. Completes a high volume of computer-based work using specialized software and databases, sometimes with short timelines or to meet contractually established deadlines.
Administrative Assistant Healthcare PlusAdministrative AssistantNorth Riverside, ILFull timeCreate and maintain filing systems, both electronic and physical.-Handle sensitive information confidentially.-Exhibit courteous and professional communication by telephone, email and postal mail.-Take incoming calls up to 2-3 calls -Transfer calls to other administrative staff or email information to staff if applicable-Plan meetings and take detailed minutes-Cover the reception desk when necessary -Greeting and providing general support to visitors.-Request office supplies-Collate and distribute mail-Help other members of the administrative staff with tasks.-Other tasks assigned by the main supervisor or assistant main supervisorCall 708-622-0099 for more information. Ratings-Excellent communication skills-Comfortable on the phone.-Friendly and welcoming personality.-Be able to work well in a dynamic environment.-Be able to learn and understand new concepts quickly.-Proficient in G Suite including Gmail, Docs, Sheets, Slides-Detail-oriented and self-motivated, able to work independentlyResponsibility-Carry out administrative tasks such as filing, writing, copying, binding, scanning, etc.
Construction Administrative Assistant SAFEbuilt IncConstruction Administrative AssistantGlenview, IL$20–$26 / hourOur employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning & Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services. Establishing and maintaining systems to ensure that all files, letters, reference manuals, field inspection reports, permit files, blueprints, drawings, and other data or material is maintained in an organized fashion.
Administrative Assistant Spectra Contract FlooringAdministrative AssistantILProven experience as an administrative assistant or in a related role, with the ability to work independently and manage tasks with minimal supervision. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to our team members.
Construction Administrative Assistant SAFEbuiltConstruction Administrative AssistantGlenview, IllinoisOur employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning & Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services. Establishing and maintaining systems to ensure that all files, letters, reference manuals, field inspection reports, permit files, blueprints, drawings, and other data or material is maintained in an organized fashion.
Administrative Assistant College of Lake CountyAdministrative AssistantGrayslake, IllinoisPhysical: Primary functions require ability to remain in a stationary position (sit and/or stand) greater than 50% of the time; to occasionally stoop, bend, kneel, reach; to lift, carry, push, and/or pull up to 10 pounds frequently; to regularly operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard; the ability communicate to exchange information; and the ability to learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions. The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year.
Administrative Assistant - Distribution Operations Uline, Inc.Administrative Assistant - Distribution OperationsGlenview, ILUline, a family-owned company, is North America's leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations. Support management and staff as we continue to grow as a top distributor of shipping, industrial and packaging materials.
Administrative Assistant The Inland Real Estate Group of Companies IncAdministrative AssistantOak Brook, IL$25.89–$32.37 / hourThis role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering. This position provides critical administrative and operational support with a strong focus on budgeting, expense management, billing coordination, and office logistics.
Administrative Assistant Pyramid, IncAdministrative AssistantHodgkins, ILFull timeFlexible and willing to assist with coverage in other departments during fluctuations in volume, vacation Coverage or leave of absence coverage and as required by business need and management team. Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.