Office Manager / Executive Assistant - Onsite Mon-Fri CovestroOffice Manager / Executive Assistant - Onsite Mon-FriChicago, IllinoisResponsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services. Coordinate Chicago office logistics including space planning, visitor coordination, supply management, and maintenance requests, ensuring the office meets the needs of local staff and visiting executives.
Office Manager / Executive Assistant - Onsite Mon-Fri Covetrus IncOffice Manager / Executive Assistant - Onsite Mon-FriChicago, ILli>Coordinate Chicago office logistics including space planning, visitor coordination, supply management, and maintenance requests, ensuring the office meets the needs of local staff and visiting executives. The EA / Office Manager will be an essential part of the team and have a hands-on role utilizing their knowledge of and experience with PowerPoint, Excel, and other tools to create presentations and effectively communicate data sets through engaging materials.
Executive Administrative Assistant/Office Manager Mauser AGExecutive Administrative Assistant/Office ManagerOak Brook, IL$90,000–$120,000 / yearp>Summary: The Executive Administrative Assistant & Office Manager provides high-level administrative support to Mauser's President/Chief Executive Officer while overseeing daily office operations. This dual-role position ensures efficient executive support, seamless office management, and effective coordination across teams.
Executive Assistant & Office Manager Sedron TechnologiesExecutive Assistant & Office ManagerChicago, IllinoisThis role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization. This role serves as a central coordination point for executive scheduling, board and external communications, meeting logistics, presentation and document preparation, administrative operations, and special projects.
Office Manager and Executive Assistant Rush Street Interactive IncOffice Manager and Executive AssistantChicago, IL$70,000–$75,000 / yearRush Street Interactive is seeking a highly organized, proactive Office Manager & Executive Assistant to support our Chicago office and Executive Leadership Team (ELT). You'll play a critical role in ensuring a seamless, well-run, and engaging office environment, while also acting as a trusted partner to senior leaders, helping them operate efficiently and focus on strategic priorities.
Executive Assistant & Office Manager ThoughtSpot IncExecutive Assistant & Office ManagerChicago, IL$70,000–$95,000 / yearSpotters are expected to demonstrate AI literacy and workflow integration to include to ability to: Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality. All Spotters are expected to experiment with ThoughtSpot's AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights.
NewExecutive Assistant & Office Manager Sedron Technologies LLCExecutive Assistant & Office ManagerChicago, IL$84,000–$115,000 / yearBecause we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position: Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects. This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization.
NewExecutive Assistant & Office Manager Sedron Technologies, LLCExecutive Assistant & Office ManagerChicago, IL$84,000–$115,000 / yearBecause we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position: Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects . This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization.
NewAdministrative Assistant and Office Manager Quest Food Management ServicesAdministrative Assistant and Office ManagerChicago, ILFor over 40 years, Quest Food Management Services has been a leading food service provider serving K-12 schools, higher education institutions, corporate dining programs, and event venues. The required skills enable the candidate to efficiently manage daily office operations, ensuring that scheduling, communication, and documentation are handled accurately and promptly.
NewAdministrative Assistant and Office Manager Quest Food Management Services LLCAdministrative Assistant and Office ManagerChicago, ILp>About Company: For over 40 years, Quest Food Management Services has been a leading food service provider serving K-12 schools, higher education institutions, corporate dining programs, and event venues. Skills: The required skills enable the candidate to efficiently manage daily office operations, ensuring that scheduling, communication, and documentation are handled accurately and promptly.
NewOffice Manager Chicago Pattern Energy Group IncOffice Manager ChicagoChicago, IL$80,000–$108,000 / yearEvent and Program Management- Collaborate with SF WOE to coordinate company events end-to-end, from small meetings to large corporate gatherings, ensuring successful rollout of logistical and tactical operations; Own and manage logistics, including but not limited to venue selection, vendor negotiation, and event budgeting. Collaboration with Internal Stakeholders - Able to partner closely with EA + AA and various departments as subject matter expert and advisor for in-office needs; Leads all CHI based office-related projects and initiatives, including but not limited to training and collaborating with cross-functional teams on office solutions and support.
NewAdministrative Assistant: Assistant Office Manager Community Consolidated School District 59Administrative Assistant: Assistant Office ManagerElk Grove Village, IL$19.22–$20.48 / hourParticipates in the Illinois Municipal Retirement Fund (IMRF) pension fund (reciprocal pension with TRS) . Salary Placement: ESP Administrative Assistant - Type 1 (hourly pay range based on experience: $19.22 - $20.48) .
Office Manager JRA StaffingOffice ManagerElgin, ILli>Track and analyze key performance indicators, including production, collections, case acceptance, hygiene reappointment rates, and accounts receivable. The Office Manager will play a key leadership role in ensuring the smooth and efficient daily operations of the practice.
Office Manager - Chicago Pattern Energy Group LPOffice Manager - ChicagoChicago, Illinois$80,000–$108,000 / yearEvent and Program Management- Collaborate with SF WOE to coordinate company events end-to-end, from small meetings to large corporate gatherings, ensuring successful rollout of logistical and tactical operations; Own and manage logistics, including but not limited to venue selection, vendor negotiation, and event budgeting. Collaboration with Internal Stakeholders - Able to partner closely with EA + AA and various departments as subject matter expert and advisor for in-office needs; Leads all CHI based office-related projects and initiatives, including but not limited to training and collaborating with cross-functional teams on office solutions and support.
Site Director/Office Manager U.S. Environmental RentalSite Director/Office ManagerElmhurst, ILFull timeAdditional responsibilities include developing intra-office communication protocols, streamlining administrative processes, inventory management, supervising office staff, and delegating tasks effectively. They can work independently with minimal supervision, possess strong organizational skills, and thrive amidst the challenges of supporting a dynamic office environment comprised of varied personnel.
Office Manager Work at Acme.comOffice ManagerChicago, IllinoisSuccessful candidate will possess strong knowledge and experience in accounts payable and good administrative skills. This position reports to the CFO and will interact with all corporate departments and outside location managers.
Assistant Front Office Manager Marriott International IncAssistant Front Office ManagerChicago, ILUtilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.
Legal Office Manager Watson Dwyer Inc.Legal Office ManagerChicago, Illinois$75,000–$85,000div>Seeking an experienced Office Manager to join the team of an established law office in downtown Chicago! Open and manage new client matters (engagement letters, conflict checks, file setup).
Office Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VI AUGUSTUS TOLTON CATHOLIC ACADEMYOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VIChicago, IL$25,000–$35,000 / yearPart timeInformation about our benefit programs is available here. • Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.) .
Campus Office Manager Distinctive SchoolsCampus Office ManagerChicago, ILp>The mission of Distinctive Schools, an educational practice leader committed to social justice and the elevation of access and achievement in historically marginalized communities, is to support each child in becoming an engaged and curious learner, a confident self-advocate, and a creative problem-solver by setting high expectations and nurturing a positive culture that honors diversity, collaboration, and optimism. Manage ADP and employee facing ADP functions: stipend process, tracking and submission, PTO approvals and management, substitute management, on-site campus onboarding support, CTC on site laptop distribution, editing time card punches and employee follow up.
NewOffice Manager Banner WitcoffOffice ManagerChicago, IllinoisDuties and Responsibilities: Office Operations and Facilities Management:Oversee daily operations of the Chicago office, including management of office and kitchen supplies, vendor equipment, records management, supervision of general services team (outsourced) and conference services. The Office Manager is responsible for overseeing the day-to-day management of the office, including, but not limited to, direct management of the legal assistant teams and office services.
Assistant Clinical Office Manager Cherry Tree DentalAssistant Clinical Office ManagerWinfield, ILFull timeDuPage Family Dental, a Cherry Tree Dental office, is seeking a Full-Time, Exempt Assistant Clinical Office Manager to help lead and support the daily operations of our dental practice in Winfield, IL. The Assistant Clinical Office Manager supports the overall operations and efficiency of the dental clinic by providing leadership, administrative oversight, and exceptional customer service.
Office Manager Nature's Trees, Inc.Office ManagerHuntley, IL$16–$22 / hourTime Off: Paid time off to support your work/life balance Career Growth & Development: Extensive training, continuing education, and opportunities to advance your career in turf management, lawn care, and plant health Team & Collaborative Environment: Work with some of the best trained and equipped professionals in the industry, with a focus on safety, quality, and teamwork Position Summary. In this position you oversee all aspects of daily office operations including invoicing, scheduling, data entry, as well as order and maintain all internal office equipment and supplies.
Office Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VI Archdiocese of ChicagoOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VIChicago, IL$25,000–$35,000 / yearp>ESSENTIAL JOB FUNCTIONS • Maintain the schools enrollment, registration, student data systems, administrative systems and routines • Communicate effectively with students, families, and colleagues • Commit to positive customer service in challenging situations • Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings • Participate in annual trainings as needed • Share responsibility for grade-level and school-wide activities • Assist with student recruitment • Collect school data • Help organize staff events and prepare materials for staff workshops/trainings • Work with the school leadership team to ensure that all compliance requirements are met • Work on and assist with payroll as needed and PTO tracking. ADDITIONAL EXPECTATIONS • Demonstrate strength and skill in interacting with others, especially teachers, principals, students, and families from diverse cultural, economic, and ability backgrounds • Hold a commitment to excellent customer service, promptly returning phone calls and answering emails • Work cooperatively with Big Shoulders Fund staff in Chicago, and perform other duties as assigned in support of the overall mission of the Big Shoulders Fund • NOTE: This role occasionally requires availability to work some evenings and weekends for school events • Other duties as assigned.
Box Office Manager | Full Time | Ryan Field at Northwestern University Oak View GroupBox Office Manager | Full Time | Ryan Field at Northwestern UniversityEvanston, IL$90,000–$105,000 / yearFounded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. Utilizing ticketing software, he/she will create ticketing for events and financial reports; manage and participate in the development and administration of an annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; and direct and monitor expenditures.
NewExecutive Assistant & Office Manager Beghou ConsultingExecutive Assistant & Office ManagerEvanston, IL$80,000–$85,000 / yearThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou's headquarters office.
Office Manager for Primary Care clinic - Chicago, IL HealthPlus StaffingOffice Manager for Primary Care clinic - Chicago, ILChicago, IllinoisThe Office Manager will play a crucial role in ensuring efficient administrative processes, maintaining a patient-centered environment, and supporting our healthcare team to deliver top-notch care. We are seeking a dedicated and experienced Office Manager to oversee daily operations at our busy Primary Care/Urgent Care facility in Chicago, IL.
NewSupervisory Health System Specialist (Business Office Manager) US Department of Health and Human ServicesSupervisory Health System Specialist (Business Office Manager)IL$74,678–$97,087 / yearMINIMUM QUALIFICATIONS: GS 11: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Analyzing third party collections; developing projection analysis for current and future fiscal year collections; developing and implementing a comprehensive internal quality control system; ensuring compliance with Third Party Revenue Accounts Management and Internal Controls; long and short range planning, evaluation and analysis; establishing and implementing performance improvement goals for areas of the Business Office including but not limited to patient registration, benefits coordination, billing practices, and third party accounts receivable and collections. Analyzing third party collections; developing projection analysis for current and future fiscal year collections; developing and implementing a comprehensive internal quality control system; ensuring compliance with Third Party Revenue Accounts Management and Internal Controls; long and short range planning, evaluation and analysis; establishing and implementing performance improvement goals for areas of the Business Office including but not limited to patient registration, benefits coordination, billing practices, and third party accounts receivable and collections.
Office Manager O'Hagan MeyerOffice ManagerChicago, IL$100,000–$130,000To ensure successful leadership and execution of the Duties & Responsibilities below, qualified candidates will have extensive experience in leading teams and understanding of the life cycle of a litigation file and how the various aspects of the file are supported by attorneys, legal staff and other essential business units. Successful candidates will understand the importance and follow through of ensuring attorneys are provided with legal support services necessary to maintain the high level of client services the firm provides.
Office Manager Perennial Services GroupOffice ManagerBellwood, IL$70,000p>This role is ideal for someone who is highly organized, professional, and comfortable spending much of the day answering calls and emails, especially during the busy season. Winkler Tree Care is a trusted leader in professional arbor services, committed to exceptional client care, sustainable practices, and a supportive team environment.
NewOffice Manager/Executive Assistant Sheer LogisticsOffice Manager/Executive AssistantChicago, IL$32–$38 / hourSheer Logistics is a leading logistics services provider, with a focus on transparency and value, providing clients with a comprehensive offering of technology enabled supply chain and logistics solutions including managed transportation, multi-modal brokerage, consulting, and other complimentary services. This role serves as the central point of coordination for office administration, vendor management, employee experience initiatives, scheduling, communications, and executive support.
NewOffice Administrative Assistant Collegis, LLCOffice Administrative AssistantOak Brook, IL$20–$25 / hourp>In this role, you'll serve as a highly visible point of contact for Collegis Education by welcoming guests, supporting employees, maintaining office operations, and helping create a professional, organized, and service-oriented workplace experience. Beware of Scams: Please note that all inquiries regarding Collegis Education job postings will come from an email domain of @mail.paylocity.com or @collegiseducation.com.
Administrative Assistant (Property Management Office) Bickerdike Redevelopment CorporationAdministrative Assistant (Property Management Office)Chicago, ILEnsure the general functioning of office operations, including but not limited to receiving and directing callers or visitors in a professional and courteous manner, handling mail, messenger, and correspondence/typing as requested, maintaining electronic and paper record keeping and filing systems including tenant files. Coordinate and process all aspects of laundry vending systems (card machines, etc.) and tenant parking stickers in accordance with organizational protocol and policies (record keeping, issuing to new tenants, issuing of revised stickers, interface with organizing staff and Residents Council policies, etc.) .
NewAdministrative Assistant 2 - Office of Student Affairs - On-site Chicago Rush UniversityAdministrative Assistant 2 - Office of Student Affairs - On-site ChicagoChicago, IL$18.87–$26.66 / hourp>Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.
Senior Manager, Workplace Experience Mars IncSenior Manager, Workplace ExperienceChicago, ILStakeholder Management & Influence: Serve as a trusted strategic partner to the Mars Snacking Leadership Team, anticipating needs and aligning workplace services with key business priorities. This role is accountable for setting the strategy and driving operational excellence across both disciplines, ensuring our workplace environment and administrative services empower senior leaders and enhance the productivity and engagement of all associates.
Housekeeping Manager Hyatt Hotels CorpHousekeeping ManagerChicago, IL$68,000–$70,000 / yearp>Requirements: • Prior 2+ years' experience in a Hyatt brand or hotel environment • Hyatt brand experience is preferred • Prior work experience is required and Bi-lingual (English and Spanish speaking) is a plus • Excellent communication and interpersonal skills • Strong organizational and time management skills • Ability to work well under pressure and meet deadlines • Knowledge of cleaning chemicals, proper storage, and disposal methods • Ability to lift and carry up to 50 pounds • Flexibility to work weekends and holidays as needed. You will be responsible for the hotels Housekeeping operations, ensuring our housekeeping TEAM meets guests needs and delivering outstanding service and performance.
NewExecutive Administrative Assistant PremiStarExecutive Administrative AssistantDeerfield, ILStrategic management of the team's schedule, coordinating meetings with internal and external contacts, preparing, and tracking expenses and arranging complex travel will be critical to ensuring the leadership team's ability to remain focused on critical business priorities. Manage organizational communication, scheduling, and logistics for key internal events such as board meetings, staff meetings, retreats, and managers' meetings.
NewExecutive Assistant Simon-KucherExecutive AssistantChicago, IL$85,000–$100,000 / yearAt Simon-Kucher, you'll be at the heart ofthe action, supporting senior leadership, partnering with dynamic teams, and making a real impact on how we connect with clients and colleagues around the world. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone – our people, our clients and, of course, our business.
Administrative Assistant (Attendance) - Level 2 Township High School District 113Administrative Assistant (Attendance) - Level 2Deerfield, ILli>Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands which include managing multiple tasks, setting priorities, and working on time-sensitive projects with tight deadlines. Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, parents/guardians, students, and the community.
Administrative Assistant - Level 2 Township High School District #113Administrative Assistant - Level 2Deerfield, ILp>Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, parents/guardians, students, and the community. Physical and Mental Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell.
NewExecutive Administrative Assistant Illinois Tool WorksExecutive Administrative AssistantGlenview, IL$90,000–$100,000 / yearp>Primary Responsibilities: Support segment EVPs and segment leadership in all related administrative tasks, and the business operating leadership events including bi-weekly, monthly, and quarterly staff and segment meetings, etc. ITW's products and solutions are at work all over the world, in deep-sea oil rigs, aerospace technology, bridges and wind turbines, healthcare, the spaces in which we live and work, the cars we drive, and the mobile devices we rely on.
NewExecutive Assistant Tower Communications ExpertExecutive AssistantBurr Ridge, IllinoisAssociate will be executing administrative tasks, coordinating personal arrangements, overseeing travel and experiences, providing support and backup for the Office Manager, and executing special projects. The ideal Executive Assistant is highly discrete and has experience managing the demands and opportunities associated with the uniqueness of an high net worth household.
NewExecutive Assistant Tower Communication ExpertsExecutive AssistantWillowbrook, ILp>Requirements: Bachelor's degree-Preferred, 5 + years of experience in lieu of education Record of success in improving processes Excellent project management skills Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests, and manage lateral and upwards. Direct phone calls in a friendly and professional manner to recipients Monitor emails closely, direct emails to appropriate departments/personnel, respond as appropriate Manage incoming and outgoing deliveries, mail, etc.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantChicago, IL$37.50–$48.75 / hourp>While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
Executive Administrative Assistant Nidec MotorExecutive Administrative AssistantChicago, ILp>The Executive Administrative Assistant serves as a trusted strategic partner to a globally positioned executive holding multiple senior leadership roles, including First Senior Vice President, Chairman, and President of Nidec Motor Corporation. Nidec is the world's leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.
Executive Assistant - Onsite Mon-Fri CovestroExecutive Assistant - Onsite Mon-FriChicago, IllinoisResponsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services. Coordinate Chicago office logistics including space planning, visitor coordination, supply management, and maintenance requests, ensuring the office meets the needs of local staff and visiting executives.
NewExecutive Administrative Assistant The Walsh GroupExecutive Administrative AssistantChicago, IL$35–$53 / hourThe actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. Provide meeting planning support for annual company meeting (up to 300 employees) including invite lists, correspondence, venue selection, and logistics.
NewExecutive Administrative Assistant Chase BankExecutive Administrative AssistantChicago, ILOur history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. JPMorgan Chase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
Executive Administrative Assistant ITWExecutive Administrative AssistantGlenview, Illinoisp style="text-align:inherit"/>Since its founding more than 100 years ago, ITW has become one of the world’s leading diversified manufacturers of specialized industrial equipment, consumables, and related service businesses. Support segment EVPs and segment leadership in all related administrative tasks, and the business operating leadership events including bi-weekly, monthly, and quarterly staff and segment meetings, etc.
NewExecutive Assistant - Onsite Mon-Fri CovetrusExecutive Assistant - Onsite Mon-FriChicago, ILThe Executive Administrative Assistant will be an essential part of the team and have a hands-on role utilizing their knowledge of and experience with PowerPoint, Excel, and other tools to create presentations and effectively communicate data sets through engaging materials. Coordinate Chicago office logistics including space planning, visitor coordination, supply management, and maintenance requests, ensuring the office meets the needs of local staff and visiting executives.