NewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
NewHome Health Director of Operations Administrator RN Enhabit Home Health & HospiceHome Health Director of Operations Administrator RNDes Plaines, IL$115,000–$135,000 / yearIn this key leadership role, you will oversee daily operations, ensure regulatory compliance, and drive quality care at our home health branches in Des Plaines, Bourbonnais and Springfield, IL. At Enhabit Home Health & Hospice, we provide compassionate, high-quality care to our patients in the comfort of their own homes.
Payroll Administrator THC Shared Services LLCPayroll AdministratorWarrenville, ILEnd-to-end processing and oversight of weekly, biweekly, and semimonthly multi-state payrolls across multiple entities, supporting both union and non-union employees. Historically talented at restoring distressed companies, Heico strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services.
Office Administrator College Hunks Hauling Junk & MovingOffice AdministratorDes Plaines, ILAbout the role: At College HUNKS Hauling Junk & Moving, our success depends on our people living our core values every day: Building Leaders; Listen, Fulfill, and Delight; Create a Fun, Safe, Winning Team; and Always Branding. Proficient computer skills, including Microsoft Office Suite (OneDrive, Word, PowerPoint, and Excel) and Slack and CRM systems such as Pipedrive .
Office Administrator Abacus Service CorporationOffice AdministratorChicago, ILJoin BrandSafway, a leader in the construction and industrial services industry, where you’ll play a crucial role in ensuring smooth office operations and supporting our dynamic team. Support invoicing, accounts payable/receivable, and lump-sum billing tracking to ensure timely and accurate financial processing.
Sr. Office Administrator Cannon Design Inc.Sr. Office AdministratorChicago, IL$52,000–$65,000 / yearWe support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society.
RM - Office Administrator MMC GroupRM - Office AdministratorChicago, ILPosition: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Office Administrator Caliber Collision CentersOffice AdministratorNaperville, ILAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Office Administrator City Chevrolet of GrayslakeOffice AdministratorGrayslake, IllinoisThis role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
Office Administrator City Volkswagen of ChicagoOffice AdministratorChicago, IllinoisThis role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
Branch Office Administrator Edward JonesBranch Office AdministratorNaperville, ILEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Office Administrator Orion Engineers, LLCOffice AdministratorChicago, ILOrion Engineers, PLLC is seeking a dynamic Office Administrator to join our growing team in the Fulton Market office supporting our engineering services and sister firms', Anchor Heavy Civil, services as well. Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country.
Office Administrator and Recruiter VehishipOffice Administrator and RecruiterHammond, INThey will be a vital addition to our organization and will gain valuable knowledge and first-hand experience within the Transportation / Logistics Industry. Send documents and correspondence to clients and terminal managers.
Office Administrator - Sales & Marketing Support Kensium LLCOffice Administrator - Sales & Marketing SupportChicago, ILJob description: We are seeking a junior to mid-level professional with experience in office administration, executive/admin support, office coordination, sales support, or similar operational roles. Ability to support sales-related tasks including CRM updates, contact list management, meeting coordination, travel/logistics, proposal formatting, and follow-up tracking.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorJoliet, ILEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Collision Administrator (Office Manager) - AutoNation Collision Center Westmont AutoNation IncCollision Administrator (Office Manager) - AutoNation Collision Center WestmontWestmont, IL$18–$22 / hourWith a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs.
Office Administrator Kforce IncOffice AdministratorChicago, ILAssist with basic office technology setup (e.g., monitors, workspace equipment). Responsibilities: Coordinate workspace logistics, including desk assignments and seating arrangements.
Office Administrator United Services by Permaco IncOffice AdministratorLake Bluff, IL$50,000–$60,000 / yearHigh school diploma or equivalent plus relevant work experience (e.g., customer service, accounting, collections, office administration). Play the key administrative role on a project team, effectively using technology and financial understanding to achieve results.
Weekend Office Administrator Rehrig Pacific CoWeekend Office AdministratorJoliet, ILWe provide end-to-end solutions including returnable plastic products, delivery lifts and sleds, technology to track those assets, and a service team to ensure their longevity. Rehrig Pacific is a leading manufacturer of integrated sustainable solutions for the supply chain and environmental waste industries with a diverse customer list of industry leaders.
CDO Middle Office Administrator U.S. BancorpCDO Middle Office AdministratorChicago, IL$29.23–$38.94 / hourIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Supervisor Office Administrator HNTB CorpSupervisor Office AdministratorChicago, IL$35.78–$67.08 / hourPrepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. This opportunity entails the coordination of a broad range of administrative functions typically in support of larger, more complex offices which may consist of multiple locations.
Privacy Office Administrator (Contracting and Drafting) HCSCPrivacy Office Administrator (Contracting and Drafting)Chicago, IllinoisHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. This position is responsible for analyzing, drafting, and negotiating various agreements of the HCSC Privacy Office and is asked to opine to ensure HCSC is compliant with various federal and state privacy regulations.
Intellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored Programs Midwestern UniversityIntellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored ProgramsDowners Grove, ILParalegal degree and/or paralegal certification from an American Bar Association approved program is desired and/or must have at least 1-3 years of experience in a legal office or supporting contracts, legal, or research administration functions within a university or healthcare setting, including general contract negotiation and contract administration. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine.
Office Administrator Georgia GovernmentOffice AdministratorGlenview, ILbom1: 1779930799-1rIYcB7X0rYSv5fH8WcYqsmDGb1sWo6T. Enable JavaScript to continue.
Supervisor Office Administrator HNTB CorporationSupervisor Office AdministratorChicago, IllinoisPrepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. This opportunity entails the coordination of a broad range of administrative functions typically in support of larger, more complex offices which may consist of multiple locations.
Privacy Office Administrator (Contracting and Drafting) Health Care Service CorpPrivacy Office Administrator (Contracting and Drafting)Chicago, IL$55,900–$123,500 / yearHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. Pay Transparency Statement: At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work.
Office Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VI AUGUSTUS TOLTON CATHOLIC ACADEMYOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VIChicago, IL$25,000–$35,000 / yearPart timeManage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.) . In addition to maintaining the school’s administrative systems and routines, the School Office Manager provides exceptional customer experience and functions as the primary contact person for all the school’s constituents.
Box Office Manager | Full Time | Ryan Field at Northwestern University Oak View GroupBox Office Manager | Full Time | Ryan Field at Northwestern UniversityEvanston, IL$90,000–$105,000 / yearFounded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. Utilizing ticketing software, he/she will create ticketing for events and financial reports; manage and participate in the development and administration of an annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; and direct and monitor expenditures.
Office Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VI Archdiocese of ChicagoOffice Manager - Augustus Tolton Catholic Academy - Chicago - Vic. VIChicago, IL$25,000–$35,000 / yearESSENTIAL JOB FUNCTIONS • Maintain the schools enrollment, registration, student data systems, administrative systems and routines • Communicate effectively with students, families, and colleagues • Commit to positive customer service in challenging situations • Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings • Participate in annual trainings as needed • Share responsibility for grade-level and school-wide activities • Assist with student recruitment • Collect school data • Help organize staff events and prepare materials for staff workshops/trainings • Work with the school leadership team to ensure that all compliance requirements are met • Work on and assist with payroll as needed and PTO tracking. ADDITIONAL EXPECTATIONS • Demonstrate strength and skill in interacting with others, especially teachers, principals, students, and families from diverse cultural, economic, and ability backgrounds • Hold a commitment to excellent customer service, promptly returning phone calls and answering emails • Work cooperatively with Big Shoulders Fund staff in Chicago, and perform other duties as assigned in support of the overall mission of the Big Shoulders Fund • NOTE: This role occasionally requires availability to work some evenings and weekends for school events • Other duties as assigned.
NewServiceNow Administrator Smart IMS. IncServiceNow AdministratorAurora, ILThe Administrator shall provide day-to-day platform administration, user support, configuration management, upgrade support, integration coordination, change management support, data quality oversight, audit support, and architectural guidance to ensure the platform effectively supports business operations and IT Service Management requirements. • Experience with core ServiceNow modules, including Incident, Problem, Change, Request, Knowledge, and CMDB. • Experience administering the ServiceNow platform, including users, groups, roles, ACLs, and overall platform configuration.
Oracle Database Administrator Westinghouse Air Brake Technologies CorpOracle Database AdministratorChicago, IL$91,100–$129,800 / yearThe successful database technology professional at Wabtec will enjoy using and expanding their database understanding, Oracle EBS knowledge, analytical and research abilities, written and verbal communication excellence, and passion for implementing critical infrastructure to supplement an existing, experienced team. This role is visible to multiple levels of internal and customer organizations, allows creative decision making and problem solving, and is rewarding for the candidate that thrives on teamwork as well as growth in database administration and design experience.
Dental Practice Administrator Smile JobsDental Practice AdministratorElmhurst, ILSmile Jobs is partnering with a highly reputable dental practice in the Elmhurst and Downers Grove area to proactively build a talent pipeline for future Practice Administrator opportunities as the practices continues to grow. We are interested in connecting with experienced Practice Administrators who are open to exploring future leadership roles and contributing to the long-term success of a thriving dental practice.
Property Administrator (CRE) Cushman & WakefieldProperty Administrator (CRE)Chicago, IllinoisIn addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
Accounting Administrator MEI Rigging & Crating, LLCAccounting AdministratorElgin, ILProvide general office administrative support by: Coordinate the on-boarding and off-boarding process of new/separating employees with Corporate HR and site Project Manager - including required new hire paperwork collection/completion, disbursing and collecting of company property (i.e., cell phones, company credit cards, and equipment). Our day-to-day operations are guided by our shared values of integrity, respect, professionalism, safety, commitment, and results and this has positioned us to provide exceptional service to customers of all sizes ranging from Aerospace, Automotive, Construction, Data Center, Food Processing, Healthcare, Manufacturing, Pharmaceutical, and Institutional companies to every industry in between.
Lead Treatment Coordinator / Practice Administrator Smile JobsLead Treatment Coordinator / Practice AdministratorDowners Grove, ILSmile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, Colorado, and Ohio. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.
Procurement Administrator Integrated Resources, IncProcurement AdministratorLake Zurich, ILWorking in SAP, this role converts approved requisitions to purchase orders, manages PO changes and confirmations, maintains vendor master data, and supports internal requestors on P2P tools and procedures. The Purchasing Administrator executes day-to-day procure-to-pay activities within client Shared Services model to ensure accurate, timely, and compliant purchasing.
Safety, Health & Environment Administrator - Construction AECOMSafety, Health & Environment Administrator - ConstructionChicago, IL$22.67–$39.67 / hourWe invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. + In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting.
Healthcare Administrator Covenant LivingHealthcare AdministratorBatavia, IllinoisThis position is appointed by the Executive Committee of the Board of Directors of Covenant Living Communities and Services, reports directly to the Executive Director, and is accountable for the following: Deliver exceptional business outcomes in the areas of financial health, quality of healthcare services, employee and resident satisfaction, and regulatory compliance. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.
CLO Deal Administrator Trust Manager - Broadly Syndicated Loans U.S. BancorpCLO Deal Administrator Trust Manager - Broadly Syndicated LoansChicago, IL$86,360–$101,600 / yearThe role prepares and reviews management and exception reports, serves as an expert resource for complex problem solving, and manages the unit budget by increasing revenue, controlling costs, and reducing expenses. In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Property Administrator Regency Centers CorpProperty AdministratorOak Brook, IL$65,000–$75,000 / yearProvide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports). The Property Administrator is primarily responsible for supporting the Chicago Property Managers and assisting team members with the administrative operations of retail shopping center properties in the area.
Technology Construction Administrator IMEG CorpTechnology Construction AdministratorChicago, IL$101,000–$123,000 / yearIn addition, the Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents. From opportunities to get involved and give back locally through our Community Involvement Committees to the ability to partner with exciting clients, we take our jobs seriously but have a great time in the process.
Security Construction Administrator IMEG ConsultantsSecurity Construction AdministratorChicago, IllinoisCoordinate with the construction team for project scheduling and assist with preparing security specific scheduling requirements in coordination with the owners, IT, security and programming teams and the installation of all required components. In addition, the Security Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents.
Construction Administrator IMEG CorpConstruction AdministratorNaperville, ILIn addition, the Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents. Responsible for preparing a work schedule and time projections assigned; as well as coordinating the schedule and work with Construction Supervisor and the design engineers.
Benefits & Leave of Absence Administrator Faegre Drinker Biddle & Reath LLPBenefits & Leave of Absence AdministratorChicago, IL$92,700–$103,600 / yearWork closely with the Director of Benefits, Talent Team members, Payroll, labor counsel, and external vendors, to ensure benefits and leave programs are delivered accurately, consistently, and with a high level of service. Job Description: What you would do: Serve as the subject matter expert on federal, state, and local leave laws and administer leave programs including family and medical leave, short- and long-term disability, parental leave, and personal leaves of absence.
Mahoney Managed Administrator Mahoney Environmental SolutionsMahoney Managed AdministratorWoodridge, IllinoisThe primary purpose of this position is to support the Mahoney Managed department and Mahoney’s internal/external customers via multiple different service types, predominantly grease trap. This is a cross functional position that requires collaboration and communication with customers, subcontracted partners, other internal Mahoney Departments, and numerous others.
Construction Administrator IMEG ConsultantsConstruction AdministratorNaperville, IllinoisIn addition, the Construction Administrator will observe work through meetings and site visits to determine if progress and quality of workmanship are in accordance with the contract documents. Responsible for preparing a work schedule and time projections assigned; as well as coordinating the schedule and work with Construction Supervisor and the design engineers.
Server Administrator JC #9224 (Clerk of the Circuit Court) Cook County GovernmentServer Administrator JC #9224 (Clerk of the Circuit Court)Chicago, IL$102,032–$127,377 / yearPlan, migrate/upgrade, and deploy SCCM/MECM infrastructure (CAS/Primary Site, Management Point, Distribution Points, Software Update Point/WSUS, Reporting Services), including prerequisite checks, pilot testing, and rollback planning. When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time.
Oracle Administrator Metropolis Technologies, Inc.Oracle AdministratorChicago, IL$120,000–$130,000 / yearYou will not only handle traditional EPM administration but also partner directly with data and operational teams to define technical requirements for integrating non-financial KPIs-such as location churn, new facility onboardings, occupancy rates, and transaction counts-directly from our data warehouse into our financial forecasting models. Act as the primary technical translator between Finance and centralized Data/IT teams; partner with Data Engineering to define technical requirements, ensuring that data models in our data warehouse (e.g., Snowflake) are properly structured for seamless EPM ingestion.
International Payroll Administrator InvenergyInternational Payroll AdministratorChicago, ILWith 25 years of trusted execution, we deliver reliable, affordable energy through a diverse portfolio that includes natural gas, solar, land-based wind, energy storage, transmission, and domestic manufacturing. Based out of Invenergy’s headquarters in downtown Chicago, this position will also manage timesheets, consolidate project allocations, and maintain payroll control records.