NewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
Office Manager JobotOffice ManagerPark Ridge, IL$50,000–$70,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Rather than specializing in a single niche, our staff gain exposure to a diverse client base and a wide variety of tax engagements, creating excellent opportunities to develop well-rounded public accounting experience.
Computer Aided Dispatch Administrator V-Soft Consulting Group IncComputer Aided Dispatch AdministratorChicago, IllinoisContractorJob Responsibilities: Works as part of a team that implements, supports, and maintains public safety software solutions, including: Installation of software, Configuration and implementation, Testing, Training and Troubleshooting. For more information or to view all our open jobs, please visit www.vsoftconsulting.com or call (844) 425-8425.
Leave Specialist – Hybrid Chicago Loop Office NORC at the University of ChicagoLeave Specialist – Hybrid Chicago Loop OfficeChicago, Illinois$72,000–$85,000 / yearWith world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale. As a trusted resource for employees, managers, and HR Business Partners, you will guide individuals through leave requests, disability accommodations, return-to-work planning, and related programs with professionalism, empathy, and attention to detail.
NewEmployee Benefits Account Manager Gables Search GroupEmployee Benefits Account ManagerChicago, IL$55,000–$75,000This role is ideal for someone who thrives in a client-focused setting and enjoys building long-term relationships while managing day-to-day benefits administration and support activities. A growing insurance and employee benefits organization is seeking an experienced Employee Benefits Account Manager to support and service group benefits clients in a hybrid work environment.
Office Administrator/Lead Coordinator Inspired Closets ChicagoOffice Administrator/Lead CoordinatorElk Grove Village, ILFull timeThat means you will make sure new customer inquiries are followed up with quickly, appointments are scheduled properly, notes are accurate, and every lead is moved through the process with care and urgency. We are especially interested in candidates who are organized, responsive, detail-oriented, professional with customers, strong with follow-up, and comfortable supporting a busy home improvement or field service business.
NewDENTAL OFFICE ADMINISTRATOR GpacDENTAL OFFICE ADMINISTRATORChicago, IL50000–80000GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. This is an amazing opportunity for an Office Administrator who is looking to join a reputable and successful practice that values professionalism, innovation and high-quality dental care.
Office Administrator The Brock GroupOffice AdministratorILBroad Function: The Office Administrator will support office operations and procedures, such as record keeping, contracts, preparation of payrolls, accounts receivable, copying & filing, preparation of work orders, requisition of supplies, and other (onsite) clerical duties supporting our Office Manager and Operations Team. Supports Office Manager with all or select items including: Initiates both verbal and written contact with identified customers.
NewRestaurant Office Administrator Cooper's Hawk Winery & Restaurants, Inc.Restaurant Office AdministratorSchaumburg, ILthe Cooper''s Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Cooper''s Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience.
Office Administrator Accurate DoorOffice AdministratorAurora, IL$20–$25 / hourThe right person will be comfortable answering phones, communicating with clients, and representing the company in a professional and friendly way. Accurate Door is focused on building a stronger, more organized business, and the administrative side plays an important role in that success.
Office Administrator Impact Funeral PartnersOffice AdministratorEureka, IL$19–$22Role Overview: The Office Administrator is the operational backbone of our Eureka branch - Argo- Ruestman -Harris Funeral Home, keeping families informed, documentation moving, and the team supported. Today, IFP owns and supports 90+ funeral home locations across the country, including funeral homes operating under partner brand Knapp Johnson Harris.
Junior Accounts & Office Administrator Generis Tek Inc.Junior Accounts & Office AdministratorSkokie, ILWe are seeking a detail-oriented Jr Accounts & Office Administrator with 3–5 years of experience to support the day-to-day accounting and administrative operations across multiple business entities, including gaming, retail gas stations, and fuel distribution. Please Contact: To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Sinchan Chakraborty at email address Sinchan Chakraborty can be reached on # (630) 576-9024.
Office Administrator - School of Labor & Employment Relations University of Illinois at Urbana-ChampaignOffice Administrator - School of Labor & Employment RelationsUrbana, IL$54,000–$58,000 / yearProvides primary support to the Dean of LER (30%): Provides direct administrative and clerical support to the Dean such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by Dean, and investigating, evaluating and resolving problems within scope of position, utilizing subject matter knowledge and discretion. General LER Activities (10%): Plans and organizes special events, workshops, conferences, and other general LER events for the Dean, Senior Associate Dean, and other faculty members, including space, speaker travel, honorariums, catering, gifts, and attendee materials.
NewOffice Administrator Illinois State UniversityOffice AdministratorNormal, IL$21–$22 / hourIn-depth knowledge of the organization, programs, policies, and procedures of the unit is essential to the performance of the duties, along with the ability to use good judgment, the ability to operate computer systems, using word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information. This includes work such as performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages.
NewStaff Accountant / Office Administrator Impact-GenomeStaff Accountant / Office AdministratorChicago, IL$58,000–$70,000 / yearMinimum 2 years of office experience, preferably with accounting or finance exposureStrong proficiency in Microsoft Excel and Microsoft Office SuiteSolid understanding of basic accounting principles (debits, credits, reconciliations)Excellent organizational skills and attention to detailAbility to work independently with minimal day-to-day supervisionProfessional, reliable, and comfortable being the primary in-office presence for a remote-first companyPreferredExperience with payroll processing or payroll software. KEY RESPONSIBILITIESAccounting & FinanceAssist the Senior Accountant with day-to-day accounting operations, including general ledger entries, account reconciliations, and month-end close activitiesProcess accounts payable and accounts receivable transactions accurately and on timeSupport financial reporting, variance analysis, and audit preparation as directedAssist with payroll administrative tasks, including data entry, expense review, and coordination with payroll provider.
Administrator, Office Simon Property Group IncAdministrator, OfficeAurora, IL$21.41–$37.12 / hourPerform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner.
Office Administrator Caliber Collision CentersOffice AdministratorO'Fallon, ILAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Office Administrator City Volkswagen of ChicagoOffice AdministratorChicago, IllinoisThis role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
Office Administrator Orion Engineers, LLCOffice AdministratorChicago, ILOrion Engineers, PLLC is seeking a dynamic Office Administrator to join our growing team in the Fulton Market office supporting our engineering services and sister firms', Anchor Heavy Civil, services as well. Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country.
Grant Administrator/Office Manager (CIEG) Sangamon County, ILGrant Administrator/Office Manager (CIEG)Springfield, IL$41,604–$62,406 / yearComputer Entries; Respond to subpoenas and communicate with State's Attorneys in all counties; Monitor all things corresponding to asset forfeiture cases; Assist CIEG Director in the creation of the Annual Report; Perform duties of the Illinois State Police Inventory Property Custodian; Collect time sheets and other documentation from participating CIEG agencies; Compute statistical data reports or financial reports; process payment of bills; Maintain and complete financial reporting for all of CIEG's bank accounts. Financial/accounting experience; Strong organizational and administrative skills; Advanced Excel and reporting abilities; Grant management/reporting experience; Ability to handle confidential law enforcement records with extreme accuracy and professionalism.
NewSite Office Administrator RyderSite Office AdministratorIllinoisCompensation Information : The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. Security Notice for Applicants : Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire.
NewHybrid Staff Accountant & Office Administrator Impact-GenomeHybrid Staff Accountant & Office AdministratorChicago, ILThe ideal applicant has a Bachelor's degree and 2 years of related experience, strong Microsoft Excel skills, and proficiency in accounting principles. The right candidate will thrive in an independent work environment as the essential on-site anchor ensuring smooth day-to-day functions.
Office Administrator - Sales & Marketing Support Kensium LLCOffice Administrator - Sales & Marketing SupportChicago, ILJob description: We are seeking a junior to mid-level professional with experience in office administration, executive/admin support, office coordination, sales support, or similar operational roles. Ability to support sales-related tasks including CRM updates, contact list management, meeting coordination, travel/logistics, proposal formatting, and follow-up tracking.
Site Office Administrator Ryder System IncSite Office AdministratorWilmington, IL$18–$20.50 / hourCurrent Employees: If you are a current employee at Ryder, please click here ( https://wd5.myworkday.com/ryder/d/task/2998$46522.htmld ) to log in to Workday to apply using the internal application process. Compensation Information: The compensation offered to a candidate may be influenced by a variety of factors, including the candidate's relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc.
Office Administrator Compass IncOffice AdministratorArlington Heights, IL$23–$26 / hourAt Compass You Will: Serve as the face of the office by welcoming guests, answering the office phone line, managing mail distribution, providing first-line support for office-related needs; responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities issues. Founded in 2012, we're revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.
RM - Office Administrator MMC GroupRM - Office AdministratorChicago, ILPosition: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Office Administrator Kforce IncOffice AdministratorChicago, ILAssist with basic office technology setup (e.g., monitors, workspace equipment). Responsibilities: Coordinate workspace logistics, including desk assignments and seating arrangements.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorVilla Park, ILEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Office Administrator Caliber HoldingsOffice AdministratorHazel Dell, WashingtonAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Office Administrator United Services by Permaco IncOffice AdministratorLake Bluff, IL$50,000–$60,000 / yearHigh school diploma or equivalent plus relevant work experience (e.g., customer service, accounting, collections, office administration). Play the key administrative role on a project team, effectively using technology and financial understanding to achieve results.
Automotive Office Administrator Dan Wolf Automotive GroupAutomotive Office AdministratorNaperville, IllinoisDan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! Prepare weekly check runs, ACH, and electronic payments.
CDO Middle Office Administrator U.S. BancorpCDO Middle Office AdministratorChicago, IL$29.23–$38.94 / hourIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Office Administrator M&M Home Remodeling ServicesOffice AdministratorILThroughout the day, you may be entering project information, reviewing paperwork, answering questions, coordinating updates, and responding to new priorities-all while making sure important details do not get missed. You do not need years of office experience, but you must be comfortable learning quickly, taking ownership of your work, and keeping track of details in a high-volume environment.
Privacy Office Administrator (Contracting and Drafting) HCSCPrivacy Office Administrator (Contracting and Drafting)Chicago, IllinoisHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. This position is responsible for analyzing, drafting, and negotiating various agreements of the HCSC Privacy Office and is asked to opine to ensure HCSC is compliant with various federal and state privacy regulations.
NewCLO Middle Office Deal Administrator U.S. BankCLO Middle Office Deal AdministratorChicago, IllinoisIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Privacy Office Administrator (Contracting and Drafting) Health Care Service CorpPrivacy Office Administrator (Contracting and Drafting)Chicago, IL$55,900–$123,500 / yearHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. Pay Transparency Statement: At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work.
Intellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored Programs Midwestern UniversityIntellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored ProgramsDowners Grove, ILParalegal degree and/or paralegal certification from an American Bar Association approved program is desired and/or must have at least 1-3 years of experience in a legal office or supporting contracts, legal, or research administration functions within a university or healthcare setting, including general contract negotiation and contract administration. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine.
Office and Facilities Administrator OFIOffice and Facilities AdministratorChicago, IL$25–$31 / hourWith our fresh thinking, we help our customers unleash the sensory and functional attributes ofcocoa, coffee, dairy, nuts, and spices so they can create naturally good food & beverageproducts that meet consumer expectations. Manage and direct facilities staff in building management, coordinating with various service providers, managing maintenance schedules, and addressing any facilityrelated issues promptly.
NewDENTAL OFFICE MANAGER GpacDENTAL OFFICE MANAGERPark Ridge, IL50000–80000GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. This is an amazing opportunity for an Office Administrator who is looking to join a reputable and successful practice that values professionalism, innovation and high-quality dental care.
Office Manager CertaPro Painters of Homewood and Kankakee County, ILOffice ManagerManteno, ILThis role assists with marketing, sales coordination, production scheduling, financial administration, human resources, and customer communication to ensure smooth and efficient operations. Our organization is built on a network of professional painting contractors dedicated to beautifying homes and businesses through high-quality interior and exterior painting services.
Business Office Manager Marigold Rehabilitation and Health Care CenterBusiness Office ManagerGalesburg, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
Dental Office Manager Smile JobsDental Office ManagerDowners Grove, ILSmile Jobs is partnering with a highly reputable dental Office Manager in the Elmhurst and Downers Grove area to proactively build a talent pipeline for future Practice Administrator opportunities as the practices continues to grow. We are interested in connecting with experienced Practice Administrators who are open to exploring future leadership roles and contributing to the long-term success of a thriving dental practice.
NewBusiness Office Manager Settler's Grove Senior LivingBusiness Office ManagerKnoxville, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
Business Office Manager Flanagan Rehabilitation and Health Care CenterBusiness Office ManagerFlanagan, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
Facilities Maintenance Coordinator / Administrator FurstStaffingFacilities Maintenance Coordinator / AdministratorRockford, IL$70,000–$80,000 / yearFacilities Maintenance Coordinator / AdministratorOur client is seeking a highly organized and proactive Facilities Maintenance Coordinator to act as the central point of contact between store managers, vendors, and internal teams. This role is critical to ensuring that maintenance requests are handled efficiently, issues are resolved promptly, and facilities across multiple locations remain fully operational.
Travel Business Office Manager Tutera Senior Living & Health CareTravel Business Office ManagerPeoria, IllinoisAs the Skilled Nursing Travel Business Office Manager, you will play a vital role in overseeing the financial operations of various skilled nursing facilities within our network. Experience contacting customers or clients via phone, email and or mail to notify them of overedue payments and negotiating repayment plans.
Oracle Database Administrator Westinghouse Air Brake Technologies CorpOracle Database AdministratorChicago, IL$91,100–$129,800 / yearThe successful database technology professional at Wabtec will enjoy using and expanding their database understanding, Oracle EBS knowledge, analytical and research abilities, written and verbal communication excellence, and passion for implementing critical infrastructure to supplement an existing, experienced team. This role is visible to multiple levels of internal and customer organizations, allows creative decision making and problem solving, and is rewarding for the candidate that thrives on teamwork as well as growth in database administration and design experience.
Medical Records Administrator Assistant Chief (HIMS) U.S. Department of Veterans AffairsMedical Records Administrator Assistant Chief (HIMS)IL$89,508–$116,362 / yearBay Pines is a teaching hospital and provides a full range of care and services for our Veterans, with state-of-the-art technology and clinical affiliations providing training and mentoring in medicine and surgical services, emergency services, anesthesia, psychiatry and other mental health professions, advanced practice and general nursing, physical medicine, long term care, oncology, neurology, dentistry, nutrition, and a host of others including primary care and specialty care service. The ACHIM assists the Chief HIM (CHIM) in establishing policies, responsibilities, and requirements for health information management (HIM) related matters, such as health record documentation, coding and clinical documentation [integrity], records management, release of information, file room/scanning, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records.
Property Administrator (CRE) Cushman & WakefieldProperty Administrator (CRE)Rosemont, IllinoisIn addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
Accounting Administrator MEI Rigging & Crating, LLCAccounting AdministratorElgin, ILProvide general office administrative support by: Coordinate the on-boarding and off-boarding process of new/separating employees with Corporate HR and site Project Manager - including required new hire paperwork collection/completion, disbursing and collecting of company property (i.e., cell phones, company credit cards, and equipment). Our day-to-day operations are guided by our shared values of integrity, respect, professionalism, safety, commitment, and results and this has positioned us to provide exceptional service to customers of all sizes ranging from Aerospace, Automotive, Construction, Data Center, Food Processing, Healthcare, Manufacturing, Pharmaceutical, and Institutional companies to every industry in between.