Office Administrator Jobs in Boston, MA
Beacon Hill
$28
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Vaco LLC
$25 - $28
Braintree, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$30 - $35
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Martino Law Group, LLC
Melrose, MA
You will act as the operational backbone of the firm—ensuring systems run smoothly, finances are tracked accurately, workflows are followed, and the Managing Attorney can focus on legal strategy and client outcomes. Martino Law Group, LLC is seeking an experienced Office Manager / Operations & Finance Lead to oversee the operational, administrative, and financial coordination of a growing multi‑practice law firm.
Beacon Hill
$35
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$33.33
Framingham, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$25 - $28
Burlington, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$28
Waltham, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The Licensing Administrator will support advisor and internal employee registration and licensing activities in a fast‑paced, detail‑oriented environment, working closely with the Licensing team to ensure regulatory requirements are met accurately and efficiently.
Beacon Hill
$30 - $38
Quincy, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The Office Manager will serve as the central point of coordination for a 50‑person office, partnering closely with executive assistants, finance, and HR to ensure a professional and well‑run workplace.
Beacon Hill
$24
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$23 - $25
Norwell, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a leading provider of environmental and industrial services located in Norwell, MA, is seeking a Fleet Management Administrator to maximize operational profit using effective planned maintenance.
Beacon Hill
$35000
Waltham, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a confidential higher education nonprofit institution, is seeking a Senior Executive Administrator to provide part‑time, temporary executive‑level support to senior finance and investment leadership.
Beacon Hill
$19
Haverhill, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The role supports a well-established, food manufacturer operating in a fast-paced production environment and offers hands-on exposure to procurement operations and budgeting support.
Beacon Hill
$25 - $28
Waltham, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Vaco LLC
$20 - $30
Quincy, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$150000 - $170000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$75000 - $95000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Beacon Hill
$30 - $33
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The Administrative Assistant will provide day-to-day administrative support to VPs and offer occasional backup to executive assistants, ensuring seamless operations across teams.
Hub Technology Group
$35 - $42
Boston, MA
Proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint). ·5+ years of Administrative Support experience including Executive Level Support.
Fortune 500
$26 - $26.37
Boston, MA
Review and evaluate applications, and processes for initial and renewal licensure of all 6 licensing boards within Multi-Boards (Nursing Home Administrator, Respiratory Care, Genetic Counselors, Naturopathy Doctors, Perfusionists, and Community Health Workers). · Answer telephone and emails, respond to questions, and make appropriate referrals to maintain positive relations and ensure good customer service.
FM
$24.08 - $34.62
Norwood, MA
Job Description: Established nearly two centuries ago, FM is a leading mutual insurance company whose capital, scientific research capability and engineering expertise are solely dedicated to property risk management and the resilience of its policyholder-owners. They work with FM to better understand the hazards that can impact their business continuity to make cost-effective risk management decisions, combining property loss prevention with insurance protection.
Beacon Hill
Brookline, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a nationally recognized cancer institute is seeking an experienced Executive Assistant to provide high‑level administrative support within its Office of General Counsel.
Jobot
$32 - $40
Southborough, MA
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Beacon Hill
$38
Newton, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Jobot
$80000 - $110000
Boston, MA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please apply directly to this post, email a copy of your resume to https://apply.jobot.com/jobs/legal-administrative-assistant-litigation/1413849572/?utm_source=CareerBuilder or contact Ken Clarke directly at (949) 946-5491 (call or text) for more information.
Talent Software Services
$35 - $40
Cambridge, MA
Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire, and permanent placement. Support peak seasonal demands, including award ceremonies, dinners, and events Maintain efficient and organized document management.
Beacon Hill
$26
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$23 - $24
Cambridge, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$25 - $30
Cambridge, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$23 - $24
Newton, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
The Misch Group
$65000 - $100000
Brockton, Massachusetts
This includes greeting visitors, answering and routing calls, assisting the office manager, handling incoming and outgoing correspondence, maintaining supplies, completing basic record keeping and bookkeeping-related support tasks, and helping coordinate general office activity. This role is designed for someone who can manage front-office activity, support general administrative work, maintain professionalism with visitors and callers, and help the office manager with day-to-day operations.
CFS
$50000 - $60000
Marlborough, MA
The Office Administrator Will Handle the Following Responsibilities at the Company's Marlboro Location: Assisting the office manager with day-to-day functions. Creative Financial Staffing has partnered with a construction company with locations across the United States.
Prestige Security Solutions Inc
$22 - $28
Westford, MA
This role is crucial in ensuring smooth day-to-day operations of the office by providing administrative support, coordinating office activities, and maintaining a productive work environment. Familiarity with office management tools (e.g., ERP systems, Google Workspace) is a plus.
JCC Greater Boston
Newton, MA
Through our network of early learning centers, day camps, regional teen and family programs, health and wellness offerings, and adult arts and ideas classes, JCC Greater Boston provides highly valued connections, learning, and experiences for the Jewish community and friends. JCC Greater Boston offers free bus service for staff from Cambridge, Brookline, Jamaica Plain, West Roxbury, Wayland, Framingham, Natick, Needham, Newton and Wellesley during the summer season.
Popularis Construction Inc.
$22 - $28
Medway, MA
Building Forward Mission: Operate with disciplined organization, clear communication, and relentless follow-through to eliminate friction, maintain financial clarity, and consistently move the business forward. Facilitate invoice billing: internal invoices, including updates to: Accounts Payable - Work with PM to maintain accurate records.
Defense Holdings, Inc.
$80000 - $90000
Boston, MA
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership.
Boston University
$62525 - $81175
Boston, MA
In addition, the SFGA serves as a liaison between PIs and central offices including Human Resources, the Postdoctoral Office, Student Employment, Faculty Affairs, and other administrative units to support the hiring, onboarding, and management of faculty, staff, students, post-doctoral fellows, temporary employees, volunteers, and academic job family positions. Under the direction of the Director, the Senior Financial and Grants Administrator (SFGA) is a key member of the OFGA team and is responsible for independent post-award management of a complex and diverse portfolio of federal and non-federal sponsored awards, center funds, and discretionary funds.
American Technology Consulting
Waltham, MA
Siebel Services: * Install and configure Siebel 23.11 application * Install and configure Siebel Tools/Client 2023 on application servers * Install and configure Siebel and gateway and web servers * Install and configure Siebel Application servers * Install and configure MS Office 2016 on Application servers OBIEE Services: * Install and configure OBIEE and related technical components * Install WebLogic Server Plugins version 12.2.1.4 * Install WebLogic Server version 12.2.1.3.0 * Install and Configure OBIEE version 12.2.1.4 with patch sets 2024APR * Install and configure Informatica version 10.4.1 * Install and configure DAC version 11.1.1.6.4 * Install and configure WebDav * Change authentication from SAML to LDAP (post migration) Ongoing Day-to-Day to PROD and Non-Prod environments after migration:Tasks to include (but are not limited to) the list below. Skills Required for Success: * Experience installing and configuring Siebel IP 23.x, OBIEE 12c, DAC, and Informatica * Systems Administration experience with Windows 2016\2019\2022 OS * General experience with various infrastructure technologies and topics such as Load Balancing, Firewalls, DNS, Active Directory, IIS, VMWare ESX, Micro Segmentation, MSSQL Server, Zabbix, CyberArk
Team Sunshine Construction, LLC
Hudson, MA
Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. Assist other departments as needed, including but not limited to: Supporting the service department by contacting Enphase and SolarEdge for issue resolution.
Joslin Diabetes Center
Boston, MA
Requests sponsor authorization as necessary on changes in principal investigator, scope or work, key personnel, key personnel effort, performance site, proposed funding period or no-cost extension requests via eRA Commons. Skill in prioritizing workload to complete work in a timely manner where there are pressures of deadlines, competing requirements, and fluctuating workloads, without sacrificing quality.
Beth Israel Lahey Health
Boston, MA
Post application submission activities include: coordinating and submitting Just in Time and other post submission materials; disseminating Notices of Award with accompanying explanation of terms and conditions; coordinating risk assessments of subrecipients on federal awards; finalizing initial agreements for those projects where Joslin is a subrecipient; and notifying investigators of continuation and renewal due dates. + Must be able to interpret PHS and other grant sponsor policies, including OMB Uniform Guidance and Circulars A-110, A-122, and A-133, the Federal Demonstration Partnership/Research Terms and Conditions and agency-specific terms and conditions including the PHS Grants Policy Statement and related grant management requirements to ensure accurate proposal submission.
CFS
$65000 - $85000
Boston, MA
Our client is a nonprofit company that has an educational philosophy centered around mathematical modeling: using mathematical tools to explore real-world problems. Self-starting attitude and work habits with excellent organizational skills and the ability to multi-task and prioritize work.
Tufts University
Boston, Massachusetts
This includes maintaining a safe environment, assuring that patients' dental needs are addressed in a caring, confidential, timely and thorough manner, ensuring that patients are properly informed about their treatment and clinic procedures, and those procedures are accurately captured in the patient care system by notifying the front desk operations team prior to services being provided and makes sure that residents/students have obtained all patient related consents, waivers and financial responsibilities have been collected in full. What You'll Do: The Practice Administrator oversees the overall management, direction of the clinic/department and directly backs-up all clinic/practice operations and provides leadership, planning, financial management, clinical staff supervision, patient management and operational oversight and implements measures that prevent financial losses related to treatment changes that necessitate separate or additional signed consents/waivers.
The Middlesex Corporation
Littleton, MA
The Contract Administrator is responsible for preparing, reviewing, and administering job records, generating budgets, preparing progress payment requisitions and all associated functions necessary to establish accurate accounting for construction jobs. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.
Massachusetts Trial Court
Boston, Massachusetts
In addition, the Deputy General Counsel provides legal advice to local managers in specific court divisions such as Clerks of Court, Registers of Probate and Chief Court Officers; Represents the Trial Court under the General Counsel’s Special Assistant Attorney General designation in motion and appellate practice as required by conflicts and approved by the Office of the Attorney General; Works collaboratively with the legal staffs of the Office of the Commissioner of Probation and the Office of the Jury Commissioner; Directs drafting of correspondence in response to complaints, questions and requests for information from the public, attorneys, judges, court officials and other government agencies; Represents the Legal Department and acts as professional staff to Trial Court committees, task forces and working groups as assigned by the General Counsel; and. Other key duties of the Deputy General Counsel include: Providing oral and written legal advice to the Directors of the Office of Court Management (e.g., Fiscal, Workplace Rights and Compliance, Information Technology, Research and Planning, Human Resources, Facilities Management, and Security) and the Deputy Court Administrators of the seven Trial Court Departments (Superior Court, District Court, Boston Municipal Court, Probate and Family Court, Housing Court, Juvenile Court and Land Court) on a broad array of legal issues arising from the administration of the Trial Court.
Financial Statement Services, Inc
$72000 - $76000
Lincoln, RI
Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S. We are currently looking for a Network Administrator I to join our team in Lincoln, Rhode Island. Resolve problems reported by end users for local and wide area networks, personal computers, and networking equipment (switches, routers, etc.) .
Ensono
$95000 - $120000
Boston, MA
The individual will be responsible for day-to-day Mainframe and LUW QREP administration work and database maintenance such as creating and maintaining MQueues, subscriptions, publications, QMAPS, and maintaining DR procedures and overall support of client needs and requests. The successful candidate will be called upon to perform various database optimizations that will include general reporting and analysis of the database replication configuration’s efficiency and periodic review of database performance.
WATTS
North Andover, MA
You Will: + Maintain supplier information in the ERP system, including new supplier additions, price updates, issuing tooling purchase orders, and completing purchase order changes. + Collaborate with teams such as Supplier Quality, Accounts Payable, and Engineering to handle tasks like processing engineering change notices and updating supplier bank information.
Teradyne
$74800 - $119700
North Reading, MA
Working side‑by‑side with Business Unit managers, Product Marketing, Sales, and the broader Sales Enablement team, this position enables sales execution excellence and smooth order lifecycle management. ATTENTION APPLICANTS WITH DISABILITIES: If you’re unable to access our on-line application due to a disability you may visit one of our locations or our Corporate Office at 600 Riverpark Drive, North Reading, MA and request a paper application form.
Tufts University
Medford, Massachusetts
Develop and implement the 2-week high school Leadership for Social Change summer program, including admissions, grant and philanthropy support, hiring and training student workers, planning program schedules and recruiting faculty, creating syllabi, serving as the staff lead for program implementation and troubleshooting, and working closely with colleagues at University College. Oversee Tisch-affiliated student organizations and work closely with the Initiative for Global Leadership (IGL) colleagues in developing guidelines and procedures, events and workshops/training to support students from all student groups in developing their leadership and civic engagement and Tisch affiliation.