Administrative Assistant III (Office of Economic Development, City Manager's Office) City of Santa CruzAdministrative Assistant III (Office of Economic Development, City Manager's Office)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.
Administrative Assistant III (Santa Cruz Police Department) City of Santa CruzAdministrative Assistant III (Santa Cruz Police Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. To view this PHS form and the questions asked, go to https://www.cityofsantacruz.com/home/showpublisheddocument/92576/638403973090670000.
Administrative Assistant III (Water Department) City of Santa CruzAdministrative Assistant III (Water Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.
Administrative Assistant III (Public Works Department) City of Santa CruzAdministrative Assistant III (Public Works Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.
Administrative Assistant Los Gatos PRENDERGAST AND RUMMER INCAdministrative Assistant Los GatosLos Gatos, CA$22–$23 / hourWe are a growing specialized physical therapy practice looking for a warm, friendly and responsible Administrative Assistant with excellent communication skills to to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Senior Administrative Assistant Mastech Digital IncSenior Administrative AssistantSan Jose, CAWork closely with executives, administrative staff, employees and teams creating and maintaining working relationships • Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Major Duties and Responsibilities: • Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.
NewAdministrative Assistant Northrop GrummanAdministrative AssistantSunnyvale, CA$66,600–$110,000 / yearul>Minimum 6 ?years of experience as an Executive Assistant or in a comparable administrative support role with a high school diploma; minimum of 4 years of experience as an Executive Assistant or in a comparable administrative support role and an Associates degree or a minimum of 2 years of experience as an Executive Assistant or in a comparable administrative support role with a bachelors degree. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a workload supporting multiple managers, employees, and priorities as required.
Executive Administrative Assistant StratAcuity Staffing Partners IncExecutive Administrative AssistantSan Francisco, CA$53–$58 / hourIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
Administrative Assistant LGT Capital Partners AGAdministrative AssistantSan Francisco, CA$85,000–$105,000 / yearLGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantPalo Alto, CA$40.91–$53.18 / hourEssential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
NewAdministrative Assistant Replit IncAdministrative AssistantFoster City, CAYou will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
Executive Administrative Assistant Chase BankExecutive Administrative AssistantSan Francisco, CAli>Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times . Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
Part-Time Administrative Assistant Habitec Architecture And PlanningPart-Time Administrative AssistantSan Jose, CAThis role ensures efficient day-to-day office operations by coordinating communications, managing schedules, maintaining records, supporting projects, and assisting with internal and external events. Habitec Architecture and Interior Design is a top Silicon Valley firm recognized on the Silicon Valley Business Journal Book of Lists, with over 50 years of award-winning project experience.
NewAdministrative Assistant ReplitAdministrative AssistantFoster City, CAYou will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
ADMINISTRATIVE ASSISTANT North East Medical ServiceADMINISTRATIVE ASSISTANTDaly City, CAli>Performs outreach efforts to assist with meeting the NEMS' organizational goals, which may include calling and speaking with patients over the phone or preparing patient mailings to deliver care reminders; provides basic instruction to patients according to guidelines and scripts; makes appointments for patients and/or updates patient information in the Epic electronic health record system as needed. ESSENTIAL JOB FUNCTIONS: Provides general administrative support at the front desk reception area of the Administration department, including but not limited to greeting and monitoring guests and visitors, ordering lunches and/or refreshments for meetings, managing petty cash, coordinating reservation of company cars, ordering supplies, etc.
NewSenior Administrative Assistant Cloudflare IncSenior Administrative AssistantSan Francisco, CAProject Galileo: Since 2014, we''ve equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare's enterprise customers--at no cost. Athenian Project: In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.
Administrative Assistant Transdev North America IncAdministrative AssistantSan Jose, CA$21–$22 / hourli>Interfaces and communicates with internal and external customers; directs people to the appropriate resource; research solutions and responds to email and phone inquiries with input from direct supervisor. Must be able to demonstrate poise, tactfulness, and diplomacy and have a high level of interpersonal skills in order to handle sensitive and confidential situations.
NewAdministrative Assistant Pasona NAAdministrative AssistantPalo Alto, CAThis role will work closely with internal team members and external service providers to ensure smooth daily operations. The Administrative Assistant will provide support for accounting, general administration, office management, and corporate compliance activities.
NewAdministrative Assistant Quality Mobile Home ServiceAdministrative AssistantPleasanton, CA$20–$22 / hourFrom making and answering customers' calls to handling filing and processing financial transactions, you will be at the forefront of ensuring smooth and efficient communication within the company. As an Administrative Assistant, you will play a crucial role in our day-to-day office operations by managing various administrative tasks.
Administrative Assistant Spectrum Center Schools and ProgramsAdministrative AssistantOakland, CASpectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! Spectrum Center Schools and Programs is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation's leading provider of alternative and special education programs for children and young adults.
Administrative Assistant Rossier Park SchoolAdministrative AssistantOakland, CASpectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! Spectrum Center Schools and Programs is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation's leading provider of alternative and special education programs for children and young adults.
Administrative Assistant to General Secretary Salvation Army CareersAdministrative Assistant to General SecretarySan Francisco, CaliforniaThe employee agrees and understands that his/her services are a necessary part of The Army’s religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff.
NewAdministrative Assistant to General Secretary Salvation ArmyAdministrative Assistant to General SecretarySan Francisco, CAThe employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff .
NewAdministrative Assistant Staffmark Group LlcAdministrative AssistantFremont, CA$21–$23 / hourli>Maintains general office systems and functions, including ordering office supplies, sorting and distributing incoming and outgoing mail, updating the postage machine, break room supply order management, and ordering and coordinating catering deliveries. Job Duties include: Provides administrative support with duties that include answering phones, delivering messages, data entry, creating and maintaining logs, creating Excel spreadsheets and charts, creating PowerPoint presentations, scheduling appointments, filing, and other tasks as requested.
Administrative Assistant, Patient Scheduler Avispa Fukuoka Co LtdAdministrative Assistant, Patient SchedulerStanford, CAThis role serves as a key point of contact for research participants, study teams, and clinical staff while coordinating patient scheduling, managing communications, supporting participant hospitality, and maintaining efficient clinic operations in a research environment. Administrative Assistant, Patient Scheduler Responsibilities: Coordinate and schedule participant appointments across multiple active clinical research studies, welcome and check in participants, and ensure accurate scheduling and visit management.
Investment Services Administrative Assistant Fremont BankInvestment Services Administrative AssistantFremont, CAThe Administrative Assistant - Investment Services performs a wide variety of administrative support duties for the Wealth Management Operations Manager, Assistant Manager Investment Services and Vice President. Fremont Bank founded in 1964, is one of the oldest independently owned banks in the Bay Area and is one of the top-rated mid-tier banks in the nation.
Administrative Assistant Premise Health Holding CorpAdministrative AssistantSunnyvale, CA$27.42–$34.28 / hourAdditional benefits can be viewed here: https://jobs.premisehealth.com/benefits. Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things.
NewFRONT DESK ADMINISTRATIVE ASSISTANT (FULL TIME) Compass Group USAFRONT DESK ADMINISTRATIVE ASSISTANT (FULL TIME)Hayward, CAp>Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
NewAdministrative Assistant Adecco USAdministrative AssistantSanta Clara, CA$45–$52 / hourAvailable paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
NewAdministrative Assistant Adecco Colombia S.A.Administrative AssistantSanta Clara, CA$45–$52 / hourAvailable paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
NewHousekeeping Admin. Assistant(FT) Cypress VillageHousekeeping Admin. Assistant(FT)Cupertino, CA$24.50–$30.71 / hourDuties include, but are not limited to, management reports, memos, scheduling, maintaining various logbooks, tracking requests for correspondence/follow-up/information, drafting correspondence, and scheduling of meetings. Five (5) years of experience in an administrative support role is desirable, as is one (1) year of experience preferred in assisted living, home health, full service, skilled nursing, and/or hospitality industries.
NewHousekeeping Admin. Assistant(FT) The ForumHousekeeping Admin. Assistant(FT)Cupertino, CA$24.50–$30.71 / hourDuties include, but are not limited to, management reports, memos, scheduling, maintaining various logbooks, tracking requests for correspondence/follow-up/information, drafting correspondence, and scheduling of meetings. Five (5) years of experience in an administrative support role is desirable, as is one (1) year of experience preferred in assisted living, home health, full service, skilled nursing, and/or hospitality industries.
Administrative Assistant III: Bilingual (12 Months) - Special Education (2026-27) Oakland Unified School DistrictAdministrative Assistant III: Bilingual (12 Months) - Special Education (2026-27)Oakland, CABASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.
Administrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27) Oakland Unified School DistrictAdministrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27)Oakland, CABASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.
Senior Administrative Assistant/Executive Assistant, Investment Management ICONIQ Capital, LLCSenior Administrative Assistant/Executive Assistant, Investment ManagementPalo Alto, CA$48.08–$55.29 / hourWith over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ's Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].
Senior Administrative Assistant/Executive Assistant, Investment Management IconiqSenior Administrative Assistant/Executive Assistant, Investment ManagementSan Francisco, CaliforniaWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].