Legal Administrative Assistant – Private Wealth, Trusts & Estates JobotLegal Administrative Assistant – Private Wealth, Trusts & EstatesBoston, MA$85,000–$95,000 / yearOur client is a highly respected Boston-based litigation and business law firm with a long-standing reputation for delivering sophisticated legal counsel to closely held businesses, developers, financial institutions, and high-net-worth individuals. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Administrative Assistant Keller North America, Inc.Administrative AssistantProvidence, RI$25–$35 / hourThis role is responsible for supporting daily office activities, coordinating communications, maintaining records and documentation, assisting with project and operational reporting, and ensuring efficient office operations in a fast-paced construction environment. The Administrative Assistant serves as a key point of contact for employees, clients, vendors, and visitors while supporting project administration, coordination, payroll processes, scheduling activities, and operational workflows.
Assistant Director of Nursing, RN Linden Ponds by Erickson Senior LivingAssistant Director of Nursing, RNWeymouth, MA$120,000–$150,000 / yearLocation: Linden Ponds by Erickson Senior Living Join our team as the Assistant Director of Nursing is responsible for clinical leadership and outcomes within our Skilled, Assisted Living, and Memory Care neighborhoods. See Erickson Senior Living Privacy Policy at https://www.ericksonseniorliving.com/privacy-policy and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions.
NewCertified Nursing Assistant Erickson Senior LivingCertified Nursing AssistantPeabody, MABrooksby Village helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones.
NewCertified Medical Assistant Erickson Senior LivingCertified Medical AssistantHingham, MA$22.50–$25 / hourLinden Ponds helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones.
NewAssistant Director of Nursing, RN Erickson Senior LivingAssistant Director of Nursing, RNHingham, MA$120,000–$150,000 / yearLocation: Linden Ponds by Erickson Senior Living Linden Ponds, a 5-star CMS-rated community, is seeking an Assistant Director of Nursing, RN to help lead our CCRC —a role ideal for a clinical leader who is passionate about person-centered care and developing strong, cohesive teams. Linden Ponds helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us.
Accounting Assistant 20-30 hours - R PLS Staffing SolutionsAccounting Assistant 20-30 hours - RWoburn, MA$22–$25 / hourFull timeThe Accounting Assistant strives . to provide exemplary customer service to internal and external customers while maintaining the . Inputting financial transactions into accounting software, maintaining accurate financial records and updating spreadsheets.
NewPhysical Therapist Assistants- Part Time Erickson Senior LivingPhysical Therapist Assistants- Part TimeHingham, MA$33–$45 / hourLocation: Linden Ponds by Erickson Senior Living Join our team as a Physical Therapist Assistants support our residents in all aspects of daily living, providing person-centered care to ensure we meet all of our resident’s needs. Linden Ponds helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us.
NewCertified Nursing Assistant Brooksby Village by Erickson Senior LivingCertified Nursing AssistantPeabody, MABrooksby Village helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones.
NewPhysical Therapy Assistant (PTA)- Home Health UnitedHealth GroupPhysical Therapy Assistant (PTA)- Home HealthMilford, MA$36.96–$55.44 / hourTotal cash compensation includes earnings from per visit point pay and hourly pay and is based on several factors including but not limited to local labor markets, education, work experience and may increase over time based on productivity and performance in the role. As members of the Optum family of businesses, we are dedicated to helping people feel their best, including our team members who create meaningful connections with patients, their families, each other and the communities we serve.
NewAssistant Controller Vaco LLCAssistant ControllerBoston, MA$150,000–$160,000 / yearDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewPhysical Therapy Assistant UnitedHealth GroupPhysical Therapy AssistantEaston, MA$61,153–$91,729 / yearTotal cash compensation includes earnings from per visit point pay and hourly pay and is based on several factors including but not limited to local labor markets, education, work experience and may increase over time based on productivity and performance in the role. As members of the Optum family of businesses, we are dedicated to helping people feel their best, including our team members who create meaningful connections with patients, their families, each other and the communities we serve.
NewPhysical Therapy Assistant - PTA - Home Health UnitedHealth GroupPhysical Therapy Assistant - PTA - Home HealthMarlborough, MA$30.80–$46.20 / hourTotal cash compensation includes earnings from per visit point pay and hourly pay and is based on several factors including but not limited to local labor markets, education, work experience and may increase over time based on productivity and performance in the role. As members of the Optum family of businesses, we are dedicated to helping people feel their best, including our team members who create meaningful connections with patients, their families, each other and the communities we serve.
NewPhysical Therapy Assistant PTA - Lincoln, RI UnitedHealth GroupPhysical Therapy Assistant PTA - Lincoln, RILincoln, RI$29.40–$44.10 / hourTotal cash compensation includes earnings from per visit point pay and hourly pay and is based on several factors including but not limited to local labor markets, education, work experience and may increase over time based on productivity and performance in the role. As members of the Optum family of businesses, we are dedicated to helping people feel their best, including our team members who create meaningful connections with patients, their families, each other and the communities we serve.
NewReceiving Assistant Wegmans Food MarketsReceiving AssistantChestnut Hill, MA$19–$20 / hourIn this area, you’ll work closely with store employees as well as outside vendors to ensure high quality products are accurately delivered to the store so the store team can get products out on the shelves for customers to enjoy. Putting our people first and offering competitive compensation, comprehensive benefits and a wide range of meaningful perks is just the beginning of what defines a rewarding career at Wegmans.
NewMedical Assistant Oak Street HealthMedical AssistantWoonsocket, RI$18.50–$38.82The purpose of a Medical Assistant at Oak Street Health is to gather all necessary medical information regarding our patients to ensure providers have the most accurate information available when making healthcare decisions. Computer skills: Ability to quickly navigate and use multiple computer programs to include, but not limited to: Gmail, MS Word or Google Docs, Excel or Google Sheets, etc.
Assistant Operations Manager K44 Consulting LLCAssistant Operations ManagerAttleboro, MABASIC FUNCTION: Accountable for the overall store operation in a manner consistent with our company mission and achieve the highest level of profitability through proper management of facilities, inventories, budgets, employees, and transportation and safety programs while meeting company objectives and customer requirements. Insure effective operation of programs in following areas: quality control, waste control, safety, production incentives, preventative maintenance, inventory control, housekeeping, and employee staffing and training.
NewAdministrative Assistant Vaco LLCAdministrative AssistantWoburn, MA$27–$35 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewSenior Executive Administrative Assistant (Higher Education) ProPivotalSenior Executive Administrative Assistant (Higher Education)Cambridge, MAYoull serve as a true right-hand partner to senior faculty/academic leadershipowning complex scheduling and administrative execution so your leaders can focus on teaching, research, and institutional priorities. Coordinate internal and external meetings with multiple stakeholders (faculty, staff, students, vendors, visiting speakers, committees).
NewAssistant Vice President High-Hazard Underwriting Occupancy Specialist - Emerging Risks - Data Centers, Power Generation, Pulp & Paper, Construction FMAssistant Vice President High-Hazard Underwriting Occupancy Specialist - Emerging Risks - Data Centers, Power Generation, Pulp & Paper, ConstructionJohnston, RIConsider this opportunity to take a role with global impact, build an international network of contacts, and impact the future of underwriting within FM's Specialty Industries portfolio - Data Centers, Mining, Molten Materials, Chemical, Pharmaceutical, Power Generation, Pulp & Paper, Semiconductor and Digital. In addition, you will travel for 2 or 3 operations underwriting audits per year; provide underwriting training to others, assist in the development of new coverages and products in response to changing customer needs; and contribute your ideas for the continuous improvement of the underwriting process and systems development.
NewCertified Medical Assistant Linden Ponds by Erickson Senior LivingCertified Medical AssistantHingham, MA$22.50–$25 / hourLinden Ponds helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones.
NewVeterinary Cardiology Assistant CVCA WalthamVeterinary Cardiology AssistantWaltham, MA$26–$30Compassionate Care: You will provide compassionate patient care, comforting animals who may be stressed, ill, or in pain, while maintaining a clean and organized facility. In this role, you will work directly with board-certified cardiologists to provide high-level medical support, helping the doctor achieve greater efficiency by managing technical tasks, record keeping, and communication.
NewVeterinary Cardiology Assistant CVCA FraminghamVeterinary Cardiology AssistantFramingham, MA$24–$29Support Specialized Cardiac Diagnostics: You'll assist with specialized cardiac diagnostics such as obtaining ECGs, setting up Holter monitors and collecting data, and supporting blood pressure measurement while helping document findings throughout each visit. Drive Operational Excellence: You'll accurately maintain medical records, prescriptions, and invoices using our computer systems, support exam and procedure room turnover, help monitor supply inventory, and assist with training new teammates.
NewCase Assistant AxelonCase AssistantSalem, MAAssist counselors with tasks on the MassAbility case management system, including creating documents and letters, determining financial needs, initiating purchase orders and contract orders, recording case notes, and uploading/locating documents. Fill out forms and letters using information from the MassAbility case management system, such as tuition waiver letters, various referral forms, and MBTA TAP letters.
NewAdministrative Assistant AxelonAdministrative AssistantBoston, MAProvide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff at South Station and 185 Kneeland Street offices. Excellent written and oral communication skills, strong attention to detail, and high level of organization.
NewAdministrative Assistant - Sales UlineAdministrative Assistant - SalesBurlington, MA$27–$34 / hourFull timeJoin Uline as an Administrative Assistant supporting our Boston sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
NewAssistant Project Manager - Owners Project Manager Michael Page USAAssistant Project Manager - Owners Project ManagerBoston, MA$72,000–$88,000 / yearFull timeThey manage projects across sectors including life sciences, commercial interiors, multifamily housing, assisted living, and real estate development, working with high-profile institutional and corporate clients throughout a major metropolitan market. The Assistant Project Manager will support construction projects within the property industry by coordinating tasks, managing schedules, and ensuring projects are completed on time and within budget.
Elementary School Financial Administrative Assistant Westford Public SchoolsElementary School Financial Administrative AssistantWestford, MAFinancial Administrative Assistant 0.5 at the Abbot Elementary School and 0.5 at the Nabnasset Elementary School Unit C Contract Qualifications: Minimum of two years college coursework or Associates Degree preferred. Reports To: Building Principal and Assistant Principal Job Goal: To meet and greet all students, faculty, staff, and visitors in a positive, professional and welcoming manner.
Financial Assistant 2 Massachusetts Institute of TechnologyFinancial Assistant 2Cambridge, MAResponsibilities include reconciling accounts, monitoring activity in cost objects, performing account maintenance, researching discrepancies, and using discretion to resolve problems and complete transactions; monitoring and correcting account transaction activity; providing regular projections on account expenditures; accepting and responding to telephone, e-mail, and in-person inquiries from internal and external contacts; maintaining records and files; assisting financial officers with the preparation of proposals and budgets and the processing of interim budget adjustments; preparing and processing requisitions; processing invoices, preparing journal vouchers, verifying credit card charges, and approving financial documents, e.g., travel vouchers, request for payments, etc. serving as a resource for faculty, staff, and students on financial transactions; providing backup support to financial officers during absences; and performing other duties as assigned.
Stony Brook Middle School School Financial Administrative Assistant Westford Public SchoolsStony Brook Middle School School Financial Administrative AssistantWestford, MATo perform a variety of administrative and secretarial tasks of various degrees under minimal supervision and to efficiently manage the school office. Job Goal: To meet and greet all students, faculty, staff, and visitors in a positive, professional and welcoming manner.
Admin Assistant - Financial Services - Quincy - Hybrid Daley and AssociatesAdmin Assistant - Financial Services - Quincy - HybridQuincy, MA$70,000–$110,000 / yearAdmin Assistant - Financial Services - Quincy - Hybrid A growing Boston-area alternative investment firm is seeking an organized, proactive Administrative Assistant to support daily office operations and provide administrative support to senior leadership. If you're looking to join a dynamic investment firm where you can make an immediate impact while supporting a high-performing team, we'd love to hear from you.
Executive Assistant - Financial Services Daley and AssociatesExecutive Assistant - Financial ServicesBoston, MA$38–$48 / hourOversee office operations, including vendor management (IT, facilities, security, and office supplies), onboarding support, and workspace logistics. 3+ years of experience in executive assistance, administrative support, or office management within investment management, financial services, or a related professional services environment.
ASSISTANT DIRECTOR FINANCIAL AID School of Law Boston UniversityASSISTANT DIRECTOR FINANCIAL AID School of LawBOSTON, MAReporting to the Senior Director, the Assistant Director awards financial aid, counsels prospective and current students as well as alumni, and has principal responsibility for the students in the LLM and other graduate programs in the School of Law. This person must be a creative self-starter, have the ability to work with a variety of technologies, enjoy and be capable of extreme attention to detail, and have a proven track record in multi-tasking in an extremely busy work environment.
ASSISTANT DIRECTOR, FINANCIAL AID, School of Law Boston UniversityASSISTANT DIRECTOR, FINANCIAL AID, School of LawBOSTON, MA$62,600–$75,000Full timeReporting to the Senior Director, the Assistant Director awards financial aid, counsels prospective and current students as well as alumni, and has principal responsibility for the students in the LLM and other graduate programs in the School of Law. This person must be a creative self-starter, have the ability to work with a variety of technologies, enjoy and be capable of extreme attention to detail, and have a proven track record in multi-tasking in an extremely busy work environment.
NewAssistant Director of Academic Budget & Financial Operations Wellesley CollegeAssistant Director of Academic Budget & Financial OperationsMA$110,000–$115,000 / yearWork/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston. The Assistant Director of Academic Budget and Financial Operations plays a critical role in managing the $124M budget of the college's academic division and assisting and advising the Provost and Deans by providing information and analysis to facilitate decision-making.
NewAssistant Supervisor Financial Accounting - South Boston Division of BMC MTCAssistant Supervisor Financial Accounting - South Boston Division of BMCBoston, MassachusettsWork involves overseeing the collection of all monies and checks, processing all disbursements, daily and monthly posting, maintaining trial balances, maintaining and balancing court bank accounts, and preparing reports for the Clerk-Magistrate, Registers of Probate, and Chief Probation Officer as required. Departmental Mission Statement: Given our unique responsibility to advance the fair administration of justice, the Boston Municipal Court Department is devoted to the rule of law through the conscientious and expeditious resolution of disputes, with a commitment to restoring the human spirit through correction, education, respect and compassion.
Assistant Financial Controller Amphenol PcdAssistant Financial ControllerBeverly, MA$120,000–$145,000With facilities in North America and Asia, Amphenol PCD products are chosen by hundreds of OEMs around the world reliant on Amphenol's technical excellence, global network of distributors, and cost-effective solutions for custom systems. PCD considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.
Assistant Director, Financial Management Systems Boston CollegeAssistant Director, Financial Management SystemsMA$116,000–$145,000 / yearThe Assistant Director, Financial Management Systems is primarily responsible for supporting and enhancing the PeopleSoft Financials (FSCM) system and other related finance applications, and has demonstrated strong hands-on experience with technical development and system optimization. Key responsibilities include working with PeopleTools technologies (PeopleCode, SQR, Application Engine, Integration Broker), supporting system interfaces and data integrations, troubleshooting issues, and automating processes.
NewAssistant Director Financial Operations and Procurement Massachusetts Institute of TechnologyAssistant Director Financial Operations and ProcurementCambridge, MAThe full job description is available, here: https://mit.edu/facilities/hr/AssistantDirectorFOP.pdf .
RAM Registration and Financial Center Assistant Suffolk UniversityRAM Registration and Financial Center AssistantBoston, MA$25–$25.50 / hourAct as a liaison and participate in meetings with one of the RAM Center offices (Bursar, Financial Services, or Registrar) to assist in a variety of areas including book advance requests, distributing financial aid documents, registration, graduation, bill payment, etc. Provide service to Suffolk University students and their families as they visit the RAM Registration and Financial Center, via internet, e-mail and telephone when addressing Bursar, Financial Services, and Registrar functions.
NewAssistant Financial Planner/CFP SDL Search PartnersAssistant Financial Planner/CFPBoston, MassachusettsThis role will be responsible for Client Relationship Management, Financial Planning, as well as partnership with key internal team members (Legal, Compliance, Operations, Accounting). Assist in the ongoing maintenance and updates of existing financial plans to ensure they remain aligned with clients' goals and any changes in their circumstances.
Assistant Financial Controller Amphenol PCD, Inc.Assistant Financial ControllerBeverly, MA$115,000–$140,000 / yearWith facilities in North America and Asia, Amphenol PCD products are chosen by hundreds of OEMs around the world reliant on Amphenol's technical excellence, global network of distributors, and cost-effective solutions for custom systems. PCD considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.
NewAssistant Director, Fund Financial System HarbourVest Partners, LLCAssistant Director, Fund Financial SystemBoston, MA$130,000–$140,000 / yearThis important role requires strong technical skills, a heavy data focus, and the ability to help lead and mentor a small team while translating data, findings, and operational needs into clear, actionable outcomes. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.
Junior Administrative Assistant GTTJunior Administrative AssistantFramingham, MAThe Junior Administrative Assistant provides administrative and event support to the Manager of Associate Engagement, ensuring smooth day-to-day operations and successful execution of departmental initiatives. This role involves coordinating events, managing communications, and supporting administrative processes in a fast-paced corporate environment.
Administrative Assistant Brown Brothers Harriman & CoAdministrative AssistantBoston, MAManage reception desk on the HR floor, including greeting interview candidates, escorting them to their interview room and ensuring the interviewer is prepared with a copy of the candidate's resume\n Light support of broader Human Resources Leadership Team (HRLT) activities, including minute-taking at meetings, editing and compiling presentation materials in PowerPoint, managing logistics for Town Halls, etc.\n Assisting with in-office meetings, including managing invitations/confirmations, room reservations, logging/receiving guests, room preparation, ordering and arranging food & beverage, travel support for guests, coordinating A/V needs, and printing meeting materials, etc.\n Supporting a handful of team events with planning, research, reservations, coordination, etc.\n Supporting other administrative tasks, as needed, including FedEx, managing supplies, document preparation, answering phone calls/taking messages, etc.\n \nQualifications:\n\n At least 5+ years of experience in an Administrative Assistant/Executive Assistant role.\n With a 200-year legacy and a shared passion for what's next, this is the right place to build a fulfilling career.\n \nJoin us as an Administrative Assistant\n \nBrown Brothers Harriman is currently recruiting for an Administrative Assistant in our Boston office to support our Chief Human Resources Officer (CHRO).\n \nSome of your key responsibilities will include:\n\n Coordinating all aspects of business travel, including booking flights/car service/hotel arrangements, etc.
Financial Coordinator -BIDMC (Heart Transplant Program) Lahey Hospital and Medical CenterFinancial Coordinator -BIDMC (Heart Transplant Program)Boston, MA$30.45–$40.98 / hourTeam Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.8.Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Works collaboratively with physicians, patients, and staff to coordinate and process all managed care-related work in compliance with contractual rules and arrangements for multiple managed care organizations.
Legal Administrative Assistant PermanentPlacements.comLegal Administrative AssistantBoston, MA$73,000–$95,000 / yearCompensation & Schedule$73,000 - $95,000 annual base salary37.5-hour work weekOvertime eligibleComprehensive benefits packageHybrid schedule: First 60 days fully onsite for training, then transition to a 3 days in-office / 2 days remote schedulePosition OverviewThe Legal Administrative Assistant plays a vital role in supporting attorneys and legal teams by providing high-level administrative, organizational, and document support. This is an outstanding opportunity to become part of a collaborative, high-performing team supporting attorneys across sophisticated practice areas who represent Fortune 500 companies, financial institutions, private equity sponsors, emerging companies, and other leading organizations on complex domestic and international legal matters.
Financial Consulting Manager - Finance as a Service RSM US LLPFinancial Consulting Manager - Finance as a ServiceBoston, MA$95,400–$192,000 / yearParticipate in client design sessions to analyze requirements and redesign business processes in connection with FaaS best practices in areas such as chart of account redesign, procure to pay, order to cash, month end close, record to report, etc. Progressive experience in accounting and financial management in a corporate accounting environment, in roles such as accounting manager, assistant controller, controller, director of finance CFO.
Administrative Assistant GTTAdministrative AssistantLexington, MAThe ideal candidate has hands-on experience working with EPIC systems, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism. This role serves as a key point of contact for customers and internal teams, ensuring smooth daily operations through strong customer service, scheduling, and administrative coordination.
Administrative Assistant HOK Group IncAdministrative AssistantBoston, MACulture & Event Planning: Champion team morale by leading communications and coordinating food, beverages, and RSVPs for studio-wide gatherings (Summer Outings, Holiday Parties, First Thursdays) as well as volunteer and fundraising events. Facilities & Vendor Management: Serve as the primary liaison with building management, subcontractors, and vendors for office maintenance, repairs, catering, and firm-hosted "Lunch and Learns.".