OTHER

FEED

UNKNOWN

Able to use various programs, such as Word, Excel, Access, PowerPoint, and Project to generate various products (i.e., tables of contents, import graphs or databases, create glossaries, align multiple columns, print document, identify files or make other notations at the top or bottom of each page, and create form letters and automatically merging these with mailing lists). Performs various clerical and administrative duties in support of the organization, including, but not limited to, stenography and office automation duties such as word processing, briefing charts and spreadsheets.

MEDICAL OFFICE SECRETARYSUMMARY. Performs various clerical and administrative duties in support of the organization, including, but not limited to, stenography and office automation duties such as word processing, briefing charts and spreadsheets.QUALIFICATIONS:Mandatory knowledge and skills.A fully qualified typist with a minimum of 70 WPM is required.English language, correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, and transcribed material.Proficiency in Microsoft Office software. Able to use various programs, such as Word, Excel, Access, PowerPoint, and Project to generate various products (i.e., tables of contents, import graphs or databases, create glossaries, align multiple columns, print document, identify files or make other notations at the top or bottom of each page, and create form letters and automatically merging these with mailing lists).General medical ethics, telephone etiquette, excellent communications and customer service skills.Education. High school diploma or General Educational Development (GED) equivalency. Medical terminology and Medical Administrative Specialist Certification desired.Experience. At least 12 months of experience as a medical secretary is required.Work Environment/Physical Requirements. The work is primarily sedentary. However, there may be some physical demands. Requirements include prolonged walking, standing, sitting or bending.CORE DUTIES:Prepares and reviews a wide variety correspondence, reports, minutes, and other documents.Proofreads/edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.Establishes and monitors suspense dates and brings to management's attention any conflicts in schedule.Receives telephone calls and greets visitors.Maintains calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.Establishes, updates, and maintains office records in accordance with established procedures.Direction of the government, requests office supplies, printing support, and related materials and or services from other MTF departments.May be responsible for the receipt, control, logging, safekeeping, and necessary action on sensitive materials.UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES: None.PERFORMANCE OUTCOMES:Prepares a wide variety of recurring and some nonrecurring correspondence, reports, minutes, and other documents.Proofreads/edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.Screens incoming mail and distributes to appropriate staff member; reroutes to other organizations/offices, or handles personally.Establishes and monitors suspense dates and brings to management's attention any conflicts in schedule.Receives telephone calls and greets visitors.Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Maintains, purges, and disposes of office records/files in accordance with regulations and procedures.Prepares, consolidates, submits, and maintains documents, files and records in accordance with established procedures.At the direction of the government, requests office supplies, printing support, and related materials and or services from other MTF departments. Updates tracker or suspense files as required.May serve as a liaison between supervisor and subordinate units. May be responsible for the receipt, control, logging, safekeeping, and necessary action on sensitive materials.Records and transcribes stenographic notes of correspondence, reports, and similar material; telephone conversations; and office meetings and conferences.

CABAN RESOURCES, LLC

Medical Office Secretary

Administrative Skills

Automation

Calendar Management

Communication Skills

Conference Management

Customer Support/Service

Database Administration

English Language

Government

Healthcare

Mail Processing

Medical Affairs

Medical Ethics

Medical Office

Medical Terminology

Microsoft Access Database

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Military

Physical Demands

Plan Meetings

Presentation/Verbal Skills

Printing

Procedure Development

Procedure Implementation

Record Keeping

Regulations

Spreadsheets

Stenography

Time Management

Typing

Word Processing

Talent Acquisition

Physical demands include seeing, hearing, speaking, dexterity, and lifting up to 15 pounds, with tasks such as standing, sitting, walking, and reaching. This role involves performing and coordinating administrative and clerical support to ensure effective patient care on the unit or department.

This role involves performing and coordinating administrative and clerical support to ensure effective patient care on the unit or department. Responsibilities include adhering to policies, facilitating communication, and operating office equipment such as computers and phones. Physical demands include seeing, hearing, speaking, dexterity, and lifting up to 15 pounds, with tasks such as standing, sitting, walking, and reaching. Working conditions are generally mild, though exposure to body fluids and occasional challenging patient behavior may occur. Minimum qualifications are a high school diploma or equivalent, with at least 6 months of related healthcare experience or clinical coursework. Effective communication skills, computer literacy, and basic knowledge of medical terminology are preferred.

The Queen’s Health Systems

Unit Secretary - Kamehameha 4 Short Stay (Full-Time, 40, Day)

Computer Skills

High School Diploma

Office Equipment

Patient Care

Unit Secretary

Hire Recruits

ADAPTED_NOW

These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that the Clerk-Stenographer and the Office Operations Assistant classes perform clerical work in support of an office function and may incidentally perform various secretarial tasks. Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical staff; and performs other related duties as required.

IMPORTANT:  This is a non-civil service limited-term position.  All positions within the Office of the Mayor are appointed.   Secretary I is assigned to the SR-14 salary range.  Appointment may be made at any rate within the salary range from $4,054 (SR-14-D) to $6,003 (SR-14-M), per month at which appropriate qualified applicants can be recruited.   Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical staff; and performs other related duties as required.   Distinguishing Characteristics:   These classes include positions which involve the performance of secretarial services as a primary work assignment along with clerical and routine administrative services for the head of a division or office in a department or agency.  Responsibilities may also include providing secretarial and clerical support services to a board or commission.   These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that the Clerk-Stenographer and the Office Operations Assistant classes perform clerical work in support of an office function and may incidentally perform various secretarial tasks.   Grade Level Standards:   Grade I:   This class is distinguished by its responsibility for providing secretarial services to the head of a division or office in a department or agency having moderately intense managerial functions and coordinative requirements by reason of the staff size and/or variety and diversity of functions.<div>Job Type: Limited Term Appointment</div><div>Agency: Office of the Mayor</div><div>Location: Maui County (various)</div>

County Of Maui

Secretary I (SR-14)

County Of Maui Jobs

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Medical Office Secretary CABAN RESOURCES, LLC

Unit Secretary - Kamehameha 4 Short Stay (Full-Time, 40, Day) The Queen’s Health Systems

Secretary I (SR-14) County Of Maui

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