378 Results for

Conference Coordinator Jobs in New York, NY

Jobs

New York, New York20 days ago

$27–$27 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This role plays a critical part in delivering exceptional customer and guest experiences by ensuring all employees, customers, and visitors are supported in a warm, professional, and friendly manner.

New York, New York27 days ago

$49.73–$63.74
Full-time

The Business Development Coordinator will work collaboratively with the Senior Business Development Coordinator, the broader MP-Team, and any additional staffing resources supporting the practice, including project management, administrative, business development, and external vendor support teams. Success in the role requires strong communication, responsiveness, professionalism, and a team-first mindset, including the ability to proactively escalate issues, provide timely updates, and operate effectively within a highly collaborative support structure.

New Brunswick, NJ30+ days ago

$36.42–$38.63 Per Hour
Full-time
Employee

Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.

White Plains, NY21 days ago

Full-time
Employee

Responsibilities:Assist with all aspects of event logistics, including venue selection, vendor management, attendee travel, and onsite coordination, to ensure flawless execution on event day. Supporting communication with community partners, vendors, local organizations, and internal staff.

NY30+ days ago

$27–$27.50 Per Hour

p>https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf. This is an internal client-facing role that provides the opportunity to combine your passion for delivering a high level of service, with excellent people skills, and an enthusiasm for getting issues resolved quickly to enhance the on-site experience for employees and clients.

New York, NY30+ days ago

$80,000–$85,000 Per Year

The Conference Coordinator partners closely with firm executives and administrative teams to ensure the seamless planning and execution of meetings, conferences, and events across the firms New York and New Jersey locations. Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management.

New York, New York30+ days ago

$60,000–$70,000 Per Year

RESPONSIBILITIES: Reserves conference rooms and spaces, and liaises with other departments to ensure all needs are met; Coordinates all conference and meeting needs including: catering, signage, materials, floor plans, room set-up, speaker arrangements, registration table set-ups and audio-visual requirements; Communicates directly with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner; Efficiently handles numerous phone calls and emails with new booking requests and changes; Accurately enters all event information into Rendezvous software system to ensure all staff have event information readily available and can respond to any/all client requests; Creates floor plans and layouts using Visio software in a timely and efficient manner; Provides on-site support, including creating name tags and table tents, copying and printing, coat check, setting out materials and signage, greeting, directing and escorting clients; Assists with directing clients to the coat room, training/breakout rooms, pantry areas, the Conference Center, Business Center, cafeteria, their hotel or area restaurants, etc. Assists callers with conference calls and overseas calls; Meets, greets and directs clients and visitors to the Firm as point of contact after Security; Registers incoming visitors into MyKastle system; Follows the correct procedures for notifying hosts and directing visitors, as needed; Answers client questions concerning conference space, set-up, AV equipment and Conference Center capabilities; Keeps Conference Center desk area neat and well stocked with supplies; Produces and circulates reports of upcoming booking details; Maintains consistent lines of communication between clients and management team, and escalates to Manager of Events and Conference Services when needed; Provides Manager of Events & Conference Services with feedback; Assists Manager of Events and Conference Services with coordinating staff training when necessary; and.

New York, NY30+ days ago

$25–$27 Per Hour

This role works cross-functionally with internal departments, Employee Resource Groups (ERGs), and external vendors to deliver seamless, high-quality experiences. Coordinate event operations, including staffing, rental equipment, third-party vendors, setup, service, and breakdown of food, beverages, and event spaces.

Paterson, NJ24 days ago

NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. The Events & Conference Technology Coordinator provides both hands-on technical support and supervisory oversight for events across Passaic County Community College campuses.

Weehawken, NJ21 days ago

Key Responsibilities: Plans, evaluates, organizes, and directs the activities of the Conference Planning Managers, Audio Visual Manager, and Administrative Assistant, and oversees the activities of Conference Services Operation through the individuals mentioned above. As Director of Conference Services, you will lead the guest experience for a premier corporate dining and conference environment, ensuring seamless, high-touch service for executive-level clients and guests.

NJ7 days ago

p>https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_RA.pdf.

Key Responsibilities:

Plans, evaluates, organizes, and directs the activities of the Conference Planning Managers, Audio Visual Manager, and Administrative Assistant, and oversees the activities of Conference Services Operation through the individuals mentioned above.

Weehawken, New Jersey8 days ago

$75,000–$87,500

Submit resume to: https://jobs.compassgroupcareers.com/job-invite/1534003/Key Responsibilities:Plans, evaluates, organizes, and directs the activities of the Conference Planning Managers, Audio Visual Manager, and Administrative Assistant, and oversees the activities of Conference Services Operation through the individuals mentioned above. Submit resume to: https://jobs.compassgroupcareers.com/job-invite/1534003/Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations!

New York, NY13 days ago

$80,000–$90,000 Per Year

Key Responsibilities: Plans, evaluates, organizes, and directs the activities of the Conference Planning Managers, catering support staff, and oversees the activities of Conference Services Operation. Become part of Restaurant Associates, the industry's leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations!

Stamford, CT15 days ago

p>Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities. You'll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

New York, NY30+ days ago

li style="text-align:justify"> Coordinate and assist with end-to-end event logistics event kick off and prep calls, site evaluations, venue selection, contract negotiations, budget approvals, hotel room blocks, invitation process, attendee registration lists, registration site creation, promotional items/giveaways, booth setup, signage and creative assets, shipping details, speaker arrangements, presentations, communication around event timelines, and on-site management and execution. You will be responsible for assisting with managing both small and large-scale events, including town halls, employee resource group programs, client dinners, receptions, golf outings, seminars, panel sessions, lunch and learns, industry sponsorships, as well as support for other internal events that promote employee and client engagement.

Summit, NJ7 days ago

Our collaborative environment is built on our shared values - respect, integrity, service, and excellence - and we value the varied perspectives, backgrounds, and skills of our people.

About the Role:

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

New York, NY30+ days ago

$60,000–$75,000 Per Year

The Meeting & Event Coordinator will interact closely with the Firm's executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at multiple locations in New York and New Jersey. Producing Event Resumes in order to document events and share detailed information with all involved departments, as well as hosting Pre-Cons and Post-Cons with clients and onsite team to ensure everyone is set up for success.

NY9 days ago

$28.85–$31.25 Per Hour

li>Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols.

Benefits Include:

Paid Time Off: A comprehensive time off package, including up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment), 5 sick days, 3 personal days, 1 Diversity Day, 1 Volunteer Day, and 8 recognized holidays annually.

New York, NY14 days ago

$28.85–$33.65 Per Hour

Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols. The company, which is headquartered in Brisbane, Australia has company-owned leisure and corporate travel business in 23 countries, spanning Australia, New Zealand, the Americas, Europe, the United Kingdom, South Africa, the United Arab Emirates and Asia.

Saddle Brook, New Jersey30+ days ago

$58,000–$60,000

Supports in planning and coordinating special events, guest speaker tours, concert tours and fundraising programs. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship.

New York, New York30+ days ago

$70,000–$85,000 Per Year

RESPONSIBILITIES: Works closely with team members on the planning and execution of all in-person events, including creating and managing the event in the event management software (Cvent),conference room bookings, venue sourcing, contracts, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up; Collaborates with Events Team on project management of larger events, including RSVPs, list management, seating plans, menus, preparation of name badges and support materials, audio visual, onsite staffing, entertainment, transportation and follow-up; Collaborates closely with other internal departments, such as Business Development, Legal Recruiting, Legal Personnel and Human Resources on events; Assists with the coordination of the summer group/team events and summer associate programming; Provides ongoing support, including drafting of event communications, organizing data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance; Provides support with event management software (Cvent) projects and updates. OVERVIEW: The Events Coordinator, alongside the Events team, coordinates the planning and execution of Firm events (internal and external) for lawyers, clients, recruits and staff.

New!

New York, NY2 days ago

The country’s first and largest city museum, MCNY presents immersive exhibitions and programs at the intersection of history, popular culture, and art to 200,000 people annually, including 30,000 students and educators, fostering shared identity, civic pride and engagement, and social cohesion for New Yorkers. Serve as a key partner in coordinating internal events and engagement opportunities for the Board of Trustees, institutional funders and corporate partners, and Government (CIG) supporters, working closely with Development and Marketing Team colleagues and external stakeholders.

New York City, New York30+ days ago

We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

Jackson Lewis is seeking an Events Coordinator to support the nationwide Events team in the planning and execution of internal and client-facing programs.

New York, NY9 days ago

$28.85–$31.25 Per Hour

Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols. Paid Time Off: A comprehensive time off package, including up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment), 5 sick days, 3 personal days, 1 Diversity Day, 1 Volunteer Day, and 8 recognized holidays annually.

New York, NY14 days ago

$28.85–$33.65 Per Hour

New York City, New York17 days ago

p style="min-height:1.5em">You'll play an important role in helping the business run smoothly behind the scenes while supporting the experiences that bring together employees, customers, founders, investors, and partners.

This role is ideal for someone early in their career who wants to gain hands-on experience across operations, events, executive support, office management and employee experience while working directly with company leadership.

Hackensack, New Jersey10 days ago

Responsibilities:

A day in the life of a Clinical Research Coordinator at Hackensack Meridian Health includes:

Acts as liaison between principal investigators, sub-investigators, clinical research nurses and regulatory specialists on all regulatory issues and changes within the protocol.
Schedules, coordinates, prepares, and assists for all sponsor monitor site visits and ensures all supporting documentation records are adequate and available for the visit; Meets with monitor at least once during each monitor site visit and resolves all issues found during visit.

New Brunswick, NJ30+ days ago

$35–$36 Per Hour

li>Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.

New York City, New York9 days ago

div>

p>To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.

Pfizer endeavors to make www.pfizer.com/careers accessible to all users.

Stamford, CT30+ days ago

will provide support with a specific focus on managing complex schedules, project deadlines, data reporting, budgeting, supplier management, internal communications and other coordinator duties. Administrative support for Chief Corporate Responsibility Officer and Chief Talent Strategy Officer - coordinate travel.

New York, NY30+ days ago

$35,000–$38,000 Per Year

Qualifications What you bring to the team You have: • Bachelors degree or equivalent training and experience • Technically savvy with 3 years of administrative experience • Experience working with teams focusing on creative and production • Proficient in Gmail, other Google products, and Microsoft Office suite • Highly organized, self-starter with the ability to prioritize multiple tasks at once • Strong analytical and interpersonal skills that thrive in a fast-paced team setting • Skilled in working in both a team environment as well as independently. Together with over 87,000 employees across 40 countries and our global network of partners, LTM - a Larsen & Toubro company - owns business outcomes for our clients, helping them not just outperform the market but to Outcreate it.

East Rutherford, NJ26 days ago

Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Newark, NJ7 days ago

In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring an Office Coordinator, Newark Office, who will oversee the general administrative functions and activities of the Newark, NJ office. As a member of the People & Operations team, you will orchestrate seamless daily operations, ensure efficient workflow, foster a collaborative environment, and drive productivity to achieve organizational excellence.

Flushing, New York30+ days ago

$60,000–$62,500

Significant experience with assets and needs analysis, community organizing, problem-solving, networking and developing relationships with private and public partners, program management and improving access to resources for students, parents, school staff and community members. The Family Development Coach is on-site at the school 5 days a week, and is responsible for the management, integration, and coordination of student and family support services at the school, as well as programming and partnerships.

New York, New York30+ days ago

$50,000

Through its various programs, BFL provides a broad range of residential and nonresidential services to disabled survivors of domestic violence, transitional shelter to the disabled homeless, and outreach to physically disabled individuals with mental health and/or chemical addiction issues. Services include case management; housing placements; independent living skills training; occupational therapy; short and long-term individual counseling; advocacy within the medical, mental health, child welfare, law enforcement, and criminal justice systems; and referrals to outside services.

Uniondale, NY30+ days ago

Mary's Healthcare System for Children is committed to nurturing a compassionate environment that welcomes all children, young adults, families, and staff; built on the belief that what makes us different makes us stronger, and provides unity throughout our community. Reviews and processes invoices and expense reports in timely manner, generates check requests and communicates with Finance and vendors to ensure proper payment and monthly account reconciliation for each program.

New!

New York, NY5 days ago

$70,481.61–$95,000 Per Year

Handles all order types including: Punchout orders (e.g., Amazon, Staples, ThermoFisher, Sigma-Aldrich, Grainger); special request orders requiring vendor quotes and PeopleSoft-approved suppliers; service and capital orders; MCIT catalog and custom MCIT orders; software license, subscription, and service agreement requests via CLM; invoice payment requests; international wire requests; and one-time payment requests for non-employees, students, and contractors. The Senior Program Coordinator serves as the point person for the following responsibilities: 1) resource allocation and accounts payable/receivable follow-up; 2) keeping track of orders, special requests, and capital equipment maintenance; 3) coordinating conference preparation activities, including liaising with RadIT, coordinating technical support logistics, and ordering food; and 4) providing administrative support to the CBI Director and Vice Chair of Innovation and Predictive Diagnostics as needed.

Hackensack, NJ30+ days ago

A day in the life of a Senior Trauma Clinical Data Coordinator at Hackensack Meridian Health includes: Works in collaboration with Trauma principal investigators, sub-investigators, Trauma Research RN, and regulatory specialists on all research issues ensuring adherence to trauma research protocols. Education, Knowledge, Skills and Abilities Required: Bachelor of Arts/Bachelor of Science diploma/degree in science or healthcare field OR minimum of 4+ years of experience in a related area with High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.

New!

New York, NY2 days ago

In this role, you will continuously monitor the facility, collaborate with facility managers, building operations, and handle routine operations such as procuring supplies, managing work orders, and supporting site events.

What You'll Do:

Provide comprehensive facility management services, including continuous monitoring of office spaces and performing routine facility and equipment maintenance.

NY30+ days ago

$28–$34 Per Hour

Workplace Experience Coordinator is responsible for supporting a welcoming, organized, and high-touch office experience for employees, guests, and visiting partners ("Client"). Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management.

Plainview, NY30+ days ago

Provide direct outreach to courts, attorneys, hospitals, probation, parole, DSS, CPS, DDP, PCPs, schools and various other community groups with direct referral back to the Agency and its programs. CN Guidance & Counseling Services, inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment, counseling, housing, and support services.

NY30+ days ago

$65,000–$70,000 Per Year

You will work cross-functionally with Sales and Marketing to identify high-impact opportunities, manage end-to-end execution, and ensure Quince shows up with a premium, cohesive brand presence that drives massive awareness and engagement for Quince B2B. Event Strategy & Selection: Collaborate with Sales and Marketing leadership to identify, evaluate, and prioritize trade shows, conferences, and sponsorship opportunities that align with our customer profile and growth targets.

New York, NY30+ days ago

$25–$30 Per Hour

About The Team | The Team and/or Brand: The Venue Coordinator is a key member of the Building Services and Office Experience team, which oversees the full spectrum of workplace operations, including event management, office experience, facilities coordination, security, and overall property operations. 15% Vendor and Supplier Management: Liaise with vendors and service providers to ensure timely delivery of goods and services including catering, AV technicians, florals, and production teams.

New!

NY5 days ago

$70,481.61–$95,000 Per Year

NY19 days ago

$65,000–$83,000 Per Year

The Facilities Coordinator also assists with internal office moves, assembles furniture, and handles daily conference room setups to support business operations, including creating and/or updating a daily report of all conference room events, meetings, required set-ups, additional furniture requests and cleaning. We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Valhalla, NY21 days ago

$31.68–$39.82 Per Hour

Job Category Job Category Allied Health Prof/Technical Clerical/Administrative Support Executive/Management Finance/Info Systems Nursing Support Nursing/Nursing Management Physicians Professional/Non-Clinical Service/Trades. Company Company Bon Secours Charity Medical Group Bon Secours Community Hospital Good Samaritan Hospital HealthAlliance Hospital Margaretville Hospital MidHudson Regional Hospital Mountainside Residential Care Center NorthEast Provider Solutions Inc.

NY17 days ago

$70,000–$160,000 Per Year

p>The Corporate Access & Research Coordinator will serve as a key operational and administrative partner to the growing investment team, owning the team's corporate access program while providing high-touch support across scheduling, travel, expense management, and team logistics.

This is a senior, high-trust role for an experienced professional who can manage complex executive workflows, represent the brand externally with corporates and brokers, and bring structure and efficiency to a fast-moving investment team.

NY30+ days ago

$90,000–$110,000 Per Year

pensions, endowments, consultants, family offices) • Proficiency with CRM systems (DealCloud strongly preferred) • Advanced Microsoft Office skills (Outlook, Excel, PowerPoint) • Ability to manage competing priorities with urgency • Strong interpersonal skills, detail oriented, organized, pro-active, intellectual curiosity, and an ability to thrive in a high energy, dynamic environment. Our investment banking group partners with corporate clients and financial sponsors to provide advisory and financing services related to mergers and acquisitions, equity and debt capital markets, private placements, restructuring and corporate & venture services.

New York City, NY30+ days ago

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans and financial reporting, tenant billbacks and property code allocations. About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

Holmdel, NJ30+ days ago

$81,580–$122,365 Per Year

The ideal candidate is a strong project manager who demonstrates exceptional communication and teamwork skills and is dedicated to supporting talent and operational excellence within a dynamic IT setting. Qualifications: Bachelor's degree in Business, or equivalent professional experience in Human Resources, Communications, or a closely related discipline; prior experience within IT or technical settings is preferred.

Conference Coordinator Jobs in New York, NY

Facilities Coordinator Beacon Hill Staffing Group, LLC

Business Development Coordinator Reed Smith US

Quality - Project Coordinator Eclaro

Program Coordinator Eclaro

CONFERENCE COORDINATOR Compass Group North America

Conference Coordinator - Goldman Sachs NYC Compass Group North America

Conference Center Coordinator Cravath, Swaine & Moore LLP

Events Coordinator - NBA Conference Services Aramark

Events and Conference Technology Coordinator (Part-Time) PASSAIC COUNTY COMMUNITY COLLEGE (INC)

Conference Services Director - Corporate Dining (NJ) Compass Group North America

Conference Services Manager- Corporate Dining (NJ) Compass Group North America

Conference Services Manager Compass Group

DIR, CONFERENCE SERVICES Compass Group North America

Enterprise Exhibitor Sales Executive, Destination Conferences Gartner Inc

Event Coordinator, Sponsorships & Events Phaxis LLC

Meeting & Events Coordinator onsite in Summit, NJ CBRE Group Inc

Meeting & Event Coordinator - NYC Compass Group North America

Scott Dunn - Marketing and Event Coordinator - New York, NY Flight Centre Travel Group Ltd

Flight Centre - Office Manager & Event Coordinator - New York, USA Flight Centre Travel Group Ltd

Events Coordinator (NJ) Islamic Relief USA

Events Coordinator Cravath, Swaine & Moore LLP

Coordinator, Internal Events Museum of the City of New York

Events Coordinator Jackson Lewis

Scott Dunn - Marketing and Event Coordinator Liberty Travel

Flight Centre - Office Manager & Event Coordinator Liberty Travel

Operations & Events Coordinator Niural

Clinical Research Coordinator Hackensack Meridian Health

Project Coordinator Sunrise Systems Inc

Oncology CEP Lead National Coordinator Pfizer

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