Legal Secretary Jackson LewisLegal SecretaryJacksonville, FloridaWe help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.
Legal Secretary Rolfe & Lobello, P.A.Legal SecretaryJacksonville, FLThe ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth operation of our office. We are dedicated to providing our clients with top-notch legal representation and efficient debt recovery solutions.
City Magistrate Secretary City of Jacksonville, FLCity Magistrate SecretaryJacksonville, FLOur comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. If claiming veterans preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge.
SVP, Deputy General Counsel, Corporate Legal, M&A and Assistant Corporate Secretary Fidelity National Information Services IncSVP, Deputy General Counsel, Corporate Legal, M&A and Assistant Corporate SecretaryJacksonville, FLHeadquartered in Jacksonville, Florida, FIS is publicly traded and is regularly recognized as one of the largest fintech companies globally, combining deep financial services domain expertise with modern technology to help clients run mission-critical operations, manage risk, and grow in an increasingly complex regulatory environment. The successful candidate will oversee corporate governance, support the Board of Directors and its committees, manage M&A and divestiture activity, support treasury and financing activity, ensure compliance with securities laws and NYSE requirements, and lead the corporate filings and governance processes required of a Fortune 500, NYSE-listed financial technology company.
Legal Secretary Jackson Lewis PCLegal SecretaryJacksonville, FLWe help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.
Secretary Exec II University of Florida Health Science CenterSecretary Exec IISt. Johns, FLAbility to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system. Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
Executive Secretary University of North FloridaExecutive SecretaryJacksonville, FloridaReceives and routes incoming mail; assists in the processing of OPS employees; establishes, organizes and maintains departmental filing system; updates departmental property check-out forms; assists in the maintenance of office files (new and changes) and routes building code inquiries. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
NewPresuit Secretary Morgan & Morgan, P.A.Presuit SecretaryOrange Park, FLThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
Legal Secretary Rolfe & LobelloLegal SecretaryJacksonville, FloridaThe ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth operation of our office. We are dedicated to providing our clients with top-notch legal representation and efficient debt recovery solutions.
Unit Secretary Encompass Health CorpUnit SecretaryJacksonville, FLJoin Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing.
Senior Medical Secretary-Radiology-Full-Time- Days UF HealthSenior Medical Secretary-Radiology-Full-Time- DaysJacksonville, FloridaFull timeArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Applies professional, medical secretarial expertise, exercising initiative and proficient organizational skills, to perform a variety of secretarial duties.
Senior Medical Secretary | Neurology Downtown | Days | Full time UF HealthSenior Medical Secretary | Neurology Downtown | Days | Full timeJacksonville, FloridaFull timeArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Reports directly to the designated immediate manager for the specific practice or outpatient department.
Senior Medical Secretary-Radiology-Full-Time- Days University of Florida Health Science CenterSenior Medical Secretary-Radiology-Full-Time- DaysJacksonville, FLArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Applies professional, medical secretarial expertise, exercising initiative and proficient organizational skills, to perform a variety of secretarial duties.
Senior Medical Secretary | Neurology Downtown | Days | Full time University of Florida Health Science CenterSenior Medical Secretary | Neurology Downtown | Days | Full timeJacksonville, FLArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Reports directly to the designated immediate manager for the specific practice or outpatient department.
Legal Administrative Assistant - 1-3 Yrs Experience - Litigation Defense - Jacksonville FL Marshall DenneheyLegal Administrative Assistant - 1-3 Yrs Experience - Litigation Defense - Jacksonville FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Legal Administrative Assistant - 1-5 Yrs Experience - Construction Defense - Jacksonville FL Marshall DenneheyLegal Administrative Assistant - 1-5 Yrs Experience - Construction Defense - Jacksonville FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Administrative Assistant AFC Development, IncAdministrative AssistantOrange Park, FLJob responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. MSS is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.
NewAdministrative Assistant Ernest HealthAdministrative AssistantJacksonville, FloridaFull timeMay compose and type correspondence, relay confidential information, gather and interpret information to develop reports and maintain departmental files, assist in monitoring departmental budgets, and screen visitors and telephone calls. Two years’ experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.
Administrative Assistant HDR IncAdministrative AssistantJacksonville, FLUnited States-Florida-Jacksonville'',''United States-Florida-Jacksonville'','''','''','''','''','''','''','''','''',''Administrative'',''Administrative'',''Full-time'',''Full-time'',''Regular'',''Regular'','''','''',''Marketing and Admin'',''Marketing and Admin'',''Jul 30, 2026'',''Jul 30, 2026'',''false'',''788669'',''788669'',''true'',''788669'',''false'',''Submission for the position: Administrative Assistant - (Job Number: 194848)'',''false'',''788669'',''false'',''true''. In the role of Administrative Assistant, we''ll count on you to: Provide receptionist duties including greeting visitors and employees, processing all incoming and outgoing mail/UPS/certified mail, ensuring break room is clean and stocked throughout the day, and maintain building parking permits and visitor parking validation.
NewAdministrative Assistant Oates EnergyAdministrative AssistantJacksonville, FLRemote$22–$28This role helps ensure that company records, communications, schedules, documents, and routine administrative processes are organized, accurate, and completed efficiently. The Administrative Assistant is responsible for providing day-to-day administrative support to Oates Energy's operations and internal teams.
NewHR Administrative Assistant Oates EnergyHR Administrative AssistantJacksonville, FLRemote$31–$47The HR Administrative Assistant is responsible for providing administrative support to the human resources function and assisting with routine employee and recruiting-related activities. This role helps maintain accurate employee records, coordinate interviews and onboarding activities, organize HR documentation, and support day-to-day administrative processes.
Collision Center Administrative Assistant - Northside Lexus The Friedkin Group IncCollision Center Administrative Assistant - Northside LexusJacksonville, FLAs our Administrative Assistant, you will work with some of the best collision center estimators and managers in the business to ensure that repairs are estimated properly and delivered as promised. We seek individuals that have the highest level of integrity, a stable work history, a commitment to relentless customer satisfaction and a desire for a long term profitable career.
ADMINISTRATIVE ASSISTANT II - 22008119 Government of FloridaADMINISTRATIVE ASSISTANT II - 22008119Jacksonville, FLExcellent computer skills, including Microsoft Office (Word, Excel, Outlook); Knowledge of the rules of English grammar, spelling, punctuation; Ability to compose, proofread, and edit correspondence and reports; Communicate clearly and effectively; Maintain confidentiality concerning sensitive information; Work under pressure and meet deadlines; Establish work priorities. A variety of professional working relationships are established and maintained with State Courts System personnel, judges, judicial assistants, non-judicial officers, attorneys, and members of the public.
Administrative Assistant SPM LLCAdministrative AssistantJacksonville, FLPreferred skills like familiarity with office software and real estate industry knowledge enhance efficiency and allow the Administrative Assistant to anticipate the needs of the team and contribute proactively to office operations. Assist with rent collection processes, including tracking payments, posting rents, issuing receipts, following up on delinquencies, and coordinating payment plans when needed.
NewSenior Administrative Assistant, Financial Accounting, Baptist Downtown Baptist Health System IncSenior Administrative Assistant, Financial Accounting, Baptist DowntownJacksonville, FLOur centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital. We're Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals.
Front Desk/Administrative Assistant FirstService CorpFront Desk/Administrative AssistantSaint Augustine, FLRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. The assistant greets owners and visitors, checks in guests, helps residents acclimate to community amenities and policies, and from time to time supports the enforcement of amenity center rules in a professional and courteous manner.
Office Administrative Assistant Ace HardwareOffice Administrative AssistantJacksonville, FloridaAssist with day to day office admin work including maintaining business documents, updating files and reports, and coordinating with internal and external stakeholders to best support business functions. The primary responsibilities are to support administrative functions, maintain accurate and up to date records, and support store management teams with administrative tasks (such as time card approvals) as needed.
Facilities/Property Administrative Assistant Life Care Companies LLCFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
NewAdministrative Assistant St. Johns County, FLAdministrative AssistantSaint Augustine, FL$42,868.80–$57,262.40 / yearProvides data entry and record maintenance for countywide database systems (both electronic and paper files) which may include but is not limited to employee records, payroll records, and the use of Countywide systems for PANs, project records, accounts payable/receivable, supply orders, work orders, PRIDE, WATS, or MIS help desk. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
NewADMINISTRATIVE ASSISTANT III - 64004351 Government of FloridaADMINISTRATIVE ASSISTANT III - 64004351JACKSONVILLE, FL$45,000–$49,000 / yearThe State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.myfrs.com); Flexible Spending Accounts; Tuition waivers; And more! Assures quality control in records management, perform customer satisfaction calls in all CHP programs, special projects coordination for all documents (i.e., audits and site visit reports, all Purchase Orders for the Division, and backup to all other Administrative Assistants of executive team).
Facilities/Property Administrative Assistant Cypress VillageFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Administrative Assistant FirstService CorpAdministrative AssistantPonte Vedra, FL$20–$22 / hourRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
NewAdministrative Assistant St Johns County GovernmentAdministrative AssistantSaint Augustine, FL$42,868.80–$57,262.40 / yearProvides data entry and record maintenance for countywide database systems (both electronic and paper files) which may include but is not limited to employee records, payroll records, and the use of Countywide systems for PANs, project records, accounts payable/receivable, supply orders, work orders, PRIDE, WATS, or MIS help desk. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Administrative Assistant St. Johns County Board of County CommissionersAdministrative AssistantSaint Augustine, FloridaProvides data entry and record maintenance for countywide database systems (both electronic and paper files) which may include but is not limited to employee records, payroll records, and the use of Countywide systems for PANs, project records, accounts payable/receivable, supply orders, work orders, PRIDE, WATS, or MIS help desk. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, FLFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Administrative Assistant AeroBase GroupAdministrative AssistantSaint Augustine, FloridaIndividuals best fitted for this position possess abilities to time manage, work efficiently, communicate well both verbally and via email, work on their own, and demonstrate excellent computer literacy. Ability to complete a high volume of tasks and projects with little or no guidance under time constraints with fluctuating work volumes to meet the needs of the business.
NewAdministrative Assistant TrueNet Communications IncAdministrative AssistantJacksonville, FLRemoteThe Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our company's general administrative activities. TrueNet Communications is a national infrastructure engineering and specialty contractor serving the wireless, broadband, and telecommunications markets.
Legal Administrative Assistant - 1-5 Yrs Experience - Construction Defense - Jacksonville, FL Marshall DenneheyLegal Administrative Assistant - 1-5 Yrs Experience - Construction Defense - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Legal Administrative Assistant - 1-3 Yrs Experience - Litigation Defense - Jacksonville, FL Marshall DenneheyLegal Administrative Assistant - 1-3 Yrs Experience - Litigation Defense - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Administrative Assistant Norvell Real Estate GroupAdministrative AssistantJacksonville, FloridaRemoteIf you're detail-oriented, tech-savvy, and enjoy keeping things running smoothly behind the scenes, we'd love to hear from you. This role is critical to ensuring efficient workflow, seamless communication, and essential support across all.
NewAdministrative Assistant ParsonsAdministrative AssistantJacksonville, FloridaWe take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. In this role you will get to provide high-level administrative and operational support to a dynamic business unit, ensuring smooth day-to-day operations and efficient coordination across teams.
NewAdministrative Assistant II University of FloridaAdministrative Assistant IIJacksonville, FloridaThe role serves as the primary point of coordination for office supplies, equipment, correspondence, travel, scheduling, records management, and administrative workflows, ensuring efficient day‑to‑day campus operations. The position works closely with campus leadership, faculty, staff, and the Shared Services Center (SSC) to ensure compliance with university policies, accuracy of documentation, and uninterrupted administrative support specific to the Jacksonville location.
Preschool Administrative Assistant Amazing Explorers AcademyPreschool Administrative AssistantFernandina Beach, FLThis position requires a dedicated individual who is passionate about early childhood education and committed to providing high-quality learning experiences for young children. Overview The Preschool Administrative Assistant supports the daily operations of a high-quality early childhood program.
Front Desk/Administrative Assistant FirstService ResidentialFront Desk/Administrative AssistantSaint Augustine, FLFull timeRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. The assistant greets owners and visitors, checks in guests, helps residents acclimate to community amenities and policies, and from time to time supports the enforcement of amenity center rules in a professional and courteous manner.
Administrative Assistant FirstService ResidentialAdministrative AssistantPonte Vedra, FL$20–$22 / hourFull timeRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Administrative Assistant Casa Monica Resort & SpaAdministrative AssistantSt Augustine, FloridaFull timeDesigned to inspire and create unforgettable experiences, Kessler guests are immersed in refined Bohemian luxury, whether at a cutting-edge downtown icon, a premier luxury lodge, Savannah’s entertainment destination, or an elite ski lodge. Compensation Type: Hourly Kessler Hotels: Kessler Hospitality’s portfolio of artistically inspired boutique hotels features unique design, luxurious accommodations, enriching ambiance, and intuitive service.
Legal Assistant Rolfe & Lobello, P.A.Legal AssistantJacksonville, FLThe goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks.
Legal Assistant Rolfe & LobelloLegal AssistantJacksonville, FloridaThe goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks.
Executive Assistant UF HealthExecutive AssistantSt. Johns, FloridaFull timeAbility to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system. Overview: Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
Clinical Laboratory Scientist GS-0644-11 Defense Health Agency Civilian Corps, Falls Church, VAClinical Laboratory Scientist GS-0644-11Jacksonville, FloridaA bachelor's or graduate/higher level degree from an accredited college/university that included 16 semester hours (24 quarter hours) of biological science (with one semester in microbiology), 16 semester hours (24 quarter hours) of chemistry (with one semester in organic or biochemistry), one semester (one quarter) of mathematics, AND five years of full time acceptable clinical laboratory experience in Blood Banking, Chemistry, Hematology, microbiology, Immunology and Urinalysis/Body Fluids. A. A Bachelor's or graduate/higher level degree from a regionally accredited college/university including courses in biological science, chemistry and mathematics, AND successful completion of a Medical Laboratory Scientist/Clinical Laboratory Scientist program accredited by the National Accrediting Agency for Clinical Laboratory Sciences (NAACLS) or an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained.