p>Responsibilities: • Prepare all purchase order-related invoices, non-purchase order invoices, and reimbursement claims • Travel and Expense Reimbursements for payment, including checking, reviewing invoices for backup documentation, matching the purchase order, receiving reports and invoices, resolving discrepancies, obtaining approval as needed according to the Commitment Authority Policy, and checking and reviewing the general ledger coding • Follow up on unpaid invoices and reconcile billing statements, including the VISA Corporate card and the P-card billing statement • Process checks, wires, domestic and international, and other payment instruments and work with banking online programs • Reconcile departmental petty cash reimbursement requests, including reviewing and preparing backup documentation and GL coding • Maintain Accounts Payable address book and serve as a backup to other AP staff and Managers as needed • Prepare audit and year-end reports • Assist in maintaining 1099 files and Sales & Use tax reports and files • All other duties as assigned.
Additionally, this position is responsible for responding to vendor inquiries, preparing monthly general ledger account closing reconciliations, preparing monthly account reconciliations, documenting control logs, preparing 1099 forms, processing electronic files for positive pay to the bank, and maintaining the vendor master files in the accounting system.