Temporary Administrative Assistant

Temporary Administrative Assistant

Employment Type: Temporary / Contract

Schedule: Full-time, Monday-Friday

Industry: Private Equity / Financial Services

Position Overview

Our client, a professional firm within the private equity industry, is seeking a polished and dependable Temporary Administrative Assistant to provide day-to-day office and administrative support. This individual will be the first point of contact for visitors and callers and will help ensure the office operates smoothly and professionally.

This is an excellent opportunity for someone who is organized, personable, proactive, and comfortable working in a fast-paced professional office environment.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet guests, clients, and visitors and ensure they receive a welcoming experience
• Prepare and set up conference rooms for meetings
• Coordinate conference room schedules and ensure rooms are clean, organized, and properly stocked
• Order and coordinate lunches, catering, and refreshments for meetings
• Assist with meeting setup and cleanup
• Maintain common areas and help ensure the office remains organized and presentable
• Receive and distribute mail, packages, and deliveries
• Assist with general administrative projects and office support as needed
• Coordinate with vendors and internal team members as necessary

Qualifications

• 2+ years of previous administrative, receptionist, office coordinator, or front desk experience preferred
• Professional and polished communication skills
• Strong customer service and interpersonal skills
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities throughout the day
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Dependable, proactive, and willing to assist wherever needed
• Experience working in a professional services, financial services, private equity, investment, or corporate office environment is a plus

Pay Details: $24.00 to $28.00 per hour

Search managed by: Emily Lepley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.