SSWPBS Dean's Executive Assistant

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Job ID

60625

Location

St. Louis

Full/Part Time

Full-Time

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Hiring Department

Social Work

Job Description

The Executive Assistant provides high-level administrative, operational, fiscal, and event support for the Dean and the School of Social Work, Psychological and Brain Sciences (SSWPBS). The position manages complex scheduling, travel coordination, communications, meeting preparation, confidential correspondence, budget and purchasing processes, and special projects that support effective school operations. Through strong office management, event coordination, technical proficiency, and professional communication, the Executive Assistant helps ensure seamless collaboration and alignment of efforts across faculty, staff, students, university partners, vendors, and visitors.

Shift

40 hours/week. Monday thru Friday

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Experience providing executive-level support within higher education or a comparable professional environment.
• Experience with budget monitoring, purchasing, travel coordination, event planning, and financial processing.
• Experience supporting accreditation activities, website updates, newsletters, or external reporting requirements.
• Demonstrated ability to manage competing priorities while maintaining confidentiality and professionalism.

Anticipated Hiring Range

$22.00-$25.00 per hour

Grade: GGS-008

University Title: EXECUTIVE ASSISTANT

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Sponsorship Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.