Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

LHH Recruitment is seeking a highly organized, tech-savvy Senior Executive Administrative Assistant to support two executives at a manufacturing company near East Phoenix. This role goes beyond traditional administrative support, serving as a strategic business partner to executive leadership by anticipating business needs, driving follow-through on priorities, supporting data-driven decision-making, and identifying opportunities to improve operational efficiency.

The ideal candidate combines exceptional organizational skills with strong technical proficiency, business acumen, and the ability to manage competing priorities in a fast-paced environment. Experience with data analytics and AI tools is preferred, particularly for candidates who enjoy leveraging technology to streamline processes, improve workflows, and support business initiatives.

This job is fully onsite, Monday-Friday and is compensating up to $90,000

Key Responsibilities

• Provide high-level administrative and strategic support to two executives, anticipating needs and helping prioritize business objectives.
• Serve as a trusted partner to executive leadership by identifying opportunities to improve processes, increase efficiency, and support organizational goals.
• Manage complex calendars, coordinate meetings, and ensure executives are prepared for key discussions and business decisions.
• Prepare agendas, presentations, reports, and meeting materials while tracking action items and ensuring timely follow-through.
• Assist with data analysis, reporting, and organizing business information to support executive decision-making.
• Utilize advanced technology and software tools to improve administrative efficiency, workflow management, and reporting.
• Explore and leverage AI tools to streamline processes, automate routine tasks, and improve productivity.
• Manage executive communications and confidential information with professionalism and discretion.
• Coordinate travel arrangements, appointments, and other executive logistics as needed.
• Collaborate with internal departments and stakeholders to facilitate communication, resolve issues, and keep key initiatives moving forward.
• Support special projects, strategic initiatives, and other business priorities as assigned.

Qualifications

• 4+ years years of administrative experience, including supporting C-Suite executives.
• Strong business acumen and the ability to think proactively, anticipate needs, and contribute beyond traditional administrative responsibilities.
• Strong technical skills and proficiency with Microsoft Office, particularly Excel, PowerPoint, and Outlook.
• Experience working with data, spreadsheets, reporting, or analytics.
• Experience with data analytics and AI tools is preferred.
• Exceptional organizational skills, attention to detail, and time management.
• Strong written and verbal communication skills, with the ability to work effectively across all levels of an organization.
• Ability to manage multiple priorities, exercise sound judgment, and work independently.
• Demonstrated professionalism when handling confidential information.
• Experience in a manufacturing or industrial environment is a plus.

Interested? Please apply now!

Pay Details: $80,000.00 to $90,000.00 per year

Search managed by: Cassandra Nienow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.