Senior Associate Attorney

Finance Operations Specialist (Remote)

• $29.80 to $37.50 per hour
• Full-Time, Non-Exempt
• Remote

The Finance Operations Specialist supports both the Finance Manager and Payroll Manager in executing day-to-day finance operations and maintaining the accuracy and integrity of the firm's financial records. This role includes performing reconciliations across the firm's accounting, case cost, and expense systems, assists with accounts payable, and identifies, investigates...

The Finance Operations Specialist supports both the Finance Manager and Payroll Manager in executing day-to-day finance operations and maintaining the accuracy and integrity of the firm's financial records. This role includes performing reconciliations across the firm's accounting, case cost, and expense systems, assists with accounts payable, and identifies, investigates, and resolves discrepancies that surface across reports and platforms. The position also provides backup support for payroll for adjacent tasks. Note: This role does not process payroll. Success in this role calls for exceptional attention to detail, comfort working in environments where outcomes are binary (correct vs. incorrect), and the ability to manage multiple priorities and deadlines while handling confidential information with discretion.

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Core Responsibilities

Payroll Support (Backup) and Business Expense Reimbursements (T&E Reports)

• Provide backup and overflow support for payroll-adjacent tasks under the direction of the Payroll Manager. Note: This role does not process payroll.
• Assist with employee reimbursements and verification of related documentation in accordance with firm policy and basic IRS requirements.
• Support internal reviews and external audit requests by gathering and organizing requested records.
• Apply the firm's policies and procedures to assist with payroll-adjacent tasks accurately and consistently. Examples of payroll-adjacent tasks could include accounts receivable, quarterly payroll tax audits across 26 states, companywide payroll profile audits following annual open enrollment and/or year-end performance review.

Accounts Payable

• Receive, review, and process vendor invoices, ensuring accuracy, completeness, proper authorization, and timely payment.
• Maintain and update vendor master records, including collecting and verifying W-9s and payment details to support accurate year-end 1099 reporting.
• Help maintain accounts payable for internal controls, documentation, and audit-ready records.

Case Cost Reconciliation

• Reconcile advanced client and case costs between the case cost tracking system (Clio), accounts payable system (Ramp), and the firm's accounting records (QuickBooks Online).
• Compare records across systems to confirm that transactions are accurately captured, categorized, and aligned.
• Ensure case-related expenses are accurately recorded, allocated to the correct matter, and supported by documentation.
• Maintain organized supporting documentation for all reconciliations to support audit readiness.
• Flag and help resolve discrepancies in case cost entries.
• Assist with compilation and review of annual, year-to-date and quarterly case costs.
• Provide support on ad hoc finance projects, including reporting and process improvements.

Qualifications

Baseline Qualifications (Required)

• Extremely detail-oriented, with a high degree of accuracy across all work.
• Ability to meet deadlines and manage multiple priorities simultaneously.
• Proficient in Excel, including data organization, basic formulas, and data manipulation/analysis.
• Ability to complete audits and identify discrepancies.
• Trustworthy and discreet when handling sensitive and confidential information.

Helpful Knowledge (Expertise Not Required; Direct Experience a Plus)

This role does not process payroll, but a basic, working familiarity with the following helps ensure tasks are completed accurately without the need for training from the ground up:

• Core payroll concepts - earnings vs. deductions vs. taxes; W-2s and W-4s; biweekly payroll cycles; SIT/SUI payroll taxes.
• 401(k) contributions and basic benefits deductions.
• Accounts receivable and billing processes.
• Employee reimbursements and basic IRS requirements.
• Ability to quickly learn and combine the firm's policies and procedures with a generalized understanding of payroll and finance to support payroll and finance-related tasks when needed.
• Comfort navigating HRIS platforms. Experience with Paylocity is a plus.
• Strong attention to detail in environments where processes are binary, correct vs. incorrect, and require precision.

Preferred / Bonus Qualifications (Not Required)

• Experience with accounts payable workflows and systems, including Ramp.
• Experience with Clio or other legal billing systems.
• Familiarity with accounting systems, such as QuickBooks Online.
• Experience reconciling data across multiple systems.
• Familiarity with AI productivity tools such as Claude.

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