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Senior Administrative Assistant

Varite, Inc

  • San Jose, CA
  • 28 days ago
  • $80–$88.02 Per Hour

Highlights

Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.

Numbers & Facts

LocationSan Jose, CA
Salary$80–$88.02 Per Hour

Description

Pay Rate Range: $80 - $88.02/hr. on W2
Duties: What you'll do:
  • Executive's calendar and meeting management maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
  • Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms domestic & international.
  • Process business expense reimbursement requests, invoices and manage POs.
  • Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
  • Coordinate assistance with office space, equipment, software, office-related matters, and events.
  • Be onsite, in office regularly and able to assist with in person needs and tasks.
  • Ability to travel occasionally to provide on-site support at team offsite events.
  • Manage team access to shared databases (SharePoint, OneNote, Wiki).
  • Regularly collaborate with cross-functional Administrative & Executive Assistants.
Skills: What is needed:
  • 5+ years of experience as Administrative Assistant within a high-tech organization
  • Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
  • Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
  • Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
  • Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
  • Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
  • Able to apply the utmost discretion when dealing with sensitive and confidential material.
Education:
  • Bachelor's Degree or equivalent work experience.

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