Senior Administrative Assistant

Overview:

Reporting to the Executive Assistant to the CEO, the Sr. Administrative Assistant provides comprehensive administrative and operational support to designated members of the Executive Leadership Team, ensuring the efficient day-to-day functioning of executive support. This role is responsible for coordinating schedules, supporting meetings and events, preparing documents, managing travel and expense processes, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality. This is a full-time, hybrid position, based out of Alpharetta, GA. 

Key Responsibilities: 

• Provide day-to-day administrative support to designated members of the Executive Leadership Team (ELT).
• Manage calendars, schedule meetings, and coordinate appointments.
• Coordinate travel arrangements and logistics, including flights, hotels, and ground transportation, as needed.
• Prepare, reconcile, and submit expense reports.
• Coordinate meetings and events, including room reservations, agendas, materials, and logistics.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain and organize electronic records, cloud-based files, and shared collaboration platforms to support efficient access, document retention, and information security.
• Handle confidential and sensitive information with discretion.
• Utilize sound judgment and decision-making skills to effectively manage significant and time-sensitive matters in support of the Executive Leadership Team (ELT).
• Serve as a primary point of contact for internal departments and external vendors regarding Executive Leadership Team (ELT) initiatives.
• Assist with special projects by coordinating tasks, tracking progress, and following up on action items.
• Conduct research in partnership with the Executive Assistant to support administrative and operational needs, including but not limited to evaluating vendor options, selecting meeting venues, and preparing travel arrangements, etc.
• Identify opportunities to improve administrative processes and increase efficiency in the area of Executive Support.
• Conduct business-related errands as needed to support executive and organizational priorities, including response(s) to time-sensitive requests with limited advance notice, at times.
• Perform other administrative duties as assigned by the Executive Assistant.

Qualifications: 

• Education:  
  • Bachelor’s Degree or equivalent experience required.
• Experience:  
  • Minimum 5 years of experience in an administrative support role.
  • Experience supporting multiple priorities in a fast-paced professional environment preferred.
• Skills: 
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • High level of professionalism and discretion when handling confidential information.
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Ability to prioritize multiple tasks and meet deadlines with minimal supervision.
  • Strong attention to detail and problem-solving skills.
  • Excellent interpersonal and customer service skills.
  • Ability to work independently and collaboratively in a team environment.
  • Adaptability and a proactive approach to supporting business operations.
• Additional Requirements: 
  • Required to have reliable personal vehicle to perform business-related errands, including responding to time-sensitive requests with minimal notice. 

Physical Requirements and Work Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Mobility & Posture: May require occasional sitting, standing, walking, climbing, reaching, bending, or stooping.
• Lifting/Carrying: May require lifting and carrying items 50 pounds or more, depending on the role.
• Manual Dexterity: Frequent use of hands and fingers for typing, writing, grasping, and operating office or job-specific equipment.
• Driving: Some roles may require the ability to operate a motor vehicle for extended periods and maintain a valid driver’s license.

Specific requirements may vary by role. Contact an HR representative for details related to the position.

Kuros Biosciences is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Kuros Biosciences complies with GDPR and the California Consumer Privacy Act (CCPA). View our CCPA Notice here.