Secretary - Adult Probation

Secretary - Adult Probation

Salary

$41,000.00 Annually

Location

Various Locations, TX

Job Type

Full-Time Non-Exempt

Job Number

26-197

Department

CSCD - 7125 - Per Capita

Opening Date

09/30/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

Under general supervision, performs a variety of technical-clerical work of an accounting nature for the County adult probation program. Work involves utilizing computer-driven data entry equipment to prepare and maintain probationer account records, balancing receipts, and preparing financial records and process reports. Employee is also responsible for performing a variety of general clerical assistance duties, such as preparing routine correspondence, processing mail, and answering telephones and greeting visitors. Duties assigned to employees in this job title may vary according to allocation of workload and specific needs of the Division. Reports to the Administrative Supervisor.

Examples of Duties

• Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; summarizes information for standard reports, selecting data from varied sources.
• Prepares and maintains probationer account records, entering personal data, probation provisions and restrictions, supervision and reporting requirements, fees and/or restitution payment schedules, etc.; receives correspondence and appropriate documentation for probationers transferred to County, and establishes accounts and prepares correspondence to advise probationers to report; amends probationers account files to reflect receipt of payments, changes in probation status, etc.; closes out probationers files upon end of probation period, revocation of probation, or as otherwise appropriate.
• Receives payments from probationers or via mail, entering payments into proper account files and issuing receipts; balances cash on hand with receipts for individual accounts, and prepares daily reports; prepares bank deposits.
• Answers telephones and greets visitors, receiving inquiries and providing information or referring callers to proper official, as appropriate; records and relays messages, as appropriate.
• Types materials into form from typed or handwritten copy or machine dictation using a variety of complicated formats for preparing correspondence, reports, legal motions, manuscripts, etc.; assumes responsibility for correctness of spelling, punctuation, format, and grammar.
• Distributes incoming mail and processes outgoing mail.
• Maintains a variety of computerized and tangible files, filing and retrieving information as requested or otherwise necessary.
• Maintains office supply inventories, ordering and distributing supplies as necessary; prepares photocopies of necessary forms to maintain supplies.
• Prepares contracts for service vendors and reviews invoices submitted by service vendors; maintains list of contracted service vendors.
• Performs other related work as required.

Minimum Qualifications

• Graduation from high school or a general equivalency diploma (GED), preferably supplemented by course work in secretarial science or bookkeeping, and 1 to 2 years of experience in clerical work, including use of computer-driven word processing, spreadsheet and file maintenance programs; or an equivalent combination of education and related experience.

Bilingual in English and Spanish preferred.

Supplemental Information

To ensure proper delivery of emails, please add jobs@dentoncounty.gov to your email safe list.

Please contact Indira Polanco at (940) 349-3300 for benefits information.

01

Failure to accept the acknowledgement statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below. COMPLETED APPLICATION ACKNOWLEDGEMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions, shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and todays date as acceptance of this acknowledgement. If you do not accept this acknowledgement, please understand that your application will be rejected.

02

Do you have a high school diploma or GED?

• yes
• No

03

Please indicate the highest level of education obtained:

• No High School Diploma or GED
• General Equivalency Diploma
• High School Diploma
• Associates Degree
• Bachelors Degree
• Masters Degree
• Juris Doctorate
• PHD
• Medical Doctor

04

How many credit hours have you earned at an accredited college or university? This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.

• No College Credit - 14 Credit Hours
• 15-29 Credit Hours
• 30-44 Credit Hours
• 45-59 Credit Hours
• 60-89 Credit Hours
• 90-119 Credit Hours
• 120-149 Credit Hours
• 150-179 Credit Hours
• 180-209 Credit Hours
• 210-239 Credit Hours
• 240-269 Credit Hours
• 270-299 Credit Hours
• 300-329 Credit Hours
• 330-359 Credit Hours
• 360-389 Credit Hours
• 390 Credit Hours or more

05

I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and todays date as acknowledgement. If you did not indicate completion of credit hours, please enter N/A.

06

Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace: NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

• Less Than 6 Months
• At least 6 Months, but less than 1 Year
• 1 Year
• At least 1 Year 6 months, but less than 2 years
• 2 Years
• 3 Years
• 4 Years
• 5 Years
• 6 Years
• 7 Years
• 8 Years
• 9 Years
• 10 Years
• 11 Years
• 12 Years
• 13 Years
• 14 Years
• 15 Years or more

07

Are you presently involved in any criminal proceedings, (i.e. required to appear in court and/or pay a fine, pay probationary fees, on probation, or deferred adjudication), for a felony or misdemeanor, excluding minor traffic violations?

• Yes
• No

08

Have you ever been arrested or convicted of a violation of any criminal statute in any state, whether a misdemeanor or felony?

• Yes
• No

09

If you have answered yes, to either of the previous two questions, please provide the following information: List the type of arrest and/or conviction (felony or misdemeanor), the date of arrest and/or conviction, the type of arrest and/or conviction (describe the nature of the offense), and the disposition of the arrest and/or conviction (jail/prison, probation, reduced charge or dismissed) for each offense. If you responded no, to both of the previous two questions, please enter, N/A.

10

Are you bilingual in Spanish and English?

• Yes
• No

11

Where did you hear about this position?

• Denton Record Chronicle
• Governmentjobs.com
• Monster.com
• Indeed
• Craigslist
• Facebook
• Other

12

If you selected "Other" in the previous question, please specify how you were referred to this position.

13

Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgement below. Failure to accept the acknowledgement statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. INTERVIEW ACKNOWLEDGEMENT: I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and todays date as acceptance of this acknowledgement. If you do not accept this acknowledgement, please enter N/A.

14

I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation to include: contacting any current and/or previous institutional employers, reference checks, criminal searches and verification of credentials. Please enter your initials and todays date as acceptance of this acknowledgement. If you do not accept this acknowledgement, please understand that your application will be rejected.

Required Question

Employer Denton County

Address 1 Courthouse Dr

Denton, Texas, 76208

Phone 940-349-3080

Website https://dentoncounty.gov/jobs