School of Engineering Dean's Office Manager

School of Engineering Deans Office Manager

Office of the Dean University of New Mexico - School of Engineering

The School of Engineering at the University of New Mexico is a vanguard for inclusive excellence - a place where everyone belongs thrives and shines. Through research education and innovation we serve the land and its people by designing transformative solutions - from products and systems to infrastructure - that improve lives across New Mexico and beyond.

The Office of the Dean is seeking an experienced highly organized professional to serve as the Deans Office Manager supporting the Schools senior leadership and ensuring the smooth operation of the Deans Office. We welcome candidates from higher education government nonprofit research and private sector environments who have supported senior leaders in complex organizations. This is a front office position.

This position plays a central role in the success of the Deans Office and the School of Engineering. The Deans Office Manager provides high-level administrative support to the Dean Associate Deans and the Academic Operations Officer managing complex calendars travel and confidential correspondence. Key duties include acting as a liaison with internal and external stakeholders coordinating meetings preparing reports and materials and maintaining efficient office operations. The person in this role will interact regularly with faculty leadership university administrators industry partners and community stakeholders and must be able to represent the School and the Dean in a professional manner with efficiency discretion and professionalism.

Successful candidates bring exceptional judgment strong communication skills and the ability to manage multiple priorities while maintaining a welcoming and highly professional environment for faculty staff students and external partners.

Key Responsibilities

Responsibilities include but are not limited to

Executive Support & Coordination Manage complex calendars for the Dean and senior leadership including prioritizing requests coordinating schedules across multiple stakeholders and resolving conflicts. Serve as the primary point of contact for internal and external scheduling and coordination requests. Coordinate executive travel arrangements logistics and briefing materials. Draft and manage confidential communications and correspondence on behalf of the Deans Office. Anticipate executive needs and proactively address issues to ensure continuity and efficiency.

Office Operations Oversee day-to-day operations of the Deans Office to ensure a smooth efficient and professional work environment. Maintain organized systems for documents communications and administrative workflows. Responsible for purchasing and inventory management for the office. Will hold and reconcile corporate credit card transactions in accordance with University policy. Identify opportunities to improve office processes and implement operational improvements.

Meetings Governance and Events Prepare agendas materials and follow-up actions for School-level meetings. Record and maintain official meeting minutes familiarity with Roberts Rules of Order is preferred. Coordinate events and special projects ranging from small executive meetings to large gatherings with complex agendas and logistics. Must be able to work occasional weekends and off hours.

Academic & Administrative Coordination Maintain the college-level academic course schedule and coordinate catalog and curriculum updates with the Associate Dean. Support staff and student hiring processes in collaboration with the Academic Operations Officer. Oversee the Deans Professional Development Fund and related financial processes.

Application Instructions

If this opportunity aligns with your experience and career goals we invite you to apply.

Please submit Resume Cover letter required

Your cover letter must address Your experience supporting a Dean CEO VP or comparable executive leader to include complex scheduling. Your approach to anticipating the needs of senior leadership and being proactive in your work. Your experience managing an office and tracking multiple priorities and deadlines.

Applications submitted without a cover letter will not be considered.