SBT Operations Coordinator

POSITION SUMMARY

The Operations Coordinator functions as the chief process manager and administrative strategist for the

School of Business and Technology. Moving far beyond legacy office management or clerical support, this

position handles complex systems coordination, data repository management, institutional reporting, and

resource oversight. In addition to serving as a high-level project manager who protects the Dean's executive

time and orchestrates division financial procedures, this role provides secondary support for student

registration and academic advising workflows to ensure comprehensive divisional coverage during peak

enrollment cycles.

TASKS & RESPONSIBILITIES

• Executive Administration & Calendar Governance: Serve as the strategic gatekeeper of the Dean's

schedule. Analyze, prioritize, and filter incoming communications and administrative requests to optimize

the division's leadership workflows.

• Fiscal Management & Procurement Engineering: Direct the processing, verification, and reconciliation of

all division expenditures, institutional purchasing, and travel expense frameworks. Compile routine fiscal

analysis reports for the Dean to guide budget utilization.

• Academic Systems Logistics & Reporting: Partner with central units (Registrar, HR, Finance, Provost) to

coordinate course schedules, cross-department tracking, and faculty teaching load logistics. Maintain

accurate internal records for academic compliance and program reviews.

• Secondary Registration & Student Advising Support: Provide auxiliary advising and registration assistance

to students, partnering with the Academic Coordinator to handle course additions, drops, and general

scheduling navigation during high-volume registration periods.

• Standard Operating Procedures (SOPs) & Digitization: Build and maintain centralized digital repositories

for department documentation. Audit operational procedures, eliminate redundant bottlenecks, and

leverage digital tools to automate routine internal communication structures.

• Faculty Operations Support: Coordinate the administrative onboarding of full-time and adjunct faculty,

ensuring immediate access to learning management systems, instructional frameworks, and physical

department infrastructure.