Remote Operations Administrative Assistant

Careerscape is recruiting on behalf of our client, a growing New York-based organization, for a full-time, fully remote Operations Administrative Assistant. This is a great launchpad for someone starting their career who wants real exposure to how a business runs day to day, with a supportive team and clear room to grow into broader operations roles.

The day-to-day is a mix of organizing, coordinating, and problem-solving. You will keep schedules, records, and workflows moving smoothly so the operations team can focus on the bigger picture. People who thrive here are dependable, detail-oriented, comfortable working independently from home, and happiest when they are making things run more smoothly for others.

Responsibilities

• Provide day-to-day administrative support to the operations team
• Manage calendars, schedule meetings, and coordinate internal and external appointments
• Maintain accurate electronic files, records, and databases
• Enter, update, and verify data in internal systems and spreadsheets
• Prepare reports, meeting agendas, and routine correspondence
• Track vendor orders, invoices, and supplies, and follow up on open items
• Respond to internal and external inquiries by email and phone in a professional manner
• Support process improvement efforts by documenting procedures and flagging bottlenecks
• Assist with special projects and other administrative tasks as assigned

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 0-1 years of administrative, office support, or related experience (internships and coursework count)
• Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail
• Strong written and verbal communication skills
• Excellent organization and time-management skills with strong attention to detail
• Ability to prioritize tasks and meet deadlines in a remote environment
• Comfortable learning new software and tools quickly
• Reliable high-speed internet and a quiet home workspace
• Authorization to work in the United States

Benefits

• Medical, dental, and vision insurance
• 401(k) plan with employer match
• Paid time off and paid holidays
• Fully remote work with a flexible home office setup
• Home office or equipment stipend
• Paid training and onboarding
• Clear career growth path within operations
• Employee assistance and wellness programs