Remote Administrative Assistant

Careerscape is recruiting on behalf of our client, a growing New York-based organization, for a full-time remote Administrative Assistant. This entry-level role is a great launchpad for someone who loves keeping things organized and wants to build a career in office operations, supporting a collaborative team from the very start.

Day to day, you will manage calendars, inboxes, documents, and a steady stream of small requests that keep the team running smoothly. People who thrive here are dependable, detail-oriented communicators who stay calm when priorities shift, enjoy being the go-to person, and are eager to learn new tools and processes in a remote setting.

Responsibilities

• Manage and coordinate calendars, meetings, and appointments for team members
• Triage and respond to emails, phone calls, and incoming requests in a professional manner
• Prepare, proofread, and format documents, reports, and presentations
• Maintain accurate digital filing systems and internal records
• Schedule and organize virtual meetings, including agendas and follow-up notes
• Track and process expense reports, invoices, and basic purchase requests
• Data entry and updating of databases and spreadsheets with a high level of accuracy
• Coordinate travel arrangements and event logistics as needed
• Support cross-functional teams with ad hoc administrative projects
• Protect confidential information and uphold company policies

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 0-1 years of administrative, office, or customer service experience (internships and coursework count)
• Strong written and verbal communication skills
• Proficiency with Microsoft Office or Google Workspace
• Excellent organization and time management skills
• Comfortable with video conferencing and collaboration tools such as Zoom, Teams, or Slack
• Attention to detail and accuracy in all work
• Ability to work independently from a home office with reliable high-speed internet
• Authorization to work in the United States

Benefits

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and paid holidays
• Fully remote work with flexible home-office setup
• Home office equipment or stipend
• Paid training and professional development
• Health and wellness resources
• Clear path for career growth into senior administrative or operations roles