Careerscape is recruiting on behalf of our client, a growing organization, for a full-time, remote Admin and Operations Coordinator. This is a great entry point for someone who wants to build a career in business operations, with real ownership of the processes that keep a team running smoothly. You will work closely with leadership and cross-functional teammates, gaining broad exposure to how a business operates day to day.
The day-to-day blends calendar and inbox management, document and data upkeep, vendor and scheduling coordination, and process improvement. People who thrive here are organized, curious, and reliable self-starters who communicate clearly in writing, enjoy solving small problems before they become big ones, and are comfortable working independently in a remote environment.
Responsibilities
- Provide day-to-day administrative support to the operations team and leadership
- Manage calendars, schedule meetings, and coordinate internal and external appointments
- Maintain accurate records, databases, and shared files across internal systems
- Prepare reports, presentations, meeting agendas, and follow-up notes
- Coordinate with vendors, suppliers, and service providers on orders and scheduling
- Process invoices, expense reports, and routine paperwork in a timely manner
- Track projects and tasks, following up with stakeholders to keep work on schedule
- Identify opportunities to streamline workflows and help document standard procedures
- Serve as a point of contact for internal inquiries and route requests appropriately
- Support onboarding logistics for new team members and special projects as needed
Requirements
- High school diploma or equivalent required; associate or bachelor's degree preferred
- 1 year of administrative, operations, or customer-facing experience preferred; internships count
- Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail
- Strong written and verbal communication skills
- Excellent organization, time management, and attention to detail
- Ability to prioritize multiple tasks and meet deadlines independently
- Comfortable learning new software and collaboration tools such as Slack, Zoom, or project management platforms
- Reliable high-speed internet and a quiet, dedicated home workspace
- Authorization to work in the United States
Benefits
- Fully remote work with flexible home-office setup
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off and paid holidays
- Paid sick leave
- On-the-job training and clear career growth paths
- Home office or technology stipend
- Paid parental leave
- Employee assistance program and wellness resources
- Collaborative, supportive remote team culture