Receptionist / Administrative Assistant- Location: North Houston Area
- Schedule:100% In Office
Our client is seeking a polished, professional Receptionist/Administrative Assistant to become the face of our organization. This role is perfect for someone with a servant's heart, a positive attitude, excellent communication skills, and a genuine desire to create a welcoming experience for visitors, employees, vendors, and customers. In addition, they are seeking someone who takes ownership of the front office, enjoys supporting multiple departments, and thrives in a fast-paced business environment.
- Warm, friendly, and professional personality
- Excellent phone presence and communication skills
- Polished business-professional appearance
- Strong customer service mindset
- Positive attitude and willingness to help wherever needed
- Organized, dependable, and detail-oriented
- Comfortable interacting with executives, employees, customers, vendors, and guests
- Someone who takes pride in creating a first-class office experience
Key Responsibilities:- Serve as the first point of contact for all visitors and callers
- Welcome and direct guests, customers, vendors, applicants, and delivery personnel
- Answer, screen, and route incoming phone calls professionally
- Manage conference room schedules and meeting preparations
- Maintain visitor logs and coordinate guest access
- Receive and distribute mail, packages, and deliveries
- Keep reception, conference rooms, kitchen, and common areas organized and presentable
- Monitor and replenish office and kitchen supplies
- Provide administrative support including filing, scanning, data entry, document preparation, and general office projects
- Assist Human Resources with onboarding paperwork, interview scheduling, and new hire activities
- Support Accounting with administrative and clerical projects
- Coordinate with various departments to ensure smooth office operations
- Assist with vendor coordination and office services
- Handle confidential information with discretion and professionalism
- Perform other administrative duties as needed
Qualifications:- 1+ years of receptionist, administrative, customer service, or office support experience
- Proficiency with Microsoft Office including Outlook, Word, and Excel
- Strong verbal and written communication skills
- Excellent organizational and multitasking abilities
- Professional demeanor and presentation
- Ability to prioritize tasks and work independently
- Strong attention to detail and follow-through
You will be successful in this role if you are:- Personable and approachable
- Dependable and punctual
- Resourceful and proactive
- Service-minded
- Professional under pressure
- Comfortable supporting multiple departments and priorities
HOUWD51