Property Administrative Assistant (3 month Temp)

Property Administrative Assistant (3 month Temp)

About the job

Major retail real estate ownership and management company is hiring a Property/Operations Administrative Assistant to backfill an urgent, open seat at one of Brooklyn's largest shopping centers. You'll be the front-line support for Property Management and Operations — owning the front desk and phones, tracking tenant and vendor compliance data, and keeping insurance and financial reconciliation processes current. This is a hands-on, individual-contributor admin seat on a small, close-knit onsite team: you're expected to ramp up fast, work independently once you understand the protocols, and take ownership of a backlog that needs attention now.

Term: Contract (3 months), strong potential for extension or conversion to permanent
Location: Brooklyn, NY, USA (Onsite, 5 days/week — no remote/hybrid)
Compensation: $25-$30/hour

Desired Qualifications:

• 1-3 years in administrative roles, with real comfort ramping up quickly in a new environment
• Genuine Excel proficiency — can build and maintain tracking systems from scratch, not just work inside existing templates
• Has personally handled front-desk or reception responsibilities, not just back-office admin — comfortable with tenants, vendors, and visitors face-to-face and on the phone
• Willing and able to learn several new proprietary software systems quickly, with full training provided
• Holds an active Notary Public commission, or is willing to obtain one within the first 30-60 days
• Comfortable operating independently and taking initiative, while learning and following established company protocols first
• Local to the Brooklyn area, able to start immediately and commit to full onsite availability

This is a contract position placed through an employer-of-record partner. No sponsorship available.