Construction Sr. Project Manager (Heavy Civil) Jobot
Vancouver, WA9 days ago
Highlights
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution; Collaborate with business units and BPA performance managers to help resolve resource allocation issues. Collaborating with SMEs and end users to develop / draft business strategies, approaches, processes and procedures that align with the vision, mission and goals of BPA as reflected by the Key Strategic Initiatives as well as organizational strategic direction presented through the Transmission Business Model and applicable elements within the Strategic Plan.
Numbers & Facts
| Location | Vancouver, WA |
Description
API_TEVS_PM 3_20260923_CORA.docx
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Project Manager 3 (Engineering)
Work Group Location
Vancouver, WA
Specialty
Engineering, Technical, Compliance Standards and Processes
Offsite Work Eligibility*
Routine Telework Eligible
Organization
TEVS
Number of Days Onsite
1 days per Week
Hours
Full-Time, up to 40 hours
Additional Information
Required onsite for meetings/at manager s discretion.
Overtime
5% anticipated
On-Call
No
Travel
Up to 10% for meetings/training
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.
** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This contract assignment is a hybrid assignment that will provide both Business Analysis and Project Management for *** s (BPA s) Transmission Engineering Policy & Governance (TEVS) organization. Project management requirements alone do not necessitate a dedicated full-time resource, these responsibilities are being integrated with business analysis into a single, cohesive role. This assignment is strategically designed to provide the analytical support needed to establish the new function, implement key initiatives, and establish performance metrics to monitor and measure ongoing success. This assignment will provide project management expertise and guidance to cross-organizational project teams working to successfully complete program improvement projects and initiatives in support of the development, implementation, and operation of the standards QA/QC function, including:
During development - benchmarking with applicable entities (internal and external to BPA) and leveraging expertise and cross-organizational collaborative relationships to help stand up the function in TEVS for success.
During implementation and operation - collaborating with cross-organizational stakeholders and SMEs to determine project priorities, added value/return on investment, and working with teams of SMEs to successfully complete projects and implement solutions.
Maintain the TEV QA/QC Process and SharePoint website while collaborating with teams across the agency to resolve the issues submitted into the system.
Providing recommendations on establishment of feedback loops, metrics, and ways to present the value obtained from project implementation efforts.
Assisting the Reliability Standards Owner (RSO) and business stakeholders with developing the prioritization of and working with teams of SMEs to successfully complete associated corrective action plan projects.
Developing and supporting business operations processes; documenting/mapping the current and future states; performing gap analysis; identifying, evaluating, and proposing alternative solutions to assist in the implementation of process and other related changes across TEV and TE.
Organization
TEVS is the centralized authority and manager of programs and processes associated with Transmission Services technical standards and specifications and is the Transmission Engineering Reliability Standards Owner (TE RSO) for assigned NERC/WECC Reliability Standards. Transmission Engineering Policy & Governance is a dynamic group of highly motivated and independently focused subject matter experts (SMEs) in their own specialties. This specific assignment requires an individual who is well suited to collaborating with multiple SMEs, is self-directed, organized and motivated, has a high aptitude for verbal and written communications; and has strong abilities to navigate sometimes vague, conflicting or changing priorities, while helping others do the same, without losing focus and detail.
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Plan, initiate, facilitate, drive, and assist the BPA manager and Transmission management team in support of critical process development for corrective action/value engineering projects from inception to conclusion and in accordance with BPA and industry project management principles and standards by:
Participating in and Change Management activities with the business, as requested, by engaging in efforts to stand up and communicate changes that have been approved for initiation of the TE QA/QC function. Potential impacts could be in the areas of technology, processes and business practices to impacted organizations across Transmission. This may include:
Developing new procedures, processes and business practices;
Drafting and recommending change management approaches, techniques and communication;
Drafting required training materials.
Performing interviews and research with organizations and electrical utilities to identify business requirements for the development of the corrective action program.
Performing interviews and research with organizations and electrical utilities to determine business requirements for specific corrective action tasks associated with gaps in requirements documentation and associated/resulting errors during design/construction.
Analyzing critical business systems and processes to integrate organizational work group analysis into useable data for decision making and prioritization.
Collaborating with SMEs and end users to develop / draft business strategies, approaches, processes and procedures that align with the vision, mission and goals of BPA as reflected by the Key Strategic Initiatives as well as organizational strategic direction presented through the Transmission Business Model and applicable elements within the Strategic Plan.
Working with key stakeholders and project managers to provide consensus-based business solutions (people, process, and technology), that are scalable, adaptable, and synchronized with ever-changing business needs.
Collaborating with subject matter experts (SMEs) to draft cost estimates for specified work, such as project budgets.
Providing expertise and facilitating the efforts of other SMEs and analysts in the analysis, planning, and execution of plans impacting the organizations they support.
Utilizing advanced facilitation and modeling tools for engaging executives and stakeholders for developing and revising strategy, implementation planning, and sequencing.
Focusing on the people side of changes introduced by the business technology project including changes to business processes, systems and technology, job roles and skills, and organization structures. This work may include:
Meeting with internal personnel (stakeholders) from impacted orgs to address concerns, communicate and provide a deeper understanding of the reasons for changes;
Assisting with the drafting of org-specific procedures, processes and training materials.
Working to drive faster adoption, greater ultimate utilization, and higher proficiency on changes impacting employees in the organization such that business results are achieved by promoting a greater understanding of the need for and benefits of proposed changes. This may include meeting with impacted personnel to incorporate feedback and respond to internal stakeholder concerns.
Analyzing, facilitating, modeling and organizing information in order to elicit requirements, reconcile conflicts, and distinguish solution ideas from business needs.
Supporting the analysis and drafting of system specifications, diagrams, and process maps to assist with developing current state vs. future state documentation and decision-making support data.
Facilitating the requirements, elicitation and development processes including:
Organizing workshops, presenting and validating findings;
Assisting in the development of business cases;
Highlighting the changes discovered during analysis.
Decomposing high-level information into details and abstracting up from low-level information to resolve solution vs. requirements conflicts.
Working with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities, requirements, and team positions to build consensus among stakeholders and project team members.
Completing documentation for project development efforts (including use cases, requirements, test plans, process maps, and desk procedures) and work closely with development and business teams to ensure successful implementation.
Performing technical interviewing in the Operational, Engineering and Field personnel to inform Corrective Action Plans
Communicating with a wide variety of technical and business experts in both individual and group settings. Communication may include facilitation, strategic navigation and diplomatic conflict resolution with internal stakeholders, end users and BPA managers.
Search for areas where cost reduction opportunities may be available, such as cases where industry may implement similar designs/infrastructure/requirements at reduced cost.
Create Word documents, Excel spreadsheets, Power Point presentations, Visio flowcharts and MS Project input in support of business requirement definition and specification development.
Create / draft technical documentation to support system requirements, system design, system security, and operational manuals that meet compliance with any related regulations and standards, such as those of Western Electricity Coordinating Council (WECC) s North American Electric Reliability Corporation (NERC) - Critical Infrastructure Protection (CIP), Federal Energy Regulatory Commission (FERC), Federal Information Security Management Act (FISMA), etc.
Facilitate complex large-sized, short-term to multi-year projects. Many of these projects are high visibility projects to Senior Management, requiring monthly project status updates.
Provide coordination from the Scoping Phase of the project through documented Close Out procedures.
Assist BPA management with implementing project tasks on a daily basis (may include multiple projects) with regard to time, resources, schedule and quality. Provide updates and findings to BPA manager.
With oversight and approval from the BPA manager, coordinate activities for designated project(s) to verify that goals or objectives of the project are accomplished within the prescribed time frame and resource parameters.
Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables and goals.
Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
Work with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions to build consensus among stakeholders and project team members.
Issue project status reports on a regular or as requested basis.
Collaborate with the BPA manager (or assigned designee) to define the frequency and content of status reports from the project team; review and analyze results, troubleshooting concerns or problem areas and provide mitigation options and weighted recommendations.
For large projects, may coordinate and guide other Project Managers that are managing sub-projects. Draft monthly executive summary report.
Interact and collaborate with external stakeholders, often navigating complex business relationships.
Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.
Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.
Identify and request resources and resolve resource allocation issues with business units and performance managers. Alert BPA staff of any resource allocation issues and recommend solutions (see note above).
Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA performance managers;
Alert BPA manager of and obtain appropriate authorization for any potential changes to project schedule or performance;
Organize, coordinate and facilitate the work of project teams and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage;
Assist the BPA manager in building and coordinating an effective team and provide recommendations for allocating team members to project tasks (see note above).
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution;
Collaborate with business units and BPA performance managers to help resolve resource allocation issues.
Support the project team through the project management process (creating and implementing the project management plan); schedule and facilitate team meetings and coordinate activities of sub-teams.
Facilitate kick-off meetings with sponsors, stakeholders, and partners and validate approval/buy in of project plans and commitment of resources;
Schedule and facilitate project team meetings and coordinate activities of sub-teams;
Draft project plans, resource strategies and resource estimates required to advance each assigned project / defined effort;
Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations;
Issue project status reports on a regular or as requested basis.
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.
Coordinate activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and applicable parameters, escalating concerns to appropriate BPA manager / personnel.
Facilitate the implementation of the project on a daily basis (may include multiple projects) with regard to scope, budget, schedule and quality. Provide updates and findings to BPA manager. (see Note above)
Maintain consistent communication with the project sponsor, performance managers, and clients on the progress of the project versus the plan.
Facilitate project requirements, milestones, and project expectations and monitor the project schedule.
Allocate time in the project plan for the project team to attend all recommended training.
Take a proactive stance regarding risk management by alerting the BPA manager to areas of risk.
Anticipating and identifying potential areas of risk and obtaining guidance from appropriate BPA manager or Contracting Officer.
Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related dependencies.
Maintaining issue, risk, and/or action logs.
Developing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate BPA manager / personnel.
Maintaining issue, risk, and/or action logs and develop contingency plans and status reports to manage risk.
Alert the BPA Manager of any obstacles or work with the sponsor or performance managers and provide recommendations to remove roadblocks so that the team can complete the project.
When necessary, obtain authorization for changes to the project scope, schedule, or performance.
Issue regular status reports, issue final reports or deliverables and generate and act on lessons learned. All final documents will be reviewed and approved by BPA federal staff.
Conduct project postmortems and create a recommendations report in order to identify successful and unsuccessful project elements.
Confer and collaborate with end users to document and resolve existing issues and problems and facilitate the following functions:
Written and verbal sponsor communication;
Project team communications and coordination;
Inter-project team communications and coordination;
Team meeting and sponsor meeting management.
Provide background information, technical input, options and recommendations that facilitate project decision-making. This may include, at management request, arranging, attending and facilitating decision-making sessions/meetings with BPA management, executives and key stakeholders, including, drafting agendas, answering technical questions, and presenting information, options and recommendations for decision-maker consideration.
When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
Process and Controls Support:
Support the development of necessary documentation to provide reporting and audit requirements, including arranging and facilitating meetings with applicable Subject Matter Experts (SMEs) to solicit, gather and compile report information and/or audit artifacts; validate data as accurate and adequate; submit for review by BPA management or standards owner.
Develop / draft new or edit / revise existing processes and procedures, as required by changes; recommend new or revised processes and procedures, submitting for review by BPA management; finalize documentation for management-approved processes and procedures.
Communicate process and procedural changes to applicable parties, providing training or additional explanation as needed / requested. This may require arranging and facilitating meetings to introduce new or revised materials.
Change Management (CM):
Assist BPA management with focus on the people-side of change, including changes to business processes, systems and technology, job roles and skills, and organization structures.
Evaluate information gathered from multiple sources, work with management to facilitate the resolution of conflicting priorities and assist management with building consensus among internal stakeholders.
Develop and present recommendations and supporting analysis for management decisions.
As requested by the BPA Manager, draft and deliver process and systems training to impacted personnel. Develop and recommend change management plans that minimize employee resistance, maximize employee engagement, and empower senior management as change sponsors.
Evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs; incorporate findings and insights into project and change management plans, decision-making information and recommendations and other project considerations as appropriate.
Collaborate with BPA managers, stakeholders, project teams and / or other parties as assigned to create / draft and recommend a comprehensive communication strategy; assist with management-approved implementation activities as requested. Provide expertise and assistance to BPA Managers and Project Managers to validate quality deliverables on a wide range of communication mediums and topics.
Collaborate with other Change Management (CM) Specialists to share best practices, provide recommendations and assistance on critical needs, and coordinate Transmission-wide initiatives.
Develop / draft plans and recommend operations schedules, staffing requirements, and resource allocations for projects.
Document detailed programs while applying applicable standards to all products.
Identify and recommend training needs and include major areas of uncertainty in approach, methodology, or interpretation and evaluation processes resulting from such elements as continuing changes in program, technological developments, unknown phenomena, or conflicting requirements.
Assist BPA management with implementing a Training Plan that successfully allows the user community to efficiently and effectively use a new system or upgraded system. Audience/user Community may include internal and external customers/users.
Prepare / draft and recommend program presentations, in-house and client training, and functional education; arrange, conduct and facilitate management-approved presentations and training sessions.
Develop and present recommendations and supporting analysis for management decisions.
Prepare technical reports, documents, studies, and system documentation as required.
As requested, develop technical system concepts and designs to support proposal development and position papers.
Support organization change process and configuration management efforts by:
Performing system modeling and configuration system baselines
Defining, developing, and documenting new management-approved processes and procedures.
Supporting process and procedure roll-out by assisting with communications, arranging / facilitating any necessary meetings, and drafting related materials.
Develop / draft and recommend training materials; provide, facilitate and conduct training as requested.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
A Master s Degree is preferred
A Bachelor s Degree in Engineering, Business Administration or Management, Organization Development, Computer Science, Communications or a closely related technical field is preferred.
With an applicable Bachelor s degree, 10 years of experience is required.
With a Bachelor s degree not in applicable fields, 12 years of experience is required.
Without a Bachelor s degree, 14 years of experience is required.
Experience must include direct work experience in an engineering project management capacity, including all aspects of process development and execution.
Note: Level 3 is typically responsible for medium to large sized projects (25M or higher lifecycle cost). Typically, as it refers to project size is determined by an average of the workers assigned projects and includes the complexity, visibility and sensitivity of the projects within the past year and is not based on a single project funding amount. All documentation should clearly identify the worker as a Project Manager contracted to BPA and include the name of the worker s employer.
Required Technical Skills & Experience (required on matrix)
Certification in Prosci ADKAR model, or related Change Management methodology.
6+ years of experience using the project management body of knowledge standards and associated tools to successfully lead multiple concurrent projects within a program. Proficiency should include understanding of how the standards and tools are applied to the management of a successful project and across multiple concurrent projects within a program.
6+ years of experience analyzing information and using logic to address work-related issues and problems.
Experience writing and understanding functional and technical specifications
Experience with developing project schedule timelines to reflect major tasks (planning, design, procurement, construction, testing)
Experience with SharePoint, Visio, and MS Project
Experience with Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook); MS Office 2010 proficiency
Experience with / in Process Development
Knowledge and skills in business analysis, implementation, and support of large application projects
Experienced and effective in oral communication with demonstrated skills in facilitation, negotiation and conflict resolution among various stakeholders
Preferred Skills & Experience (optional on matrix)
Project Management Professional (PMP) Certification
Relevant experience in the support of a Project Management Office (PMO)
Prior electric utility work experience in a project management setting.
Technical interviewing skills
Functional/process interviewing skills in the technology environment
Ability to facilitate groups through process design and requirements gathering sessions
Strong technical writing and the ability to present information in various forms such as textual, graphical, and statistical.
Strong analytical thinking, critical thinking and decision-making abilities
Demonstrated knowledge of regulatory compliance documentation and evidence for the energy industry
Demonstrated ability to effectively communicate with highly technical people and lead requirements definition and requirements workshops
Proficient in communication, facilitation and negotiation with stakeholder groups
Strong analytical skills in analyzing, defining and documenting business areas, functions, problems, business needs and opportunities for improvement
Self-directed and assertive in pursuit of root cause analysis, missing information/gaps and data requirements
Demonstrated experience with Engineering Requirements/Business Process Improvements/Metrics/Reporting.
Ability to ramp up quickly working with business subject matter experts/partners/sponsors to document requirements in support of best-value standards and processes
Familiarity with electric utility industry standards and NERC Reliability Standards
Familiarity with the System Development Life Cycle (SDLC) processes
Familiarity with the development and sustainment of a Correction Action Program
Strong technical writing and the ability to present information in various forms such as textual, graphical and statistical
Principles of Project Management and Change Management and leadership
Geographic Information Systems and Asset Management Systems
Requirements Engineering and software development life cycles Data discovery and analysis
Systems infrastructure - architecture dependencies and requirements
Technical interviewing in the Information Technology environment
Modeling of requirements, verification of deliverables
Additional Requirements (not required on matrix)
Valid U.S. Driver s License is required.
First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification
Appendices
The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Access to Confidential / Sensitive Information
Mitigation Measures
Acquisition Planning / Source Selection
CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)
CFTE must complete annual Information Security and Privacy Awareness training.
CFTE must complete and pass background investigations of an appropriate level.
Agency / Org Planning
CFTE are not permitted to serve as voting members for acquisition selections.
All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.
Only Contracting Officers are authorized to obligate BPA funds.
Budget / Finance Prep
All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.
Contract Management
Only Federal Employees may determine budget priorities & allocations.
BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.
Decision Making
All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.
All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).
Direction & Control
(directing BFTE)
CFTE may provide input and recommendations to decision-makers.
Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Disposing Govt. Property
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.
Dissemination of Agency/Policy Information / Training
All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).
Inspection / IT Testing
All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
HR Support
Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
Policy Development
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
All work products must be reviewed and finalized by appropriate federal employees.
Interpretation of Policy/Regulations
BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Representing BPA
Only BPA federal employees may determine the applicability and interpretation of regulations.
CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX
CONTRACT FULL TIME EQUIVALENT (CFTE)
NON-CRAFT HIRING SAFETY TRAINING MATRIX
Purpose:
The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.
This form is intended only as a reference document for contractors.
BPA Requesting Manager
(Last, First MI)
Wheeler, Zachary N
Date
08052026
CFTE Job Title
Project Manager 3 (Engineering)
Org
TEVS
PPE provided by Supplier or Contractor?
Yes No
If yes, list required PPE: Click or tap here to enter text.
Identify which Supplier or Contractor medical surveillance programs are required, if any*
Respirator User
Asbestos
Lead
Silica
Hearing Conservation
Other: Click or tap here to enter text.
No Medical Surveillance
*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.
Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:
Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.
Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).
Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).
Pre-Hire Training should be completed prior to the CFTE starting their assignment.
Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.
Pre-Task Training should be completed prior to conducting the associated task.
Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.
The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.
BPA provided safety training will be the same training provided to Federal Workers.
For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.
For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.
Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.
Office & Remote Work/Telework Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Exposed to a fire in the building
BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.
B
Exposed to an earthquake while in the building
BPA manager will advise of evacuation protocol and designated gathering location.
B
Operating office tools (paper cutter, paper punch, staplers, etc.)
None Identified
B
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use
Optional: SUFS Move Safe (HRMIS 016633)
B
Ergonomics
Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.
B
Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces
Review SOHM Chapter 9
Choose an item.
Optional: Slips, Trips & Falls Training (HRMIS 015076)
Choose an item.
Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)
None Identified. On-the-job familiarization (if using BPA-issued equipment).
Choose an item.
Travel / Field Operation Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Driving vehicles on public and/or non-public roads
Review SOHM Chapter 19
Choose an item.
Defensive/Distracted Driving (HRMIS 017057)
Choose an item.
Worker operates forklifts
Forklift Certification
Choose an item.
Worker operates a fire extinguisher
Fire Extinguisher Use
Choose an item.
Worker operates hand tools
None Identified
Choose an item.
Worker uses personal protective equipment
Personal Protective Equipment
Choose an item.
Worker may be exposed to shock and arc-flash hazard
Shock & Arc Flash Awareness
Choose an item.
Shock & Arc Flash Basic
Choose an item.
Shock & Arc Flash Advanced / Refresher
Choose an item.
Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2
Asbestos Awareness
Choose an item.
Worker required to work in remote areas where bear encounters may take place
Bear Pepper Spray Training
Choose an item.
Worker exposed to rodent and bird droppings1
Biological/Vermin/Hanta Virus
Choose an item.
Worker exposed to hot and/or cold environments
None Identified
Choose an item.
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Worker exposed to chemicals, such as herbicides or pesticides;
Herbicide Cert. Ref. 4-hr
Choose an item.
Herb Certification 8-hr
Choose an item.
Hazardous Communication
Choose an item.
Worker exposed to lead2
Lead Awareness
Choose an item.
Lead Worker Training
Choose an item.
Worker exposed to mercury
None Identified
Choose an item.
Worker exposed to noise2
Hearing Conservation (Initial)
Hearing Conservation (Annual)
Choose an item.
Worker exposed to silica2
Silica - Awareness
Choose an item.
Worker works at heights higher than 4
Fall Protection, Awareness
Choose an item.
Fall Protection, General
Choose an item.
Fall Protection, Advanced
Choose an item.
Ladder Safety
Choose an item.
Fall Protection, Advanced (TLM)
Choose an item.
Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas
First Aid/CPR/AED
(Red Cross or AHA Accredited)
Required only if specified in the API
Choose an item.
Worker performs work alone in remote areas
Wilderness Adv. First Aid
Choose an item.
Worker may prepare, transport or receive hazardous materials
DOT 1: Introduction, Classification, and the Hazardous Materials Table
DOT 2: Packaging, Labeling, Marking, and Placarding
DOT 3: Shipping Papers
DOT 4: Loading and Storage
DOT: Security for Shipment of Hazardous Materials
Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions
DOT Hazardous Material Awareness for the General Hazmat Employee
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1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.
2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.
Other Specific Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
SAMPLE: Worker may make infrequent visits to field locations or substations
Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.
B
X
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General Comments
BPA Requesting Manager Comments/Additional Considerations:
This will be a typical office atmosphere position with sitting and computer work. Going to meetings etc.
F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Project Manager 3 (Engineering)
Work Group Location
Vancouver, WA
Specialty
Engineering, Technical, Compliance Standards and Processes
Offsite Work Eligibility*
Routine Telework Eligible
Organization
TEVS
Number of Days Onsite
1 days per Week
Hours
Full-Time, up to 40 hours
Additional Information
Required onsite for meetings/at manager s discretion.
Overtime
5% anticipated
On-Call
No
Travel
Up to 10% for meetings/training
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.
** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This contract assignment is a hybrid assignment that will provide both Business Analysis and Project Management for *** s (BPA s) Transmission Engineering Policy & Governance (TEVS) organization. Project management requirements alone do not necessitate a dedicated full-time resource, these responsibilities are being integrated with business analysis into a single, cohesive role. This assignment is strategically designed to provide the analytical support needed to establish the new function, implement key initiatives, and establish performance metrics to monitor and measure ongoing success. This assignment will provide project management expertise and guidance to cross-organizational project teams working to successfully complete program improvement projects and initiatives in support of the development, implementation, and operation of the standards QA/QC function, including:
During development - benchmarking with applicable entities (internal and external to BPA) and leveraging expertise and cross-organizational collaborative relationships to help stand up the function in TEVS for success.
During implementation and operation - collaborating with cross-organizational stakeholders and SMEs to determine project priorities, added value/return on investment, and working with teams of SMEs to successfully complete projects and implement solutions.
Maintain the TEV QA/QC Process and SharePoint website while collaborating with teams across the agency to resolve the issues submitted into the system.
Providing recommendations on establishment of feedback loops, metrics, and ways to present the value obtained from project implementation efforts.
Assisting the Reliability Standards Owner (RSO) and business stakeholders with developing the prioritization of and working with teams of SMEs to successfully complete associated corrective action plan projects.
Developing and supporting business operations processes; documenting/mapping the current and future states; performing gap analysis; identifying, evaluating, and proposing alternative solutions to assist in the implementation of process and other related changes across TEV and TE.
Organization
TEVS is the centralized authority and manager of programs and processes associated with Transmission Services technical standards and specifications and is the Transmission Engineering Reliability Standards Owner (TE RSO) for assigned NERC/WECC Reliability Standards. Transmission Engineering Policy & Governance is a dynamic group of highly motivated and independently focused subject matter experts (SMEs) in their own specialties. This specific assignment requires an individual who is well suited to collaborating with multiple SMEs, is self-directed, organized and motivated, has a high aptitude for verbal and written communications; and has strong abilities to navigate sometimes vague, conflicting or changing priorities, while helping others do the same, without losing focus and detail.
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Plan, initiate, facilitate, drive, and assist the BPA manager and Transmission management team in support of critical process development for corrective action/value engineering projects from inception to conclusion and in accordance with BPA and industry project management principles and standards by:
Participating in and Change Management activities with the business, as requested, by engaging in efforts to stand up and communicate changes that have been approved for initiation of the TE QA/QC function. Potential impacts could be in the areas of technology, processes and business practices to impacted organizations across Transmission. This may include:
Developing new procedures, processes and business practices;
Drafting and recommending change management approaches, techniques and communication;
Drafting required training materials.
Performing interviews and research with organizations and electrical utilities to identify business requirements for the development of the corrective action program.
Performing interviews and research with organizations and electrical utilities to determine business requirements for specific corrective action tasks associated with gaps in requirements documentation and associated/resulting errors during design/construction.
Analyzing critical business systems and processes to integrate organizational work group analysis into useable data for decision making and prioritization.
Collaborating with SMEs and end users to develop / draft business strategies, approaches, processes and procedures that align with the vision, mission and goals of BPA as reflected by the Key Strategic Initiatives as well as organizational strategic direction presented through the Transmission Business Model and applicable elements within the Strategic Plan.
Working with key stakeholders and project managers to provide consensus-based business solutions (people, process, and technology), that are scalable, adaptable, and synchronized with ever-changing business needs.
Collaborating with subject matter experts (SMEs) to draft cost estimates for specified work, such as project budgets.
Providing expertise and facilitating the efforts of other SMEs and analysts in the analysis, planning, and execution of plans impacting the organizations they support.
Utilizing advanced facilitation and modeling tools for engaging executives and stakeholders for developing and revising strategy, implementation planning, and sequencing.
Focusing on the people side of changes introduced by the business technology project including changes to business processes, systems and technology, job roles and skills, and organization structures. This work may include:
Meeting with internal personnel (stakeholders) from impacted orgs to address concerns, communicate and provide a deeper understanding of the reasons for changes;
Assisting with the drafting of org-specific procedures, processes and training materials.
Working to drive faster adoption, greater ultimate utilization, and higher proficiency on changes impacting employees in the organization such that business results are achieved by promoting a greater understanding of the need for and benefits of proposed changes. This may include meeting with impacted personnel to incorporate feedback and respond to internal stakeholder concerns.
Analyzing, facilitating, modeling and organizing information in order to elicit requirements, reconcile conflicts, and distinguish solution ideas from business needs.
Supporting the analysis and drafting of system specifications, diagrams, and process maps to assist with developing current state vs. future state documentation and decision-making support data.
Facilitating the requirements, elicitation and development processes including:
Organizing workshops, presenting and validating findings;
Assisting in the development of business cases;
Highlighting the changes discovered during analysis.
Decomposing high-level information into details and abstracting up from low-level information to resolve solution vs. requirements conflicts.
Working with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities, requirements, and team positions to build consensus among stakeholders and project team members.
Completing documentation for project development efforts (including use cases, requirements, test plans, process maps, and desk procedures) and work closely with development and business teams to ensure successful implementation.
Performing technical interviewing in the Operational, Engineering and Field personnel to inform Corrective Action Plans
Communicating with a wide variety of technical and business experts in both individual and group settings. Communication may include facilitation, strategic navigation and diplomatic conflict resolution with internal stakeholders, end users and BPA managers.
Search for areas where cost reduction opportunities may be available, such as cases where industry may implement similar designs/infrastructure/requirements at reduced cost.
Create Word documents, Excel spreadsheets, Power Point presentations, Visio flowcharts and MS Project input in support of business requirement definition and specification development.
Create / draft technical documentation to support system requirements, system design, system security, and operational manuals that meet compliance with any related regulations and standards, such as those of Western Electricity Coordinating Council (WECC) s North American Electric Reliability Corporation (NERC) - Critical Infrastructure Protection (CIP), Federal Energy Regulatory Commission (FERC), Federal Information Security Management Act (FISMA), etc.
Facilitate complex large-sized, short-term to multi-year projects. Many of these projects are high visibility projects to Senior Management, requiring monthly project status updates.
Provide coordination from the Scoping Phase of the project through documented Close Out procedures.
Assist BPA management with implementing project tasks on a daily basis (may include multiple projects) with regard to time, resources, schedule and quality. Provide updates and findings to BPA manager.
With oversight and approval from the BPA manager, coordinate activities for designated project(s) to verify that goals or objectives of the project are accomplished within the prescribed time frame and resource parameters.
Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables and goals.
Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
Work with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions to build consensus among stakeholders and project team members.
Issue project status reports on a regular or as requested basis.
Collaborate with the BPA manager (or assigned designee) to define the frequency and content of status reports from the project team; review and analyze results, troubleshooting concerns or problem areas and provide mitigation options and weighted recommendations.
For large projects, may coordinate and guide other Project Managers that are managing sub-projects. Draft monthly executive summary report.
Interact and collaborate with external stakeholders, often navigating complex business relationships.
Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.
Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.
Identify and request resources and resolve resource allocation issues with business units and performance managers. Alert BPA staff of any resource allocation issues and recommend solutions (see note above).
Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA performance managers;
Alert BPA manager of and obtain appropriate authorization for any potential changes to project schedule or performance;
Organize, coordinate and facilitate the work of project teams and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage;
Assist the BPA manager in building and coordinating an effective team and provide recommendations for allocating team members to project tasks (see note above).
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution;
Collaborate with business units and BPA performance managers to help resolve resource allocation issues.
Support the project team through the project management process (creating and implementing the project management plan); schedule and facilitate team meetings and coordinate activities of sub-teams.
Facilitate kick-off meetings with sponsors, stakeholders, and partners and validate approval/buy in of project plans and commitment of resources;
Schedule and facilitate project team meetings and coordinate activities of sub-teams;
Draft project plans, resource strategies and resource estimates required to advance each assigned project / defined effort;
Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations;
Issue project status reports on a regular or as requested basis.
Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.
Coordinate activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and applicable parameters, escalating concerns to appropriate BPA manager / personnel.
Facilitate the implementation of the project on a daily basis (may include multiple projects) with regard to scope, budget, schedule and quality. Provide updates and findings to BPA manager. (see Note above)
Maintain consistent communication with the project sponsor, performance managers, and clients on the progress of the project versus the plan.
Facilitate project requirements, milestones, and project expectations and monitor the project schedule.
Allocate time in the project plan for the project team to attend all recommended training.
Take a proactive stance regarding risk management by alerting the BPA manager to areas of risk.
Anticipating and identifying potential areas of risk and obtaining guidance from appropriate BPA manager or Contracting Officer.
Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related dependencies.
Maintaining issue, risk, and/or action logs.
Developing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate BPA manager / personnel.
Maintaining issue, risk, and/or action logs and develop contingency plans and status reports to manage risk.
Alert the BPA Manager of any obstacles or work with the sponsor or performance managers and provide recommendations to remove roadblocks so that the team can complete the project.
When necessary, obtain authorization for changes to the project scope, schedule, or performance.
Issue regular status reports, issue final reports or deliverables and generate and act on lessons learned. All final documents will be reviewed and approved by BPA federal staff.
Conduct project postmortems and create a recommendations report in order to identify successful and unsuccessful project elements.
Confer and collaborate with end users to document and resolve existing issues and problems and facilitate the following functions:
Written and verbal sponsor communication;
Project team communications and coordination;
Inter-project team communications and coordination;
Team meeting and sponsor meeting management.
Provide background information, technical input, options and recommendations that facilitate project decision-making. This may include, at management request, arranging, attending and facilitating decision-making sessions/meetings with BPA management, executives and key stakeholders, including, drafting agendas, answering technical questions, and presenting information, options and recommendations for decision-maker consideration.
When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
Process and Controls Support:
Support the development of necessary documentation to provide reporting and audit requirements, including arranging and facilitating meetings with applicable Subject Matter Experts (SMEs) to solicit, gather and compile report information and/or audit artifacts; validate data as accurate and adequate; submit for review by BPA management or standards owner.
Develop / draft new or edit / revise existing processes and procedures, as required by changes; recommend new or revised processes and procedures, submitting for review by BPA management; finalize documentation for management-approved processes and procedures.
Communicate process and procedural changes to applicable parties, providing training or additional explanation as needed / requested. This may require arranging and facilitating meetings to introduce new or revised materials.
Change Management (CM):
Assist BPA management with focus on the people-side of change, including changes to business processes, systems and technology, job roles and skills, and organization structures.
Evaluate information gathered from multiple sources, work with management to facilitate the resolution of conflicting priorities and assist management with building consensus among internal stakeholders.
Develop and present recommendations and supporting analysis for management decisions.
As requested by the BPA Manager, draft and deliver process and systems training to impacted personnel. Develop and recommend change management plans that minimize employee resistance, maximize employee engagement, and empower senior management as change sponsors.
Evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs; incorporate findings and insights into project and change management plans, decision-making information and recommendations and other project considerations as appropriate.
Collaborate with BPA managers, stakeholders, project teams and / or other parties as assigned to create / draft and recommend a comprehensive communication strategy; assist with management-approved implementation activities as requested. Provide expertise and assistance to BPA Managers and Project Managers to validate quality deliverables on a wide range of communication mediums and topics.
Collaborate with other Change Management (CM) Specialists to share best practices, provide recommendations and assistance on critical needs, and coordinate Transmission-wide initiatives.
Develop / draft plans and recommend operations schedules, staffing requirements, and resource allocations for projects.
Document detailed programs while applying applicable standards to all products.
Identify and recommend training needs and include major areas of uncertainty in approach, methodology, or interpretation and evaluation processes resulting from such elements as continuing changes in program, technological developments, unknown phenomena, or conflicting requirements.
Assist BPA management with implementing a Training Plan that successfully allows the user community to efficiently and effectively use a new system or upgraded system. Audience/user Community may include internal and external customers/users.
Prepare / draft and recommend program presentations, in-house and client training, and functional education; arrange, conduct and facilitate management-approved presentations and training sessions.
Develop and present recommendations and supporting analysis for management decisions.
Prepare technical reports, documents, studies, and system documentation as required.
As requested, develop technical system concepts and designs to support proposal development and position papers.
Support organization change process and configuration management efforts by:
Performing system modeling and configuration system baselines
Defining, developing, and documenting new management-approved processes and procedures.
Supporting process and procedure roll-out by assisting with communications, arranging / facilitating any necessary meetings, and drafting related materials.
Develop / draft and recommend training materials; provide, facilitate and conduct training as requested.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
A Master s Degree is preferred
A Bachelor s Degree in Engineering, Business Administration or Management, Organization Development, Computer Science, Communications or a closely related technical field is preferred.
With an applicable Bachelor s degree, 10 years of experience is required.
With a Bachelor s degree not in applicable fields, 12 years of experience is required.
Without a Bachelor s degree, 14 years of experience is required.
Experience must include direct work experience in an engineering project management capacity, including all aspects of process development and execution.
Note: Level 3 is typically responsible for medium to large sized projects (25M or higher lifecycle cost). Typically, as it refers to project size is determined by an average of the workers assigned projects and includes the complexity, visibility and sensitivity of the projects within the past year and is not based on a single project funding amount. All documentation should clearly identify the worker as a Project Manager contracted to BPA and include the name of the worker s employer.
Required Technical Skills & Experience (required on matrix)
Certification in Prosci ADKAR model, or related Change Management methodology.
6+ years of experience using the project management body of knowledge standards and associated tools to successfully lead multiple concurrent projects within a program. Proficiency should include understanding of how the standards and tools are applied to the management of a successful project and across multiple concurrent projects within a program.
6+ years of experience analyzing information and using logic to address work-related issues and problems.
Experience writing and understanding functional and technical specifications
Experience with developing project schedule timelines to reflect major tasks (planning, design, procurement, construction, testing)
Experience with SharePoint, Visio, and MS Project
Experience with Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook); MS Office 2010 proficiency
Experience with / in Process Development
Knowledge and skills in business analysis, implementation, and support of large application projects
Experienced and effective in oral communication with demonstrated skills in facilitation, negotiation and conflict resolution among various stakeholders
Preferred Skills & Experience (optional on matrix)
Project Management Professional (PMP) Certification
Relevant experience in the support of a Project Management Office (PMO)
Prior electric utility work experience in a project management setting.
Technical interviewing skills
Functional/process interviewing skills in the technology environment
Ability to facilitate groups through process design and requirements gathering sessions
Strong technical writing and the ability to present information in various forms such as textual, graphical, and statistical.
Strong analytical thinking, critical thinking and decision-making abilities
Demonstrated knowledge of regulatory compliance documentation and evidence for the energy industry
Demonstrated ability to effectively communicate with highly technical people and lead requirements definition and requirements workshops
Proficient in communication, facilitation and negotiation with stakeholder groups
Strong analytical skills in analyzing, defining and documenting business areas, functions, problems, business needs and opportunities for improvement
Self-directed and assertive in pursuit of root cause analysis, missing information/gaps and data requirements
Demonstrated experience with Engineering Requirements/Business Process Improvements/Metrics/Reporting.
Ability to ramp up quickly working with business subject matter experts/partners/sponsors to document requirements in support of best-value standards and processes
Familiarity with electric utility industry standards and NERC Reliability Standards
Familiarity with the System Development Life Cycle (SDLC) processes
Familiarity with the development and sustainment of a Correction Action Program
Strong technical writing and the ability to present information in various forms such as textual, graphical and statistical
Principles of Project Management and Change Management and leadership
Geographic Information Systems and Asset Management Systems
Requirements Engineering and software development life cycles Data discovery and analysis
Systems infrastructure - architecture dependencies and requirements
Technical interviewing in the Information Technology environment
Modeling of requirements, verification of deliverables
Additional Requirements (not required on matrix)
Valid U.S. Driver s License is required.
First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification
Appendices
The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Access to Confidential / Sensitive Information
Mitigation Measures
Acquisition Planning / Source Selection
CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)
CFTE must complete annual Information Security and Privacy Awareness training.
CFTE must complete and pass background investigations of an appropriate level.
Agency / Org Planning
CFTE are not permitted to serve as voting members for acquisition selections.
All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.
Only Contracting Officers are authorized to obligate BPA funds.
Budget / Finance Prep
All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.
Contract Management
Only Federal Employees may determine budget priorities & allocations.
BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.
Decision Making
All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.
All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).
Direction & Control
(directing BFTE)
CFTE may provide input and recommendations to decision-makers.
Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Disposing Govt. Property
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.
Dissemination of Agency/Policy Information / Training
All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).
Inspection / IT Testing
All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
HR Support
Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
Policy Development
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
All work products must be reviewed and finalized by appropriate federal employees.
Interpretation of Policy/Regulations
BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Representing BPA
Only BPA federal employees may determine the applicability and interpretation of regulations.
CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX
CONTRACT FULL TIME EQUIVALENT (CFTE)
NON-CRAFT HIRING SAFETY TRAINING MATRIX
Purpose:
The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.
This form is intended only as a reference document for contractors.
BPA Requesting Manager
(Last, First MI)
Wheeler, Zachary N
Date
08052026
CFTE Job Title
Project Manager 3 (Engineering)
Org
TEVS
PPE provided by Supplier or Contractor?
Yes No
If yes, list required PPE: Click or tap here to enter text.
Identify which Supplier or Contractor medical surveillance programs are required, if any*
Respirator User
Asbestos
Lead
Silica
Hearing Conservation
Other: Click or tap here to enter text.
No Medical Surveillance
*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.
Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:
Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.
Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).
Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).
Pre-Hire Training should be completed prior to the CFTE starting their assignment.
Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.
Pre-Task Training should be completed prior to conducting the associated task.
Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.
The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.
BPA provided safety training will be the same training provided to Federal Workers.
For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.
For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.
Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.
Office & Remote Work/Telework Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Exposed to a fire in the building
BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.
B
Exposed to an earthquake while in the building
BPA manager will advise of evacuation protocol and designated gathering location.
B
Operating office tools (paper cutter, paper punch, staplers, etc.)
None Identified
B
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use
Optional: SUFS Move Safe (HRMIS 016633)
B
Ergonomics
Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.
B
Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces
Review SOHM Chapter 9
Choose an item.
Optional: Slips, Trips & Falls Training (HRMIS 015076)
Choose an item.
Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)
None Identified. On-the-job familiarization (if using BPA-issued equipment).
Choose an item.
Travel / Field Operation Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Driving vehicles on public and/or non-public roads
Review SOHM Chapter 19
Choose an item.
Defensive/Distracted Driving (HRMIS 017057)
Choose an item.
Worker operates forklifts
Forklift Certification
Choose an item.
Worker operates a fire extinguisher
Fire Extinguisher Use
Choose an item.
Worker operates hand tools
None Identified
Choose an item.
Worker uses personal protective equipment
Personal Protective Equipment
Choose an item.
Worker may be exposed to shock and arc-flash hazard
Shock & Arc Flash Awareness
Choose an item.
Shock & Arc Flash Basic
Choose an item.
Shock & Arc Flash Advanced / Refresher
Choose an item.
Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2
Asbestos Awareness
Choose an item.
Worker required to work in remote areas where bear encounters may take place
Bear Pepper Spray Training
Choose an item.
Worker exposed to rodent and bird droppings1
Biological/Vermin/Hanta Virus
Choose an item.
Worker exposed to hot and/or cold environments
None Identified
Choose an item.
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Worker exposed to chemicals, such as herbicides or pesticides;
Herbicide Cert. Ref. 4-hr
Choose an item.
Herb Certification 8-hr
Choose an item.
Hazardous Communication
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Worker exposed to lead2
Lead Awareness
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Lead Worker Training
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Worker exposed to mercury
None Identified
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Worker exposed to noise2
Hearing Conservation (Initial)
Hearing Conservation (Annual)
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Worker exposed to silica2
Silica - Awareness
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Worker works at heights higher than 4
Fall Protection, Awareness
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Fall Protection, General
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Fall Protection, Advanced
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Ladder Safety
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Fall Protection, Advanced (TLM)
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Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas
First Aid/CPR/AED
(Red Cross or AHA Accredited)
Required only if specified in the API
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Worker performs work alone in remote areas
Wilderness Adv. First Aid
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Worker may prepare, transport or receive hazardous materials
DOT 1: Introduction, Classification, and the Hazardous Materials Table
DOT 2: Packaging, Labeling, Marking, and Placarding
DOT 3: Shipping Papers
DOT 4: Loading and Storage
DOT: Security for Shipment of Hazardous Materials
Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions
DOT Hazardous Material Awareness for the General Hazmat Employee
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1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.
2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.
Other Specific Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
SAMPLE: Worker may make infrequent visits to field locations or substations
Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.
B
X
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General Comments
BPA Requesting Manager Comments/Additional Considerations:
This will be a typical office atmosphere position with sitting and computer work. Going to meetings etc.
F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624
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