Project Coordinator

About Apexon

Apexon is a digital first technology services firm specializing in accelerating business transformation and delivering human centric digital experiences. We have been meeting customers wherever they are in the digital lifecycle and helping them outperform their competition through speed and innovation.

Apexon brings together distinct core competencies in AI, analytics, app development, cloud, commerce, CX, data, DevOps, IoT, mobile, quality engineering, and UX, along with deep expertise in BFSI, healthcare, and life sciences, helping businesses capitalize on the unlimited opportunities digital offers.

Our reputation is built on a comprehensive suite of engineering services, a dedication to solving clients' toughest technology problems, and a commitment to continuous improvement. Backed by Goldman Sachs Asset Management and Everstone Capital, Apexon has a global presence across four continents.

We enable #HumanFirstDIGITAL

We are hiring for a Project Coordinator opportunity.

Role: Project Coordinator

Location: Boston, MA 02110

Position: 1

Work Arrangement: Onsite, 3 days per week (Tuesday, Wednesday, Thursday)

Role Overview

We are seeking a detail-oriented Project Coordinator to support project coordination, PMO activities, meeting documentation, action item tracking, decision management, and project documentation quality.

The ideal candidate will have strong organizational and communication skills, excellent attention to detail, and the ability to identify gaps, inconsistencies, unclear ownership, and incomplete information across project documentation and Jira activities.

Required Skills

• 2+ years of professional experience in project coordination, PMO, quality assurance, or a related role
• Associate's degree
• Strong typing skills
• Experience documenting meeting notes, action items, decisions, risks, issues, and dependencies
• Exceptional attention to detail and commitment to accurate, thorough, and timely documentation
• Strong critical-thinking skills to identify gaps, inconsistencies, unclear ownership, and incomplete information
• Proficiency with Microsoft Office, Microsoft Teams, SharePoint, or comparable project collaboration tools
• Strong written and verbal communication skills
• Ability to follow up effectively with stakeholders
• Experience working with project documentation and quality standards
• Professionalism, accountability, adaptability, and a solutions-oriented mindset
• Ability to build constructive working relationships and contribute to a supportive and productive team environment
• Local to Boston, MA and willing to work onsite three days per week

Preferred Skills

• Experience supporting technology implementations
• Familiarity with Agile or Hybrid-Agile delivery methodologies
• Knowledge of Jira workflows, issue types, fields, statuses, priorities, and dashboards
• Familiarity with PMO governance, document control, quality standards, and project reporting
• Experience working with multiple workstreams, stakeholder groups, or geographically distributed teams
• Experience conducting quality checks of project documentation, including test cases, defects, requirements, and assignments
• Experience with Jira and Confluence

Key Responsibilities

• Prepare thorough, accurate, and timely meeting notes that clearly distinguish discussions, decisions, action items, owners, and due dates.
• Support multiple meetings per day and prepare meeting notes in accordance with established SOPs.
• Drive meeting notes through required review cycles and publish notes within 24 business hours of the meeting.
• Maintain centralized records of meeting notes, decisions, action items, and follow-up commitments.
• Monitor action items and decisions for status, completeness, and closure evidence.
• Perform quality checks of test cases, defects, and other Jira tickets for accuracy, completeness, consistency, and alignment with project standards.
• Identify documentation gaps and coordinate with project team members to resolve quality issues in a timely manner.
• Maintain categorization of action items and extract subsets as needed.
• Prepare draft emails for project leads to distribute action item reminders to specific work groups.

Expected Deliverables

• Meeting Notes
• Action Item Tracker
• Decision Log
• Documentation Quality Findings

Education Requirement

• Associate's degree is required.

Our Commitment to Diversity & Inclusion

Did you know that Apexon has been Certified by Great Place To Work, the global authority on workplace culture, in each of the four regions in which it operates: USA for the seventh time in 2026, India for the tenth consecutive time in 2026, the UK for the fourth time in 2026, and Mexico for the second time in 2026. Apexon is committed to being an equal opportunity employer and promoting diversity in the workplace. We take affirmative action to ensure equal employment opportunity for all qualified individuals. Apexon strictly prohibits discrimination and harassment of any kind and provides equal employment opportunities to all qualified individuals without regard to gender, race, color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. You can read about our Job Applicant Privacy policy here: Job Applicant Privacy Policy on apexon.com.

Our Commitment to Environment

Actively contribute to Apexon''s commitment to environmental responsibility by following sustainable practices and supporting ESG initiatives.

Our Perks and Benefits

Our benefits and rewards program has been thoughtfully designed to recognize your skills and contributions, elevate your learning experience, and provide care and support for you and your loved ones.

We also offer:

• Health Insurance with Dental & Vision
• 401K Plan
• Life Insurance, STD & LTD
• Paid Vacations & Holidays
• Continuous Skill Based Development and Career Advancement Opportunities

Job Location :

Boston, Massachusetts, United States