Project Coordinator (Assistant Director, Research, RFx, and Portfolio Management) - VID 217783

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Review Vacancy

Date Posted 06/10/26

Applications Due06/26/26

Vacancy ID217783

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPNo

AgencyGeneral Services, Office of

TitleProject Coordinator (Assistant Director, Research, RFx, and Portfolio Management) - VID 217783

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $118425 to $145039 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Empire State Plaza

City Albany

StateNY

Zip Code12226

Duties Description The Assistant Director for Research, RFx, and Portfolio Management is a senior leadership role within Strategic Services responsible for advancing enterprise-wide procurement intelligence, complex sourcing execution, and centralized contract portfolio management.

This position leads the development of data-driven insights, innovative procurement strategies, and modern sourcing methodologies to ensure New York State's centralized contracts remain aligned with market conditions, policy objectives, and best-value principles.

The Assistant Director operates as a key strategic partner to the Director, CPO, and executive leadership, providing actionable intelligence, overseeing complex RFx activities, and driving continuous modernization of procurement practices and contract design.

Key Responsibilities

Enterprise Portfolio Management & Intelligence

• Lead enterprise-wide management of the State's centralized contract portfolio (1,500+ contracts), including strategic planning, prioritization, and lifecycle oversight
• Develop and maintain portfolio-level analytics, including:
• Contract utilization and spend patterns
• Vendor concentration and competition indicators
• Contract performance and risk profiles
• Produce executive dashboards, reports, and decision-support tools for leadership

Category Strategy & Market Intelligence

• Develop and oversee category management strategies aligned with fiscal, operational, and policy objectives
• Conduct ongoing market research and intelligence gathering, including:
• Pricing trends and benchmarking
• Supplier landscape and emerging vendors
• Industry innovations and risks
• Translate market insights into actionable sourcing and contract design strategies

Complex RFx Leadership & Sourcing Innovation

• Establish and lead a centralized Complex Procurements (RFx) function supporting:
• Non-routine and high-risk procurements
• Multi-agency and enterprise procurements
• Strategic and innovative sourcing initiatives
• Oversee development of:
• Solicitation documents (RFQ, RFP, IFB, multi-step procurements)
• Evaluation frameworks and scoring methodologies
• Defensible award recommendations aligned with best value standards
• Implement advanced sourcing techniques, including:
• Two-step procurements
• Best and Final Offer processes
• Reverse auctions and alternative procurement models

Contract Design, Modernization & Innovation

• Lead efforts to modernize centralized contract structures, including:

o Pricing models and escalation mechanisms

o Multi-award strategies and vendor participation models

o Modular and flexible contracting approaches

o Develop standardized sourcing and contract design frameworks

o Drive continuous improvement of procurement policies, practices, and templates

Risk, Compliance & Governance Alignment

• Ensure all activities comply with:

o State Finance Law and procurement regulations

o Procurement Lobbying Law

o MWBE/SDVOB participation requirements

o OSC and Attorney General review processes

o Partner with compliance and policy teams to ensure alignment between innovation and statutory requirements.

Executive Advisory & Strategic Decision Support

• Serve as a strategic advisor to executive leadership on:
• Sourcing strategy and procurement pathways.
• Market conditions and risk mitigation.
• Contract performance and portfolio optimization.
• Provide recommendations on:
• Contract renewals, rebids, or restructuring.
• Procurement pipeline planning (12-24 months)

Agency Engagement & Procurement Advisory

• Oversee engagement with client agencies for complex procurement needs.
• Provide guidance on procurement strategy, pathway selection, and sourcing approach.
• Support enterprise initiatives requiring coordinated procurement solutions.

Team Leadership & Operational Management

• Supervise a team of analysts, sourcing specialists, and senior procurement professionals.
• Assign and manage workload across research, RFx, and portfolio functions.
• Review and ensure quality, consistency, and defensibility of all deliverables.
• Support staff development, training, and professional growth.

Digital Transformation & Data Strategy

• Lead data and research components of eProcurement modernization initiatives.
• Advance use of analytics, dashboards, and digital tools to support procurement decision-making.
• Partner with technology teams to enhance procurement systems and reporting capabilities.

Standards, Guidance & Best Practices

• Develop and maintain:

o Internal guidance documents.

o Standard templates and frameworks.

o Training materials and best-practice models.

o Institutionalize consistent, high-quality procurement practices across the organization.

Minimum Qualifications Ten years of project management experience which must include planning and at least three other management process groups: origination (including governance/work intake, portfolio management, capacity/demand planning), initiating, executing, controlling, and/or closing. The required experience must include three years of supervision or at least one year as a manager.

Education Substitutions for specialized experience:

• Associate degree - Two (2) years
• Bachelor's degree - Four (4) years
• Master's degree - Five (5) years
• Juris Doctor (J.D.) - Six (6) years
• Ph.D. - Seven (7) years

Preferred Qualifications:

• Experience in category management and market intelligence analysis
• Familiarity with New York State procurement statutes and oversight processes (OSC, AG)
• Experience with eProcurement systems, data analytics, and reporting tools
• Demonstrated ability to lead organizational change and modernization initiatives

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/KP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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