Description
Project Administrator
The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.
Duties and Responsibilities (Essential Job Functions)
- Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
- Create and manage electronic project folders
- Gather and maintain subcontractor documentation and required forms
- Monitor and replenish office supplies; place and follow up on supply orders as needed
- Provide administrative support to senior staff, including the Executive Director and other leadership team members
- Assist with travel arrangements and related software use for executives and field personnel
- Schedule and attend meetings; take notes and prepare meeting minutes
- Receive and review incoming communications or memos and distribute relevant information to staff
- Coordinate shipping needs for international project locations
- Handle sensitive matters with confidentiality and discretion
- Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts
- Perform other assigned duties
Requirements
Education and Experience
- Bachelor's degree in Business Administration with 1-2 years of related experience; or
- Community college program with 3+ years of related experience; or
- High school diploma with 5+ years of related experience
Knowledge, Skills, and Abilities
- Ability to manage responsibilities independently and work effectively in a team environment
- Strong verbal and written communication skills
- Excellent attention to detail and organizational abilities
- Proficient in Microsoft Office applications
- Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management
- Familiarity with general office procedures and construction-related documentation
- Capable of handling multiple tasks with a high level of accuracy and reliability
Supervisory Responsibilities
- Reports to the Project Coordination Supervisor
Working Conditions
- Light physical activity including lifting or moving lightweight materials
- Regularly required to sit or stand, bend, and reach
- Must have a valid driver's license and be insurable under company policy
Benefits
CMS offers competitive pay and a benefits package including:
- Health, Vision, and Dental Insurance
- AFLAC
- 401(k) with company match
- Paid Time Off
- Life Insurance
- Paid Holidays