Job Description - Physician Admin Assistant - NCPS - Plastic Surgery (Full Time, Days) (301856)
Job Description
Physician Admin Assistant - NCPS - Plastic Surgery (Full Time, Days)-301856
Description
Job Summary
Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.
Job Specific Duties
- Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
- Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
- Maintains a log of Physicians' Continuing Medical Education credits, all associated expenses, and teaching hours.
- Checks documentation being submitted for Physician''s attention to ascertain all relevant data, files, signatures, etc. are included.
- Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
- Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
- Prepares medical reports and/or documents for Leader''s or Physician''s approval.
- Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
- Acts as liaison between employees, agencies, and other physician practices.
- Orders medical and office supplies. Responsible for equipment and repairs.
- Processes all travel applications and makes travel arrangements including hotel reservations.
- Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
- Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.
Qualifications
Minimum Job Requirements
- 2 years of customer service experience in an office setting or similar environment
Knowledge, Skills, and Abilities
- High school education or equivalent preferred.
- 2 years of administrative experience and/or physician office experience preferred.
- Bilingual: English/Spanish highly preferred.
- Knowledge of grammar, punctuation, spelling, and business related writing skills.
- Knowledge of medical terminology.
- Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
- Able to organize and compose general business communication for review and signature.
- Ability to represent department/function in a professional, courteous, and efficient manner
Job
: Clerical/Administrative
Primary Location
: Florida-Miami-Nicklaus Children''s Hospital - Main Hospital Campus
Department
: NCPS-PLASTIC SURGERY-3100-440785
Shift
: Days
Job Status: Full Time