Parts Coordinator (Refrigeration)

The Parts Coordinator is responsible for overseeing the inventory and distribution of parts within the organization, ensuring that all necessary components are available for maintenance and repair operations. This role requires a keen attention to detail, exceptional organizational skills, and the ability to communicate effectively with various departments. The Parts Coordinator plays a pivotal role in maintaining the efficiency and productivity of the company's operations by managing the supply chain and ensuring that parts are accurately documented and readily accessible.

Duties/Responsibilities:

· Oversee the inventory and distribution of parts within the organization

· Ensure all necessary components are available for maintenance and repair operations

· Maintain accurate documentation of parts and inventory levels

· Quote parts per customer request

· Assist service department by retrieving parts and equipment quotes from vendors as needed

· Communicate effectively with various departments to fulfill parts requirements

· Manage the supply chain to ensure timely and cost-effective procurement

· Identify and resolve discrepancies in inventory records

· Coordinate with suppliers and vendors for part orders and deliveries

· Monitor and forecast parts usage to maintain optimal stock levels

· Develop and implement inventory control procedures

· Assist in the training of staff on parts management processes

· Other duties as assigned

Required Skills/Abilities:

· Strong organizational and documentation skills

· Effective communication with various departments

· Supply chain management expertise

· Ability to identify and resolve inventory discrepancies

· Coordination with suppliers and vendors

· Proficiency in monitoring and forecasting parts usage

· Experience in developing and implementing inventory control procedures

· Ability to train staff on parts management processes

Education/Experience:

· Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred

· Minimum of 3-5 years of experience in parts inventory management or similar role

· Experience with inventory management software and ERP systems

· Proficient in Microsoft Office products

· Knowledge of automotive or manufacturing industry is a plus

· Certifications such as APICS CPIM or CSCP are advantageous

Travel Requirements:

· Ability to travel occasionally to attend meetings, trainings, and events.

Physical Requirements:

· Ability to sit, stand, and walk for long periods of time.

· Ability to use a computer, phone, printer, scanner, and other office equipment.

· Ability to lift, carry, and move up to 25 pounds of files, documents, and materials.

About Stellar 

Stellar offers a comprehensive package which includes: 

• Competitive pay based on experience
• Paid Time Off – accrue 15 days (120 hours) within first year of service
• Paid holidays
• Medical, dental, and vision insurance options
• Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
• Company-paid life and disability insurance
• 401(k) – company match with immediate vesting

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.