Part-Time Administrative Assistant

SUMMARY: We're seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our Senior leadership team while reporting directly to the HR department. This role will play a critical part in keeping our leadership team running efficiently managing their schedules, expenses, and meeting logistics.

Part-Time Administrative Assistant
Santa Clara, CA 95054 (Onsite)

• 20 hrs./ week
• 6-month contract

 
SUMMARY:

• We're seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our Senior leadership team while reporting directly to the HR department. This role will play a critical part in keeping our leadership team running efficiently managing their schedules, expenses, and meeting logistics

 
KEY RESPONSIBILITIES:

• Manage and maintain calendars for leadership team members, including scheduling meetings and resolving conflicts
• Process and track business expense reports and reimbursements accurately and on time
• Order meals, refreshments, and other logistics for on-site and off-site meetings
• Act as a point of contact between senior leadership, other departments, and external stakeholders with professionalism and discretion
• Assist with special projects and initiatives as assigned

 
QUALIFICATIONS:

• Bachelor's degree preferred; equivalent experience considered in lieu of a degree
• At least 3+ years of experience providing administrative support is a plus
• Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail, judgment, and confidentiality
• Proficiency with Microsoft Office Suite; familiarity with expense and travel management systems (e.g., Workday, Egencia) preferred
• Excellent communication skills—both written and verbal—and a professional demeanor

 
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
 
req26-00562