Part-Time Administrative Assistant (Capital Projects)

Part-Time Administrative Assistant (Capital Projects)

Salary

$24.36 - $37.76 Hourly

Location

101 NE 3rd Avenue, Fort Lauderdale, FL 33301, FL

Job Type

Part Time

Job Number

SE019-94

Department

Capital Projects

Opening Date

06/12/2026

Closing Date

6/15/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

POSITION SUMMARY

The newly formed Capital Projects Department is seeking a part-time Administrative Assistant to join their team.

Help build the foundation of Fort Lauderdale's newest department! We're seeking a talented, part-time Administrative Assistant with exceptional writing skills and experience to develop Standard Operating Procedures (SOPs), streamlining processes, and establishing systems that will shape the future of our Capital Projects Department.

This is a temporary part-time position with a 32-Hour cap per week in accordance with City of Fort Lauderdale Policy and Standards Manual. This position is At-Will and is not covered by a Collective Bargaining Agreement or the Personnel Rules.

This posting will remain open until a sufficient number of qualified applications have been received. The City reserves the right to extend or close the recruitment as needed.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Develops, writes, reviews, and maintains Standard Operating Procedures (SOPs), process documentation, workflow guides, and related administrative policies; establishes and documents departmental workflows and operational processes for a newly formed department, evaluates existing practices, recommends process improvements, and creates documentation that supports efficient, consistent, and compliant operations and service delivery.
• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• May maintain a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• May screen office and telephone callers; provide front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• May attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; and disseminate information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required.
• Maintains department filing, records and rosters; develops, implements and modifies filing systems
• Operates a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtain estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS

• Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.
• A minimum of three (3) years of increasingly responsible administrative experience, including experience developing, writing, and maintaining Standard Operating Procedures (SOPs), process documentation, and workflow procedures.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

The City of Fort Lauderdale receives a high volume of applications, so not every applicant who meets the minimum qualifications will be guaranteed an interview. Candidates are selected for interviews based on how closely their education and work experience match the specific requirements of the position.

Applicants will be subject to an extensive selection and screening process, which may include, but no tbe limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen. For Public Safety positions, the process additionally includes polygraph examinations and psychological evaluations. The expected duration of the selection process varies by position.

All applicants, including current City of Fort Lauderdale employees, need to fully detail their work experience on the employment application. Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible. It is the applicant's responsibility to update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application. Incomplete applications may result in disqualification.

The City of Fort Lauderdale is an Equal Opportunity, Veteran's Preference Employer and Drug Free Workplace.

For technical support with your application, contact GovernmentJobs.com 9am t o9pm EST, Monday to Friday, at (855) 524-5627 or email support@governmentjobs.com.

This is a part time temporary non-benefited position.

01

What is the highest level of education you have completed?

• High school diploma or GED
• Some college coursework
• Associate degree or at least two years of college
• Bachelors degree or at least 4 years of college
• Masters degree or higher

02

Have you successfully completed at least two (2) years of college coursework in Business Administration, Public Administration, or a related field?

• Yes
• No

03

How many years of increasingly responsible administrative experience do you possess?

• Less than 3 years
• 3 to less than 5 years
• 5 to less than 7 years
• 7 to less than 10 years
• 10 or more years

04

How many years of experience do you have developing, writing, reviewing, or maintaining Standard Operating Procedures (SOPs), policies, procedures, or workflow documentation?

• No experience
• Less than 1 year
• 1 to less than 3 years
• 3 to less than 5 years
• 5 or more years

05

Which of the following best describes your experience creating Standard Operating Procedures (SOPs)?

• No experience
• Assisted with updates to existing SOPs
• Created SOPs from existing processes
• Developed SOPs and implemented new processes department-wide
• Led the development and implementation of SOPs for multiple departments or organizations

06

What types of operational documentation have you developed? (Select all that apply.)

• Standard Operating Procedures (SOPs)
• Policies and procedures manuals
• Workflow diagrams/process maps
• Training manuals
• Desk guides/reference materials
• None of the above

07

Which statement best describes your professional writing experience?

• Limited professional writing experience
• Prepared routine correspondence and reports
• Regularly drafted policies, procedures, and technical documents
• Frequently authored SOPs, manuals, and executive-level documents
• Extensive experience developing complex operational and procedural documentation

08

How would you rate your proficiency using Microsoft Word to create professional documents, templates, forms, and reports?

• Beginner
• Intermediate
• Advanced
• Expert

09

How much experience do you have analyzing existing processes and recommending improvements to increase efficiency and consistency?

• No experience
• Less than 1 year
• 1 to less than 3 years
• 3 to less than 5 years
• 5 or more years

10

Which of the following best describes your experience maintaining records, filing systems, and administrative documentation?

• No experience
• Limited experience
• Moderate experience
• Extensive experience
• Extensive experience including development of new recordkeeping systems

11

Have you provided administrative support to executive leadership, department directors, project managers, or senior management?

• No
• Yes, less than 2 years
• Yes, 2 to less than 5 years
• Yes, 5 to less than 10 years
• Yes, 10 or more years

12

Briefly describe a Standard Operating Procedure (SOP), policy, or process document you personally developed and implemented. Include its purpose, your role in creating it, and the outcome achieved.

13

This position is temporary, part-time (20 to 32 hours per week), expected to last at least six (6) months, and includes retirement benefits only. Are you willing to accept employment under these conditions?

• Yes
• No

14

Why are you interested in this part-time, temporary position, and what makes you an excellent fit for the role?

Required Question

Employer City of Fort Lauderdale

Address Tower Building - 101 NE 3rd Ave

Department of Human Resources - 16th Floor

Fort Lauderdale, Florida, 33301

Phone 19548285300

Website http://www.fortlauderdale.gov