OPS PROJECT ANALYST - 72901498

Requisition No: 883511

Agency: Management Services

Working Title: OPS PROJECT ANALYST - 72901498

Pay Plan: Temp

Position Number: 72901498

Salary: $15.00

Posting Closing Date: 09/25/2026

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OPS Project Analyst

Florida Digital Service

State of Florida Department of Management Services

This is an in-office position located in Tallahassee, FL

This advertisement will fill multiple positions.

The OPS Project Analyst supports the office's IT project oversight team by providing analytical, coordination, reporting, and operational support for enterprise-level technology project oversight, monitoring, and training activities. The analyst works closely with project managers and internal program teams to reinforce consistency, transparency, and adherence to enterprise best practices aligned with Florida Statute and FL[DS] governance standards.

DUTIES & RESPONSIBILITIES

Project Oversight & PM Support

• Assist Project Managers with oversight of state Technology projects by collecting, validating, and analyzing project data related to scope, schedule, budget, risks, issues, and dependencies.
• Maintain project artifacts, trackers, dashboards, and reporting tools to support timely and accurate oversight and executive reporting.
• Support variance analysis and trend identification across projects, escalating risks or concerns to Project Managers for awareness and action.
• Track action items, decisions, and follow-ups from oversight reviews, governance meetings, and customer engagements.
• Coordinate with project teams and vendors to obtain updates, documentation, and clarifications needed to support PM-led oversight activities.

Operational & Governance Support

• Support governance processes such as project intake, stage gate reviews, compliance checks, and statutory reporting requirements.
• Assist in developing, maintaining, and improving standardized templates, guidance, and documentation used by Project Managers and project teams.
• Monitor adherence to established project management and oversight standards, flagging gaps or inconsistencies.
• Contribute to continuous improvement efforts by capturing lessons learned, feedback, and operational metrics.

Training & Enterprise Enablement

• Support the development, coordination, and maintenance of enterprise training materials related to technology project management, governance, and best practices.
• Assist with logistics and preparation for training sessions, workshops, and communities of practice.
• Help curate and maintain centralized repositories for templates, standards, and reference materials.
• Analyze training participation and feedback to support improvements and inform PM-led recommendations.

Communication & Collaboration

• Prepare clear, concise briefing materials, summaries, and report drafts for the project team's review.
• Support meeting preparation and follow-up, including agenda development, documentation, meeting notes, and action tracking under the supervision of the project lead and supervisor.
• Collaborate closely with Project Managers and program teams to support customer-centric service delivery while operating in an advisory and support capacity.
• Participate in internal team meetings and cross-functional initiatives in support of FL[DS] mission objectives.
• Perform other duties as assigned.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

Knowledge, Skills, and Abilities

• Working knowledge of project and program management principles, tools, and governance practices.
• Strong analytical skills with the ability to organize, interpret, and visualize project and portfolio data.
• Ability to translate complex information into clear, actionable insights for technical and non-technical audiences.
• Strong organizational and time-management skills with attention to detail.
• Ability to build and maintain effective working relationships across internal teams and external partners.
• Ability to operate with accountability and ownership while supporting PM-led initiatives.
• Skill in the use of MS Word, MS Excel, MS PowerPoint, MS Access, Project, and MS Visio (or similar tools).
• Demonstrated learning agility and adaptability in a dynamic, enterprise environment.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.
• Ability to work in an office environment and report to the assigned work location as required.

Other job-related requirements for this position:

Criminal background investigation including fingerprinting and statewide and national criminal history records check per Section 110.1127 Florida Statutes, Chapter 435 Florida Statutes, and the Federal Bureau of Investigation's CJIS Security Policy CJISD-ITS-DOC-08140-4.5

Ability to sit for extended periods of time. Ability to stand for extended periods of time. Ability to drive and/or fly for long distances. Ability to lift, push and pull up to 30lbs.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

DMS.Ability@dms.myflorida.com

DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Criminal background investigation including fingerprinting and statewide and national criminal history records check per Section 110.1127 Florida Statutes, Chapter 435 Florida Statutes and the Federal Bureau of Investigation's CJIS Security Policy CJISD-ITS-DOC-08140.

Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors' invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.