Office Specialist II Supv

State of Maine

Gardiner, Maine

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JOB DETAILS

SALARY

$21.21–$30.49 Per Hour

SKILLS

Accounting, Accounts Payable, Accounts Receivable, Administrative Management, Administrative Policies, Administrative Skills, Budget Management, Case Management, Content Management, Continuous Improvement, Establish Priorities, Executive Assistant Skills , Financial Management, Human Resources, Information/Data Security (InfoSec), Journalism, Licensing, Needs Assessment, Operational Audit, Organizational Skills, Performance Analysis, Performance Reviews, Policy Development, Procedure Development, Public Safety, Purchasing/Procurement, Record Keeping, Regulations, Regulatory Compliance, Regulatory Reports, Reimbursement, Safety/Work Safety, Security Protocols, Set Goals, Staff Development, Staff Training, Standard Operating Procedures (SOP), Standards Development, Strategic Planning, Team Player, Technical Support, Technical Writing, Training/Teaching, Website Management

LOCATION

Gardiner, Maine

POSTED

5 days ago

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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OS II Supervisor (Admin Asst. to Director) - (060950051)

Department of Professional & Financial Regulation (and Boards)

Job Class Code: 6551
Grade: 21/Administrative Services
Salary: $21.21-$30.49/Hour
Location: Gardiner

Opening Date: July 17, 2026

Closing Date: July 31, 2026

Join the Team at the Office of Professional and Occupational Regulation

At the Office of Professional and Occupational Regulation (OPOR) we are committed to protecting the health and safety of the public in Maine. We offer work-life balance and great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Do you want to make a difference?

We are looking for a dedicated and collaborative individual who thrives in a dynamic environment. If you are passionate about making a difference, and being part of a positive, service-focused culture, we want you on our team.

As the Administrative Assistant to the Director, your primary role is provide direct administrative support services to the Director and the agency's management team. This work includes advanced office and administrative work providing supervision and direct support to the coordination, implementation, and oversight of professions and occupations regulated within the agency. Responsibilities require using independent judgment, initiative, and decision-making on complex administrative processes.

Primary responsibilities include:

Supervisory/Personnel: oversees and directs the work of an Office Associate II; conducts performance evaluations and is responsible for setting priorities/goals in the professional development of staff in compliance with the requirements of the agency's strategic plan and state policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
Liaison: serves as the Director's liaison among internal and external sources on key matters and represents the Director at public meetings, including explaining the agency's organization and strategic goals. Provides technical and administrative support at agency meetings.
Communications/Correspondence: manages daily inquiries and independently provides responses to complex regulatory matters from board members, attorneys, applicants, licensees, complainants, the general public, and legislators on behalf of the Director.
Policies/Procedures Development and Training: identifies, develops, and implements work flow and administrative policies to improve existing work practices. Develops standard operating procedures in coordination with the management team regarding licensure procedures, accounting procedures, and coordinates administrative staff trainings on use of policies and procedures.
Fiscal Management/Travel Requests: responsible for managing the agency's procurement accounts, requests for travel, expense reimbursement vouchers, assists in the collection of date to develop budgets and work programs; coordinate accounting and general operating activities such as processing accounts payable/accounts receivable; evaluates operational needs, and procures contracted services such as expert witnesses, court reporters, special services.
Reporting Responsibilities: tracks, compiles, and submits various statutory and legislative reports on behalf of the Director including maintenance of a board membership database.
Website Coordinator: manages content and technical components of the agency's website in coordination with the management team to comply with state website requirements.
Technical Responsibilities: serves as a primary contact to the agency's licensing, inspection and case management needs, including use of technology to maintain agency records, tracking requests for public records, prepares and disseminates materials electronically in preparation for agency meetings.
Legislative/Rulemaking responsibilities: tracks, monitors and corresponds on legislative and rulemaking initiatives.

Skills or knowle

Office Specialist II Supv

State of Maine

Gardiner, Maine

About the Company

State of Maine

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