Office Manager

Evergreen.ai is hiring a part-time Office Manager to support our Miami office, with occasional support for our Raleigh location. This is a broad, high-trust role that spans office operations, executive support, and event planning. You will plan, develop, and execute company events, manage relationships with external vendors, support our leadership team, and own the administrative functions that keep Evergreen running smoothly. If you love being at the helm, noticing what needs to happen before anyone asks, and following it through to completion, this is the role for you. This role reports into the Miami office, 2 to 3 days a week. 

Key Responsibilities 

• Serve as the main point of contact for employees on office, workplace, and access questions across the Miami and Raleigh teams
• Oversee office administrative and facilities functions, including supplies, equipment, conference rooms, and buildouts
• Source, manage, and optimize external vendors, and coordinate equipment and technology needs with IT, including device purchases and shipping
• Track office inventory and proactively order supplies
• Support the leadership team, our CEO in particular, with day-to-day logistics, calendar management, scheduling, follow-ups, meetings, reservations, and company dinners
• Prepare clean summaries and resolve administrative issues before they reach leadership
• Support office events and culture initiatives with creativity and care, including team dinners and seasonal celebrations
• Own Summit Week logistics from start to finish, including venue research, vendor negotiation, budgets, approvals, RSVPs, communications, and onsite coordination
• Own company travel booking, the internal events and holiday calendar, and the recurring office lunch program (ordering, participation, receipts, and budget compliance)
• Lead version tracking and audits of internal documents, and maintain administrative templates, policies, and standard operating procedures