Office Manager - Hiring Now! Offering up to $28/Hr. 839399

This is a key role in a close-knit team, supporting a large facility with 700 units, where your dedication and customer service skills will truly shine. You’ll work alongside an assistant to handle a variety of tasks that keep the facility organized, compliant, and welcoming for tenants and visitors alike.

Office Manager — Urgently hiring in Portland, ME!

Job Title: Office Manager
Pay: $27/Hr. to $28/Hr. 
Hours: 7am to 4pm, Monday through Friday, alternating Saturdays 8am to 12pm
Start Date: ASAP

Looking for a rewarding career where your leadership makes a real difference? Join a reputable, family-owned Maine business as an Office Manager in Portland, and help keep operations running smoothly every day. This is a key role in a close-knit team, supporting a large facility with 700 units, where your dedication and customer service skills will truly shine.

As an Office Manager, you’ll oversee daily operations, assist customers, and ensure the property’s upkeep—all while providing outstanding service. You’ll work alongside an assistant to handle a variety of tasks that keep the facility organized, compliant, and welcoming for tenants and visitors alike.

What You’ll Do
As an Office Manager, you will be responsible for:

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  Handling phone, in-person, and online inquiries, converting leads into rentals and sales
  
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  Processing leases, payments, and tenant data with storage management software
  
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  Assisting customers with retail packaging and carton supplies
  
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  Coordinating storage solutions for household and commercial projects
  
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  Monitoring local market rates by periodically reviewing the competition
  
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  Contacting overdue tenants, issuing notices, and managing collections including late fees and delinquent units
  
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  Maintaining detailed tenant records within management software
  
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  Preparing lien and auction notices per state regulations
  
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  Conducting daily walkthroughs to inspect the facility and document conditions
  
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  Ensuring cleanliness and safety of the office, storage areas, and entryways
  
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  Coordinating maintenance requests and vendor repairs
  
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  Opening and closing the facility daily, managing snow removal when necessary
  

What You’ll Bring
The ideal candidate for this role will have:

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  Strong customer service skills and a professional attitude
  
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  Quick learner with the ability to navigate storage management and email software efficiently
  
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  Comfort handling difficult conversations confidently and respectfully
  
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  Experience supervising or coordinating schedules with at least one other team member
  
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  Self-motivation and the ability to work independently and proactively
  
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  Maturity to handle client inquiries and enforce facility rules tactfully
  

Why Join Us in Portland?

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  Be part of a well-established, family-owned Maine business rooted in the community
  
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  Enjoy stable, full-time employment with a predictable schedule
  
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  Work in a supportive, collaborative team environment where your ownership counts
  
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  Benefit from a workplace that values initiative and professionalism
  

Location & Schedule:
This position is on-site in Portland, Maine, with working hours from 7am to 4pm, Monday through Friday, plus alternating Saturday mornings from 8am to 12pm.

Ready to Take the Next Step?
If you’re ready to start a rewarding career as an Office Manager in Portland, apply today or contact our recruiting team to learn more. Don’t wait, we're hiring now!