Office Manager

The Office Manager provides office administration and management support to the site. This position performs several functions that are vital in maximizing office efficiency. The Office Manager also assists the Project or General Manager and is the stand-in for administrative management decisions in their absence. The Office Manager is also administratively responsible for payroll and some human resources functions.

Primary Responsibilities:

Coordinates with Corporate HR Staff to serve as an extension of HR in the field.

Responsible for gathering and completing all pre-employment, new hire, PANs, CANs, benefit, and termination paperwork

Assists employees with questions regarding benefits, payroll, human resources policies and procedures

Serves as a member of the pre-screening processes and makes the recommendation for hiring potential job candidates

Assist Project or General Manager with administrative needs as required

Responsible for collecting timesheets and ensuring accuracy

Utilize time capture system and records hours worked for payroll daily

Assist sub-contractors with questions regarding pre-employment requirements

Enter all background pre-employment data for subcontractors and employees

Assist sub-contractors with invoices by emailing pay details on a weekly basis using Seibel software and assists sub-contractors with past open jobs

Perform a wide variety of administrative duties as required by daily operations in the local office

Notify Corporate Human Resources of any outstanding issues, problems, or discrepancies at each location Maintain office supply inventory

Maintain positive relationships with the corporate staff and local staff

Other duties as assigned